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Archived Policies
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- Leave of Absence from Study Policy
- Intercampus Mobility
- Elite Athlete Friendly University Policy
- Guiding Principles for the Implementation of the National Network of Athlete Friendly Universities
- Admissions Policy - Schedule III - Courses Pertaining to Clause 8.2
- Review and Appeal of Final Subject Result Procedure
- Review of Final Subject Result Procedure
-
Academic Governance
-
Community, Marketing and Alumni
-
Corporate Governance
- Appointment of James Cook University Distinguished Professorships
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests – University Council
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Professores Emeriti Policy
- Policy for the Affiliation of a Residential College
-
Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
-
Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
-
Financial Management
-
Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Plant and Equipment
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
-
Equity (FMPM 500 - FMPM 599)
-
Expenses (FMPM 700 - FMPM799)
-
Financial Management and Control (FMPM 800 - FMPM 899)
-
Further Applications (FMPM 900 - FMPM 999)
-
Introduction (FMPM 100 - FMPM 199)
-
Liabilities (FMPM 400 - FMPM 499)
-
Revenue (FMPM 600 - FMPM 699)
-
Appendices
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Human Resources Delegation Policy
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
-
Health, Safety and Environment
-
Information and Communications Technology
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Casual Teaching by Students Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Subject Outlines Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
-
Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
-
Research Education
-
Research Management
-
Student Services
- Academic Progression Policy effective from Jan 2019
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Appointment of Examiners - Near Relatives Policy and Procedure
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy (Applies to graduations after 1 September 2018)
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Credit Transfer Procedure
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Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Examination Requirements Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Review of Assessment and Student Access to Examination Scripts and Materials Policy
- Special Consideration, Supplementary, Deferred and Special Examinations Policy
- Student Access to a Dictionary During an Examination Policy
- Student Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
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Student Fee Payments and Refunds Policy
- Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Policy search
Policy Bulk Diesel Fuel Procedure 16 - Townsville
Bulk Diesel Fuel Procedure 16 - Townsville
Vehicle Section Internal Procedure 16
Intent
To ensure the required volume of fuel is maintained and available for emergency purposes, during the Cyclone Season (1st November to 30th April) and to ensure efficient operation and environmental compliance of the diesel tank.
Scope
This procedure applies to all University staff refuelling from the bulk diesel facility at Townsville Campus.
Definitions
Nil
Procedure
1. Quantity
- Safe Fill Level of tank is 19,800 litres Maximum; and
- Minimum fill Level of tank during Cyclone Season is 14,000 litres.
2. Issue of Fuel
- The bulk fuel facility is primarily used for all grounds equipment refuelling and pool vehicles, it may also be utilised by other departments who require refuelling whilst on campus when required; (this will maintain the continual rotation of the bulk diesel fuel to eliminate any algae growth);
- Issue times: 7.30am to 3.45pm Monday to Friday (no after hour refuelling unless authorised by Vehicle Fleet Supervisor or emergency situations/natural disasters);
- Collect the key from the Vehicle Section counter and the fuel register from Vehicles Section counter;
- Unlock the isolator switch;
- In the fuel register record date, time, vehicle registration or equipment details, name, signature and section/department;
- Record meter start reading in the register before operating the pump;
- Fill tank;
- Clean up any spillage of fuel using the kit provided;
- Return the fuel register and key to the Vehicle Section counter; and
- Report any equipment faults or damage, or fuel spills, to the Vehicles Section.
3. Spillage Procedures
- Should a spill occur during dispensing of fuel refer to the Spill Response Kit instructions which are located inside the door of the refill facility;
- Following these instructions, use the products provided in the Spill Response Kit (yellow wheeled bin) to absorb the liquid;
- All used materials are to be bagged and taken to the mechanical workshop for disposal in the regulated waste disposal service;
- Report the spill and action taken to the Vehicle Technician or Fleet Supervisor;
- Vehicle Technician is to replenish any products used from the spill kit;
- A copy of the collection docket for the regulated waste from the spill is to be forwarded to the environmental Management Coordinator, Estate Office; and
- Should any leaking or other fault to the equipment or tank be observed, report this to the Vehicle Section promptly.
4. Monitoring
4.1 The Vehicle Technician is to:
- Record meter reading in the fuel register daily;
- Take a dip reading fortnightly (Monday morning) and after every bulk truck refuel, record on the log sheet and check the overfill and safety barrier for correct operation;
- Advise the Fleet Supervisor of the quantity of fuel to be ordered when required; and
- Add fuel additives to the tank and check the tank cavity on a 6 monthly basis.
5. Cost Recovery
- Fuel is to be charged as per the JCU Schedule of Internal Charges;
- Vehicles Administration Officer is to recover internal charges for fuel issued, prior to the end of each financial period;
- Fuel used by the Grounds and the Construction & Maintenance Sections are to be charged to the two account codes as advised by the Manager, Construction and Maintenance; and
- Fuel issued to fleet vehicles is to be charged to the relevant vehicle account code.
Related documents and legislation
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Procedure Approver | Deputy Vice Chancellor, Services and Resources |
Version no | 16-1 |
Date for next Major Review | 20/12/2019 |
Revision History
NOTE: A minor amendment will not result in a change of the next major review date.
Approval date - the date the Policy Sponsor approved the establishment, minor or major amendment or disestablishment
Implementation Date - the date the procedure was published in the Policy Library and is the date the procedure takes effect
Version | Approval date | Implementation date | Details | Author |
16-1 | 20/12/2016 | 21/12/2016 | Procedure established | Fleet Supervisor |
Keywords | Bulk diesel |
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