FMPM 810 Financial Management Information Systems

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Intent

The intent of this policy is to set out the requirements regarding the establishment and maintenance of a financial management system.

Scope

Function

Responsibility Of

Development and maintenance of an effective financial management information system

Director, Financial and Business Services

Definitions

Management Information System

Policy

It is the responsibility of the Director, Financial and Business Services to develop, implement and maintain a financial information management system (FIMS) that efficiently, effectively and economically manages financial information.

The development, implementation and maintenance of the financial information management system, including adequate internal controls, must:

Before establishing a FIMS or significantly changing an existing FIMS to maintain or increase functionality, a FIMS consultation must occur with:

  • the Director, Financial and Business Services, the Information Communication & Technology Advisory Committee (ICTAC); and the Deputy Vice Chancellor, Services and Resources.

The details surrounding the implementation of a new FIMS or significant changing of a FIMS will be conveyed to:

  • Manager, Internal Audit; and
  • the University’s authorised auditor.

Related documents, legislation or JCU Statutes

FMPM 930: Policy – Document Retention

Financial and Performance Management Standard 2009

Queensland Government Enterprise Architecture Framework 2.0

Queensland Government Information Standards

Public Records Act 2002

For enquiries in relation to this FMPM Policy please contact FinancialSystems@jcu.edu.au

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Sponsor

Deputy Vice Chancellor, Services and Resources

Approval Authority

Finance Committee

Date for next Major Review in accordance with the Policy Handbook

11/09/2019

Revision History

Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment

Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect

Version

Approval date

Implementation date

Details

Author

16-01

11/09/201612/09/2016

Reviewed with the following minor amendments: Changed link to new Queensland Government Enterprise Architecture Framework 2.0

Added User Access and Change Management as methods to ensure financial information is secure

Changed staff to be consulted for FIMS changes

Add staff to be provided information to for FIMS changes

Director, Financial and Business Services

15-01

09/09/2015

10/09/2015

Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework

Quality Standards and Policy Unit

11-01

18/08/2011

18/08/2011

Finance Committee (06/11)

 

02-01

08/2002

09/2002

 

There are no related procedures.

There are no other related documents.