Policy WHS-PRO-020 Children in the Workplace and Study Environment Procedure
WHS-PRO-020 Children in the Workplace and Study Environment Procedure
- Aboriginals and Torres Strait Islanders in Marine Science
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Reputation and Experience
- Celebrating 50 Years
- Academy
- Anthropological Laboratory for Tropical Audiovisual Research (ALTAR)
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- JCU Aquaculture Solutions
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Association of Australian University Secretaries
- Australian/NZ Students
- Australian Lions Stinger Research
- Australian Tropical Herbarium
- Australian Quantum & Classical Transport Physics Group
- Boating and Diving
- JCU-CSIRO Partnership
- Employability Edge
- Career Ready Plan
- CASE
- Careers at JCU
- Careers and Employability
- Chancellery
- Centre for Tropical Bioinformatics and Molecular Biology
- CITBA
- CMT
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- Centre for Disaster Solutions
- CSTFA
- Cyber Security Hub
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Discover Nature at JCU
- Research Division
- Services and Resources Division
- Education Division
- Economic Geology Research Centre
- Elite Athletes
- eResearch
- Environmental Research Complex [ERC]
- Estate
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- General Practice and Rural Medicine
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Art of Academic Writing
- Art of Academic Editing
- Graduate Research School
- Graduation
- Indigenous Education and Research Centre
- Indigenous Engagement
- Indigenous Legal Needs Project
- Inherent Requirements
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- Research and Innovation Services
- JCU Eduquarium
- JCU Events
- JCU Global Experience
- JCU Ideas Lab
- JCU Job Ready
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- CEE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni
- Parents and Partners
- Pathways to university
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Engagement
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Policy Development and Review Policy
- Quality Enhancement Framework
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Adaptive Workplace Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International and Admissions
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
- Admissions Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Research Education
- Research Management
-
Student Matters
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Grants and Prizes Policy
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Disability Policy
- Student Fee Payments and Refunds Policy
- Student Review and Appeals Policy (effective from 01/01/2023)
- Student Special Circumstances Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Student Results Policy
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco for Staff and Students
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
- Clinical Psychedelic Research Lab
Intent
To describe the process by which James Cook University (JCU) staff members, students and affiliates request permission for children to accompany them whilst at the workplace or study environment.
Scope
This procedure applies to all members of Council, staff members, affiliates, students and visitors of the University.
Definitions
Except as otherwise specified in this procedure, the meaning of terms used in this procedure are described in the Policy Glossary and the governing Children in the Workplace and Study Environment Policy.
Procedure
The University understands that at times, there may be circumstances where a staff member, Student or Affiliate is required to bring a Child to the workplace. Approval from the relevant JCU authority should be sought, prior to the Child being brought to the Workplace.
1. Obtaining Permission: Students
1.1 Students who wish to bring a child/ren to attend a class (lecture, tutorial, workshop or other JCU organised activity) should first contact the JCU staff member or affiliate conducting the class to request permission for a child or children to attend. Staff are required to treat the request fairly, and in line with supporting JCU’s commitment to principles of equity and inclusion.
1.2 The student, or the child’s carer, must not bring a child with an infectious disease to the workplace or study environment.
1.3 The JCU staff member or affiliate will advise in writing (which can be electronic), approval or not of the child/ren attending the class. The staff member or affiliate may provide a conditional approval having regard to the safety and wellbeing of the other students or members of the JCU community. An example of such a condition may be that the child is accompanied by a carer, who is not the student, while the child is attending the workplace or study environment.
1.4 If approval is not granted, the JCU staff member or affiliate will provide reasons for their decision, referring to the Factors to Consider for guidance (see Section 3).
1.5 It is the duty of the carer to ensure that the child does not disrupt the learning or other environment or cause inconvenience to others.
1.6 A JCU staff member or affiliate can at their absolute discretion request the carer to remove the child from the area if the child is being disruptive.
1.7 The policy identifies prohibited areas. Public events (university open days) may allow access to prohibited areas, under supervision of JCU event staff.
1.8 Students are not permitted to take children into examinations.
2. Obtaining Permission: JCU Staff Members and Affiliates
2.1 JCU staff and affiliates must seek approval in writing from their supervisor prior to bringing children to the workplace. This can be done on an annual basis to ascertain the supervisor’s requirements for notification, for example, blanket approval for the year, with a courtesy email or text advising that the child will be attending the workplace. Or, a supervisor may require a staff member to request permission every time a child is to be present at the workplace.
2.2 Supervisors will consider requests and provide a response that addresses the Factors to Consider (see Section 3 below).
2.3 The staff member or affiliate is responsible for ensuring that the child does not disrupt the workplace or study environment.
2.4 The child must not be brought to the workplace suffering from an infectious disease.
2.5 Supervision of the child cannot be delegated to others for any period of time.
2.6 The supervisor should advise in writing (which can be electronic), approval or not of the child attending the workplace or study environment. The supervisor may provide a conditional approval having regard to the safety and wellbeing of the other staff or members of the JCU community. An example of such a condition may be that the child is accompanied by a carer, who is not the staff member, while the child is attending the workplace or study environment.
2.7 If approval is not granted, the supervisor should provide reasons as to why they have made the decision, referring to the Factors to Consider (see Section 3 below) for guidance.
2.8 A JCU staff member or affiliate can, at their absolute discretion, request the carer to remove the child from the workplace.
2.9 The policy identifies prohibited areas. Public events (such as university open days) may allow access to prohibited areas, under supervision of JCU event staff.
3. Factors to Consider
When reviewing a request for a child to accompany a carer to the workplace the following factors are to be considered:
- timing of notification to the lecturer, supervisor or tutor;
- urgency of the request;
- duration that the child might be in the workplace;
- safety and supervision of the child in the relevant environment (some areas are prohibited areas for children);
- frequency of attendance;
- age of child;
- subject matter of class attended - some topics may be upsetting or unsuitable for children;
- available space, is the classroom already at capacity?
- wellness of the child;
- behaviour of the child;
- environmental, health and safety issues, including the degree of interference with others;
- whether other options are available, for example a student may be able to catch up on a lecture on-line or attend another tutorial session, or a staff member may be able to take leave.
Related policy instruments
Children in the Workplace and Study Environment Policy
WHS-PRO-021 Children in the Workplace and Study Environment JCU Research Station Procedure
WHS-PRO-022 Children in the Workplace and Study Environment Field Trip Procedure
Other related documents
WHS-PRO-INFO-020a Risk Assessment Considerations for Children Accompanying Carers to JCU Workplace
WHS-PRO-FORM-020b Parent/Guardian Acknowledgement, Consent and Release form
Administration
Approval Details
Policy Domain | Work Health and Safety |
Policy Sponsor | Deputy Vice Chancellor, Services and Resources |
Approval Authority | Deputy Vice Chancellor, Services and Resources |
Date for next Major Review | 31/08/2026 |
Revision History
Version | Approval date | Implementation date | Details | Author |
21-1 | 31/08/2021 | 31/08/2021 | Procedure reviewed. Minor amendments to improve readability. | Executive Officer, Services and Resources Division |
20-1 | 16/07/2020 | 30/07/2020 | Minor amendment to title due to change of name of work unit. Title changed from HSE-PRO-020 to WHS-PRO-020 | Administrative Officer, Work Health and Safety |
18-1 | 26/06/2018 | 27/06/2018 | Procedure established | Executive Officer, Services and Resources Division |
Keywords | Child, children, permission, workplace, classroom, study |
Contact person | Executive Officer, Services and Resources Division |