Policy Publication and Dissemination of Research Procedure
Publication and Dissemination of Research Procedure
- Aboriginals and Torres Strait Islanders in Marine Science
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Reputation and Experience
- Celebrating 50 Years
- Academy
- Anthropological Laboratory for Tropical Audiovisual Research (ALTAR)
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Prawn Breeding Research Hub
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- JCU Aquaculture Solutions
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Association of Australian University Secretaries
- Australian/NZ Students
- Australian Lions Stinger Research
- Boating and Diving
- JCU-CSIRO Partnership
- Employability Edge
- Career Ready Plan
- Australian Tropical Herbarium
- Careers at JCU
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- Centre for Tropical Bioinformatics and Molecular Biology
- CITBA
- Chancellery
- CMT
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- COVID-19 Advice
- Centre for Disaster Solutions
- CSTFA
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Discover Nature at JCU
- Research Division
- Services and Resources Division
- Education Division
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Economic Geology Research Centre
- Elite Athletes
- eResearch
- Environmental Research Complex [ERC]
- Estate
- Financial and Business Services Office
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Graduate Research School
- Graduation
- Indigenous Education and Research Centre
- Indigenous Engagement
- Indigenous Legal Needs Project
- Inherent Requirements
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- Research and Innovation Services
- JCU Eduquarium
- JCU Events
- JCU Global Experience
- JCU Ideas Lab
- JCU Job Ready
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- CEE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- National Reconciliation Week
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni
- Parents and Partners
- Pathways to university
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Engagement
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Policy Development and Review Policy
- Quality Enhancement Framework
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Adaptive Workplace Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International and Admissions
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
- Admissions Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Research Education
- Research Management
-
Student Matters
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Grants and Prizes Policy
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Disability Policy
- Student Fee Payments and Refunds Policy
- Student Results Policy
- Student Review and Appeals Policy (effective from 01/01/2023)
- Student Special Circumstances Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
Intent
Publication and dissemination of research is an important part of the research process, passing on benefits to a diverse range of potential beneficiaries of research, including other researchers, sponsors, consumers, industry, policy-makers and the public.
In compliance with the principles of the JCU Code for the Responsible Conduct of Research (Research Code), specifically Principles 1-4, 6-7 and Responsibilities 23, 27 and the Managing and Investigating Potential Breaches of the JCU Code for the Responsible Conduct of Research Procedure, Authorship Procedure and Research Supervision Procedure, this Procedure assists researchers to understand best practice in the publication and dissemination of their research findings. Some of the definitions and other text in this Procedure are reproduced from the NHMRC Guide, Publication and dissemination of research.
Scope
This Procedure applies to all University staff and students that conduct research under JCU auspices.
Definitions
Publications | Means traditional and non-traditional research outputs including but not limited to: journal articles, book chapters, books, original creative works, performances and exhibitions, conferences, interviews, pre-prints** and social media. **When choosing pre-prints researchers must be aware of their obligations under the Research Code and this Procedure. |
Research Online | JCU Research Repository |
Introduction
Dissemination of research findings is an integral part of any research activity. It is JCU’s obligation to disseminate the benefits of research as widely as possible. Publication and dissemination of research improves researchers’ capacity for innovation, encourages collaboration, and builds trust and engagement with the wider community. It is also the expectation of public funders that research findings are made widely available through various avenues of dissemination. This Procedure applies to all forms of dissemination of research findings, refereed and non-refereed.
Procedure
1. University Responsibilities
JCU is committed to promoting and fostering accurate dissemination and publication of research findings. JCU will ensure that:
- researchers understand the relevant contractual obligations in any research agreement, especially those relating to publication and any such restrictions or limitations on publication;
- all parties involved in a research activity are made aware of the nature and extent of confidentiality agreements;
- intellectual property rights of the institution, the researcher, research trainees and sponsors of the research are protected, as appropriate, especially in relation to limits on publication;
- sponsors, other collaborators, including funders of research do not delay or unreasonably withhold consent to publication;
- researchers will be assisted in effective external communication of research findings to the wider community guided by the relevant JCU policies and procedures;
- publication and reporting of research findings acknowledge all interested parties, such as funding bodies sponsors and collaborators in the research.
JCU Research Repository
It is a mandatory requirement for JCU research outputs to be deposited into the University’s research repository “Research Online” in accordance with the Research Repository Policy. Mandatory deposit applies to:
- Higher Education Research Data Collection (HERDC) recognised publications that are authored or co-authored by members of the JCU community including staff, students and adjunct staff.
- JCU Higher Degree Research theses.
Researchers may also make voluntary deposits of refereed and non-referred research outputs.
2. Researcher Responsibilities
Disseminate research findings
Researchers have a responsibility to their colleagues and the wider community to disseminate a full and transparent account of their research as broadly as possible, including but not limited to:
- the account must be complete, and, where applicable, include negative findings and results contrary to their hypotheses;
- avoid bias in reporting, the decisions about how the research will be published or disseminated must not be inappropriately influenced by the nature and direction of the results;
- publication activities must take account of any legal restrictions relating to intellectual property and contractual arrangements and researchers must also be aware and negotiate any unjustified publication embargoes on research findings;
- researchers must also take into account the limitations necessitated by patent applications**, legitimate publication and fee requirements and the increased costs of presenting findings to one’s peers for critical input;
- publication and dissemination activities must take into account any restrictions involving ethical, confidential, cultural and sensitive information;
- researchers are accountable for and must consider the consequences of their research findings prior to communication, including where research outputs have the potential to cause harm to human, animal, plant health or the environment or national security;
- if appropriate, researchers should consider registering research plans or protocols prior to the commencement of research.
