First Year Experience Coordinator Practice Guidelines
These guidelines support the role and responsibilities of the First Year Experience Co-ordinator.
The First Year Experience Co-ordinators will:
- be able to locate and explain the University’s academic policies and procedures or how to access administrative resources for policy interpretation in complex circumstances.
- know when and how to refer students to learning support or other services or resources.
- liaise with academic support and development services about ‘in program support’ for new students.
All first year coordinators.
1. Develop students’ sense of purpose
The First Year Experience Co-ordinators will take a leadership role in coordinating, in collaboration with academic and general staff, activities for all commencing students that:
clarify their expectations of higher education and their expectations of being at JCU
provide clear and accurate information about the program in which they have enrolled,
clarify the purpose of the program and its career outcomes
encourage students to establish a career plan during their first year and
specify the requirements for satisfactory progress in the program
2. Provide Opportunities for Student Engagement
The First Year Experience Co-ordinators will implement strategies to foster student-student and student–staff interaction and encourage students to be active participants in their learning.
Strategies may include:
promoting the University’s Student Mentor Program
promote academic staff involvement in Orientation activities and co-ordinate course activities within the JCU Orientation program.
enhance in-course opportunities for mentoring of commencing students by industry professionals, academic staff and continuing students.
promote and/or co-ordinate social and professional development activities in collaboration with relevant student organisations and industry groups.
establish a student-to-student communication strategy, which covers formal student forums, informal opportunities for students to network face-to-face, on-line communication & mentoring.
3. Build Resilience
The First Year Experience Co-ordinators will work with students and staff to support students to become independent learners who are resilient when faced with expected/unexpected challenges.
Strategies may include:
Provide consultation with students especially around success, resilience, retention, academic progression and policy adherence
supporting new students to become self-managed learners
identifying critical milestones for academic success and initiate student contact at these times
provide the first point of contact for provision of information regarding the degree program, courses, resources, degree related policies and procedures and referral to support services
liaise with the Course Co-ordinator and relevant Subject Co-ordinators about the inclusion of information, social/academic engagement and learning support activities within introductory courses to support transition.
encouraging students to develop their learning skills by accessing student workshops and online resources
identifying and congratulating high achieving students, outlining opportunities for extending their learning or to engage in peer support of fellow commencing students.
4. Promote Quality Teaching and Learning Experiences
The First Year Experience Co-ordinator will work closely with course co-ordinator and academic staff to support the inclusion of transition strategies across the degree program.
Strategies may include:
Engage with data (when available) on the first year student experience of learning, teaching and respond to such data, informing students of the actions taken in response to feedback.
promote horizontal and vertical alignment between subjects, assessment, assessment deadlines and teaching approaches towards intentional curriculum design across the degree program.
map assessment to monitor for appropriate variety and timing of assessment pieces.
collect feedback in both semesters to identify skill sets that require further development and promote the key learning resources that assure the quality of the student experience, e.g. Course Planners, Study Finder, Subject Outlines, LearnJCU and Teaching Evaluation instruments.
encourage consistent use of LearnJCU with regard to the availability and location of posted learning materials.
co-ordinate contributions from other teaching and academic support staff (DivisionLibrarian, Learning Advisors, Counsellors, International Student Centre), as well as from peer mentors in outlining their supports for academic success.
liaise with Indigenous learning coordinators to collect feedback regarding the accessibility of the program and to identify students that require further assistance.
facilitating teaching staff access to resources and developmental opportunities.
Related documents, legislation or JCU Statutes
First Year Curriculum Design Principles (http://fyhe.com.au/wp-content/uploads/2012/11/5FYCPrinciplesProgramCoordChecklist_14Dec09.pdf)
Academic Promotions Policy (Lecturer, Senior Lecturer, Associate Professor, Professor)
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
|Deputy Vice Chancellor, Academic|
Date for next Major Review
[The procedure review should be scheduled 3 years from the approval date or sooner if required.]
NOTE: A minor amendment will not result in a change of the next major review date.
Approval date - the date the Policy Sponsor approved the establishment, minor or major amendment or disestablishment
Implementation Date - the date the procedure was published in the Policy Library and is the date the procedure takes effect
|Minor amendments - addition of first dot point in section 3; removal of reference to On Track Program in section 3; addition of first dot point in section 4; related documentation updated and Administration section added.|
Quality, Standards and Policy Officer and Manager, Student Transitions and Careers
First Year Experience Co-ordinator