Policy Introduction Procedure - FMPM 100-199 FMPM 101 How to Use this Manual

FMPM 101 How to Use this Manual

Intent

To provide the management and staff of the University with an easy to use consolidated reference guide to the financial management practices of the University.

Scope

This procedure applies to all employees and persons acting for, or on behalf of the University, engaged in duties in connection with the financial management of the University, or part thereof, must comply with the Financial Management Practice Manual.

Definitions

Financial Management Practice Manual (FMPM) – reflects the financial practices (systems, policies and procedures) used by the University to manage financial resources.

Procedure

The responsibility for each financial function as stated in the FMPM has been assigned to specific positions. It is anticipated that in discharging the responsibility, the occupant of the position will allocate duties to personnel within their units, taking into account the requirements of the Financial Delegations.
The delegated officer shall be ultimately held responsible for ensuring that the particular function is performed as assigned to them.
The types of statements contained in the FMPM, their contents and approval levels are summarised as follows:

Type of Statement	Contents	Approved By
Finance Directive (Policy)	The financial practice requirements of all government legislation relevant to the University. Additional financial practices which will enable the University to achieve its strategic objectives.	Finance Committee
Finance Procedures	The procedures necessary to enact the Finance Committee Directives.	Deputy Vice Chancellor, Services and Resources
Authorised Limits and Restrictions	Limits relating to financial transactions.	Deputy Vice Chancellor, Services and Resources or Chief Financial Officer
General Information	Ancillary information provided as background notes.	Chief Financial Officer
Appendices	Financial Delegations Policy	Council
	Accounting Policies	Deputy Vice Chancellor, Services and Resources
	Related Legislation	Chief Financial Officer
	FMPM Glossary	Chief Financial Officer

The manual has been divided into the following sections:
Section
Table of Contents
100
Introduction
200 and 300
Assets
400
Liabilities
500
Equity
600
Revenue
700
Expenses
800
Financial Management and Control
900
Further Applications

Appendices

Glossary
Each statement has a three (3) digit reference based on the structure of the manual, which are listed below.

First Digit	Section - General Topic
	Range - 1 to 9
Second Digit	Sub-section - Specific Topic
	Range - 1 to 9
Third Digit	Range - 0 to 9
	0 Finance Committee Directive
	1 to 9 Finance Procedures/Authorised Limits and Restrictions

Related policy instruments

FMPM 900 – Financial Management Practice Manual (Establishment Maintenance & Approval)

Schedules/Appendices

N/a

Administration

Approval Details

Policy Domain	Financial Management
Policy Sponsor	Vice Chancellor
Approval authority	Vice Chancellor
Date for next Major Review	31 March 2020

Revision History

Version	Approval Date	Implementation date	Details	Author
21-1	04/02/2021	22/02/2021	Updated position title - Director Financial and Business Services to Chief Financial Officer	Quality, Standards and Policy Officer
16-01	11/09/2016	12/09/2016	Updated to amend position titles and other minor amendments	Director, Financial & Business Services
12-01	12/03/2012	12/03/2012
01-01	12/2001	12/2001
01-01	12/2001	12/2001

Keywords

Financial, financial practices, manual

Section	Table of Contents
100	Introduction
200 and 300	Assets
400	Liabilities
500	Equity
600	Revenue
700	Expenses
800	Financial Management and Control
900	Further Applications
	Appendices
	Glossary