- In relation to clinical trial and cohort studies involving participants or health interventions, the trial must be registered on a publicly accessible register complying with international standards before the recruitment of the first participant;
- if appropriate, resources supporting research results should be published or allowed to be accessed by interested parties, including research data, survey instruments, tools and coding manuals;
- if feasible, researchers must provide research participants with an appropriate summary of the research results.
Researchers must be aware of questionable or unscrupulous practices such as predatory publishing/publications/conferences and ensure that their research is disseminated in accordance with scholarly best practice, the Research Code and this Procedure.
**Patents are also a legitimate way to publish research results – see NHMRC Open Access Policy and ARC National Principles of Intellectual Property Management for Publicly Funded Research.
Communication of research findings
Researchers should communicate their research findings in easily accessible forms to the widest appropriate audiences, including research end-users such as government, industry, not-for-profit organisations, consumers and the general public.
Where research findings are of particular significance to Aboriginal and Torres Strait Islander Peoples and communities, the research must be presented in a format that is culturally appropriate and acceptable to that community.
Researchers must carefully consider the most effective way to communicate research findings in a public forum where there is scope for audience misunderstanding of results, including but not limited to:
- not discussing research findings in the public arena until the findings have been tested through peer review. (The public arena does not include professional conferences, when it is in the national interest, or in the context of a public health crisis. In these circumstances the status of the research findings should be made clear, for example, still in progress, finalised, published or unpublished.)
- to maximise understanding about research findings, researchers must undertake to promptly inform those directly impacted by the research, including interested parties, before any findings are released to a public forum.
- present research findings with commercial elements, contractual obligations and patent requirements to the appropriate bodies before public release.
- comply with any restrictions on communications that have been agreed with the research sponsor.
- comply with the relevant JCU policies and procedures for external communication.
Accuracy and Disclosure
Researchers are responsible for the accuracy of their research findings and must take all reasonable steps to ensure that methodology, data and findings are accurate and properly reported and consistent with international guidelines and conventions appropriate to the relevant discipline/s. If they become aware of misleading or inaccurate statements about their work, they must correct the record as soon as possible. Researchers must also:
- ensure that they cite and acknowledge their own work and the work of others (including primary sources and data whether published or unpublished) accurately and in accordance with the Research Code, JCU Authorship Procedure and Research Supervision Procedure;;
- acknowledge the host institution/s and all funding sources of the research, including in-kind support for the research;
- disclose relevant interests and manage conflicts of interest in accordance with the Research Code and the Disclosure of Interests and Management of Conflicts of Interest Procedure.
Multiple Submissions and Permissions Republishing
Researchers must obtain permission from the original publisher or copyright owner before republishing their own or others’ research findings. Any republishing must also be in accordance with any contractual arrangements for the research output.
Researchers may publish the same research in more than one publication, such as in an original journal article, followed by publication in book form and/or in anthologies, collections and translations but a researcher who submits substantially the same research findings to more than one publisher, or who submits work similar to work already published, must:
- disclose the details of the publication/s at the time of submission;
- disclose the details of the publications/s in the work itself to prevent any such re-use having the effect of portraying previously presented ideas or data as new.
A duplicate publication without acknowledgement of the source of original publication is a breach of the Research Code.
3. Training and Education
Researchers have an obligation to engage in the training and education provided by JCU in regard to their responsibilities under the Research Code, including publication and dissemination of research.
4. Potential Breaches of the JCU Research Code
Any concerns or complaints about potential breaches of the Research Code in relation to publications and dissemination of research must be managed in accordance with the Managing and Investigating Potential Breaches of the JCU Code for the Responsible Conduct of Research Procedure. Examples of breaches of the Research Code related to publication and dissemination of research include, but are not limited to:
- Fabrication, falsification or misrepresentation of research data or source material in a research output or any communication including social media and grant applications;
- Plagiarism of someone else’s work, including theories, concepts, research data and source material;
- duplicate publication (also known as multiple publication or self-plagiarism) without acknowledgement of the source or original publication;
- failure to maintain records required by an export control body as a condition of publication and dissemination;
- failure to take active, reasonable and timely steps to correct the public record upon becoming aware of errors or misleading information in published outputs;
- public dissemination of research (for example via social media) that is yet to be tested in peer review without providing an appropriate caution or caveat;
- failure to comply with a restriction on publication or dissemination imposed by a sponsor, ethics, or biosafety review body or other approved body (including an export control authority).
Related policy instruments
JCU Code for the Responsible Conduct of Research (Research Code)
Disclosure of Interests and Management of Conflicts of Interest Procedure
Researcher Supervision Procedure
Other related documents
Australian Research Council (ARC) Open Access Policy
National Health & Medical Research Council (NHMRC) Open Access Policy
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | DVC Research and Innovation |
Version no | 20-1 |
Date for next Major Review | 23/11/2025 |
Revision History
Version | Approval date | Implementation date | Details | Author |
20-1 | 23/11/2020 | 23/11/2020 | Procedure established to support the JCU Code for the Responsible Conduct of Research Policy. | Manager, Research Grants, Ethics and Integrity – Research and Innovation Services |
Keywords | Research Code, Publication, Dissemination, Research Findings |
Contact person: | Manager, Research Grants, Ethics and Integrity |