Policy HDR Cotutelle Agreement Procedure
HDR Cotutelle Agreement Procedure
- Aboriginals and Torres Strait Islanders in Marine Science
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Reputation and Experience
- Celebrating 50 Years
- Academy
- Anthropological Laboratory for Tropical Audiovisual Research (ALTAR)
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- JCU Aquaculture Solutions
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Association of Australian University Secretaries
- Australian/NZ Students
- Australian Lions Stinger Research
- Australian Tropical Herbarium
- Australian Quantum & Classical Transport Physics Group
- Boating and Diving
- JCU-CSIRO Partnership
- Employability Edge
- Career Ready Plan
- CASE
- Careers at JCU
- Careers and Employability
- Chancellery
- Centre for Tropical Bioinformatics and Molecular Biology
- CITBA
- CMT
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- Centre for Disaster Solutions
- CSTFA
- Cyber Security Hub
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Discover Nature at JCU
- Research Division
- Services and Resources Division
- Education Division
- Economic Geology Research Centre
- Elite Athletes
- eResearch
- Environmental Research Complex [ERC]
- Estate
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- General Practice and Rural Medicine
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Art of Academic Writing
- Art of Academic Editing
- Graduate Research School
- Graduation
- Indigenous Education and Research Centre
- Indigenous Engagement
- Indigenous Legal Needs Project
- Inherent Requirements
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- Research and Innovation Services
- JCU Eduquarium
- JCU Events
- JCU Global Experience
- JCU Ideas Lab
- JCU Job Ready
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- CEE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni
- Parents and Partners
- Pathways to university
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Engagement
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Policy Development and Review Policy
- Quality Enhancement Framework
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Adaptive Workplace Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International and Admissions
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
- Admissions Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Research Education
- Research Management
-
Student Matters
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Grants and Prizes Policy
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Disability Policy
- Student Fee Payments and Refunds Policy
- Student Review and Appeals Policy (effective from 01/01/2023)
- Student Special Circumstances Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Student Results Policy
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco for Staff and Students
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
- Clinical Psychedelic Research Lab
Intent
This procedure elaborates the Higher Degree Research (HDR) Requirements and specifies the procedure for establishing a Cotutelle Agreement.
This procedure addresses HESF Standards 4.2; Research Training and 5.4.2.
Scope
This procedure applies to candidates for HDR courses offered by James Cook University (JCU) who wish for their degree to be granted by both JCU and another tertiary institution through a Cotutelle Agreement.
Definitions
Terms mentioned in this document and not defined here are defined in the Policy Glossary in the Learning and Teaching domain of the University Policy Library, and in the Higher Degree by Research (HDR) Requirements and the standard JCU Overarching Cotutelle Agreement.
Cotutelle: a formal agreement between James Cook University and another university based (usually in another country) that enables a HDR candidate to be enrolled in a higher degree by research at both institutions concurrently, where degree, once completed is granted by both institutions.
Partner Institution: the other tertiary institution with which the Agreement is made.
Procedure
1. Prior to initiating this procedure, HDR candidates must ensure they have:
1.1 read and understood the Cotutelle information resources, including the Foreign Arrangements Notification Procedure, which applies to foreign arrangements entered into by staff of the University while engaged in University business or otherwise representing the University with a foreign government or a foreign university that lacks institutional autonomy.
1.2 conducted preliminary conversations and have obtained in principle agreement to establish a Cotutelle Agreement between the HDR candidate and the Advisory Panel of both JCU and the Partner Institution.
2. In order for JCU to enter into a Cotutelle Agreement with a Partner Institution, the HDR candidate must be a current HDR candidate or have submitted an application to become a HDR candidate at JCU as per the HDR Application Procedure. If the HDR candidate has started their candidature they must be in their first year.
3. To initiate the process of establishing a Cotutelle Agreement between JCU and a Partner Institution, the HDR candidate and the JCU Advisory Panel must complete the relevant sections of the Schedule of the JCU Overarching Cotutelle Agreement.
