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FMPM 810 Financial Management Information Systems


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Intent

The intent of this policy is to set out the requirements regarding the establishment and maintenance of a financial management system.

Scope

This policy applies to all staff (including affiliates) and students.

Definitions

CFO: Chief Financial Officer

DAC: Digital Advisory Committee

FIMS: Financial information management system

Management Information System

Policy

The Chief Financial Officer (CFO) is responsible for developing, implementing and maintaining a financial information management system (FIMS) that efficiently, effectively and economically manages financial information.

The development, implementation and maintenance of the FIMS, including adequate internal controls, must:

Before establishing a FIMS or significantly changing an existing FIMS to maintain or increase functionality, a FIMS consultation must occur with the:

  • CFO
  • Digital Advisory Committee; and
  • Deputy Vice Chancellor, Services and Resources.

The details surrounding the implementation of a new FIMS or significant changing of a FIMS will be conveyed to:

  • Manager, Internal Audit; and
  • the University’s authorised auditor.

Related policy instruments

FMPM 930: Policy – Document Retention

Related documents and legislation

Financial and Performance Management Standard 2009

Public Records Act 2002

Queensland Government Enterprise Architecture Framework 2.0

For enquiries in relation to this FMPM Policy please contact FinancialSystems@jcu.edu.au

Administration

NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.

Approval Details

Policy Domain

Financial Management

Policy Sponsor

DVC Services and Resources

Approval Authority

Finance Committee

Date for next Major Review (in accordance with the Policy Handbook)

08/10/2024

Revision History

Version no.

Approval date

Approved by

Implementation date

Details

Author

21-1

08/10/2021

DVC SR

11/10/2021

Policy reviewed: position and committee titles updated, minor amendments to improve readability.

Manager, Financial Systems and Process Improvement

16-01

11/09/2016

 

12/09/2016

Reviewed with the following minor amendments: Changed link to new Queensland Government Enterprise Architecture Framework 2.0

Added User Access and Change Management as methods to ensure financial information is secure

Changed staff to be consulted for FIMS changes

Add staff to be provided information to for FIMS changes

Director, Financial and Business Services

15-01

09/09/2015

 

10/09/2015

Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework

Quality Standards and Policy Unit

Keywords

Financial Management Information System, FIMS

Contact person

Manager, Financial Systems and Process Improvement