Policy Financial Management Expenses (FMPM 700 - FMPM799) FMPM 720 Payroll

FMPM 720 Payroll

Policy
Procedures
Other related documents

Intent

To set out the requirements regarding the approval to fill vacancies, establish new positions and offer employment. In addition, the policy determines the responsibility with regard to compliance with awards, determination of employment related liabilities, the development and maintenance of the human resource management system and the processing of payroll.

Scope

Function	Responsibility of
Approval to establish new positions, fill vacancies and confirm appointments	Human Resources Delegate
Approval of the commitment of funds for an employment obligation	Human Resources Delegate
Offer of employment	Director, Human Resources Management
Compliance with employment related legislation and awards	Director, Human Resources Management
Determination of employment related liabilities	Director, Human Resources Management
Development and maintenance of corporate information systems (human and finance)	Director, Human Resources Management & Chief Financial Officer
Processing of Payroll	Director, Human Resources Management

Definitions

Commitment

Policy

The delegation to fill vacancies, establish new positions, confirm appointments and the consequential commitment of funds is determined in the Human Resources Delegation Schedule 2.
An offer of employment must not be made unless there are sufficient funds available to meet the employment obligations for the term of the employment.
The Director, Human Resources Management is responsible for ensuring the employment of persons is in accordance with the requirements of all employment related legislation, industrial awards and the Human Resources Policy and Procedures Manual.
The determination of employee related liabilities is the responsibility of the Director, Human Resources Management.
The corporate information systems (human resources and finance) must provide information sufficient to account for all employment related liabilities and expenses in accordance with the approved accounting policies.
The Director, Human Resources Management is responsible for the timely and accurate processing of the University’s payroll.
The Chief Financial Officer is responsible for the timely payment of the University’s payroll.

Administration

Approval Details

Policy Domain	Financial Management
Policy Sponsor	Vice Chancellor
Approval Authority	Finance Committee
Date for next review	12/2019

Revision History

Version	Approval date	Implementation date	Details	Author
15-01	09/09/2015	10/09/2015	Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework	Quality Standards and Policy Unit
12-01	04/2012	04/2012
03-01	10/2003	10/2003