3.1 Where there is a current Cotutelle Agreement already in place with the Partner institution, the schedule section of the agreement (Appendix 1) is the only part that needs to be completed and sent to the Graduate Research School (GRS) via grs.staff@jcu.edu.au.
4. Once completed the JCU Overarching Cotutelle Agreement should be sent to the Advisory Panel of the Partner Institution for the purpose of ensuring that the agreement is acceptable to the Partner Institution. This may involve the legal team at the Partner Institution. It is important to note that changes cannot be made to the body of the agreement, and if the Partner Institution proposes amendments to any clauses in the body of the agreement, this should be noted in the Schedule of the Agreement (Appendix 1). The Partner Institution may prefer to use their own agreement rather than the JCU Overarching Cotutelle Agreement. If a Partner Institution’s agreement is used, this may delay the commencement of the agreement due to additional assessment being required.
5. The Partner Institution must return the reviewed Cotutelle Agreement to grs.staff@jcu.edu.au, as well as the HDR candidate and JCU Advisory Panel.
6. Upon receiving the agreement, the GRS will conduct a preliminary conversation with the JCU Advisory Panel, and then ensure that the agreement in its current form is acceptable to JCU. This may involve the JCU legal team.
6.1 If the agreement is determined to be unacceptable to JCU, the GRS will negotiate the terms of the agreement with the Partner Institution. This can be a lengthy process depending on the nature of the terms being negotiated.
7. Once the terms of the agreement are acceptable to both JCU and the Partner Institution, the agreement must be signed. Both digital and hard copy signatures are accepted by JCU. If the Partner Institution requires hard copies, the two universities will decide which university will commence the signatures and that university will print two hard copies and obtain signatures from that institution. The hard copies must then be sent to the other university for signatures, following which one copy will be sent back to the university from which the hard copies originated.
8. Once the Cotutelle Agreement has been finalised and the HDR candidate has been enrolled, the GRS will:
- Notify the candidate and JCU Advisory Panel that the agreement has been finalised.
- Advise International Student Finance that the candidate is under a Cotutelle Agreement so that tuition fees are not charged.
- In the Student Management System in the “Student Comment” screen add a “CTT” comment and the name of the Partner Institution.
- Add a Cotutelle “flag” (once available)
9. A HDR candidate enrolled under a Cotutelle Agreement must comply with the HDR Requirements of JCU and all subsidiary procedures including entry requirements, course milestones and thesis examination, except where variations to this are specifically made in the Cotutelle Agreement.
10. The terms of the Cotutelle Agreement and its schedule must be adhered to.
11. The thesis written by a candidate enrolled under a Cotutelle Agreement must be in English except where written approval by JCU’s Dean, Graduate Research has been obtained. This detail must be included in the Cotutelle Agreement.
12. Before the examination of the thesis of a HDR candidate who is enrolled under a Cotutelle Agreement, the GRS will check the agreement for any clauses specific to thesis examination which vary from JCU’s HDR Thesis Submission and Examination Procedure, as is often the case for international thesis examinations.
13. Once the degree has been completed the testamur and Australian Higher Education Graduation Statement) will make reference to the degree being completed as a consequence of a Cotutelle Agreement and the name of the Partner Institution.
Related policy instruments
JCU Overarching Cotutelle Agreement
Foreign Arrangements Notification Procedure
HDR Thesis Submission and Examination Procedure
Schedules/Appendices
Nil
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | Research Education |
Policy Custodian | Deputy Vice Chancellor, Research |
Approval Authority | Academic Board |
Date for next Major Review | 17/07/2025 |
Revision History
Version no. | Approval date | Implementation date | Details | Author |
23-1 | 17/07/2023 | 04/08/2023 | Major review | Manager, Graduate Research School |
21-1 | 3/8/2021 | 4/8/2021 | Revised | |
18-1 | 4/6/2018 | 4/6/2018 | Establishment |
Keywords | |
Contact person | Dean, Graduate Research |