Policy ResearchOnline Procedure
ResearchOnline Procedure
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Intent
The collection, preservation and dissemination of JCU research outputs are achieved through the administration and maintenance of the University’s institutional repository known as ResearchOnline@JCU. The repository provides an accurate record of JCU staff and affiliates, and provides a permanent point of distribution for JCU research outputs and higher degree research theses.
This procedure outlines the requirements for the deposit and administration of JCU-authored research outputs in ResearchOnline@JCU, in compliance with the principles of the JCU Open Scholarship Policy and the Publication and Dissemination of Research Procedure.
Scope
This procedure applies to all research outputs of staff and students of the University according to the Publication and Dissemination of Research Procedure. It includes theses produced by JCU students enrolled in a higher degree by research.
Additional research support and services provided by Library staff can be found on the I am a Researcher library page.
Definitions
Except as otherwise specified below, the meaning of terms used in this procedure are as per the JCU Open Scholarship Policy.
Excellence in Research for Australia (ERA) – the national research evaluation framework administered by the Australian Research Council (ARC).
Reportable Research Outputs - refers to research outputs that are eligible for internal and external (e.g., ERA) reporting. Reportable research outputs have the following classifications in ResearchOnline@JCU:
- Traditional Research Outputs
- Research - A1: Authored research book
- Research - B1: Chapter in research book
- Research - C1: Refereed article in scholarly journal
- Research - E1: Refereed full paper in a conference proceeding
- Non-Traditional Research Outputs (NTROs) – (require a research statement)
- Creative Work: Includes original work, live performance, recorded/rendered work or curated/produced exhibition/event
- External Commissioned Report: Research report commissioned or solicited by an external body
Table of Contents
Procedure
The University strongly encourages all research outputs to be made publicly available to maximise discovery, impact and public benefit of JCU research. Any reportable research outputs must be deposited in ResearchOnline@JCU.
1. JCU Authors
JCU authors will:
Step | Action |
1. | Be responsible for self-depositing or claiming their work, as authors must submit, classify and provide basic bibliographic metadata of their own work. |
2. | Deposit their ERA-reportable research outputs immediately upon publication (these are subject to annual internal and external reporting). |
3. | Deposit research outputs from only the last 5 years or within the current ERA reporting period. |
4. | Be required to practice due diligence and be alert to fraudulent and substandard editorial and peer-review practices before publication as such outputs may be deemed to be non-reportable outputs. |
5. | Be responsible for any copyright violations or infringements within the outputs. |
2. JCU Library
JCU Library will:
Step | Action |
1. | Provide, administer and manage ResearchOnline@JCU. |
2. | Monitor and provide guidance for the self-deposit of research outputs including copyright, eligibility assessment and authors’ rights. |
3. | Monitor compliance with the University’s reporting requirements to ensure correct classifications and publishing standards are being met. |
4. | Initiate communication with relevant stakeholders when questionable, fraudulent or substandard editorial and publishing practices may have occurred or when a breach of the JCU Code for the Responsible Conduct of Research (Research Code) has been identified. |
5. | Determine publication restrictions as required, verify access rights and manage relevant embargo periods. |
6. | Consult with relevant senior research staff including Dean of Research, Associate Deans of Research and/or Directors, Deans, and Manager, Research Strategy and Performance if disputes about research outputs arise. |
7. | Deposit and process JCU PhD, Professional Doctorate, and Masters by Research theses as per the HDR Thesis – Library Deposit Guide. |
3. JCU Research Division
JCU Research Division will:
Step | Action |
1. | Provide and administer the Research Information Management System (RIMS). |
2. | Provide reports and data based on the deposits in ResearchOnline@JCU. |
3. | Provide guidance on research strategies and objectives in order to support ResearchOnline@JCU. |
4. | Take responsibility for matching and normalising author data for consistency and accurate reporting. |
4. Deposit Requirements
Step | Action |
1. | Authors may deposit the Author Accepted Manuscript (AAM) of a research output at any time after the acceptance for publication has been received in writing from their publisher. |
2. | It is not acceptable to deposit pre-print material such as a submitted manuscript that has not been peer reviewed. |
3. | The bibliographic details of the following research outputs may be included in ResearchOnline@JCU but the full-text content may not be publicly visible or accessible:
|
4. | The following research outputs can be voluntarily deposited but are not reported on:
Please note that research outputs outside these categories may be deemed out of scope and not added to ResearchOnline@JCU. |
5. Copyright
Step | Action |
1. | The deposit of material into ResearchOnline@JCU does not transfer copyright to the University. |
2. | The inclusion, use and access to material in ResearchOnline@JCU is subject to copyright law and agreement with the copyright owner. |
3. | Authors will ensure they have obtained all necessary copyright clearances for any third-party material included in their research outputs. |
4. | Authors are encouraged to negotiate with publishers to retain copyright control over their own work. |
5. | If the publisher requires the transfer of copyright, authors must assert their right to deposit an Author Accepted Manuscript (AAM) and make this version of the work publicly accessible. |
6. | Where the deposit of the full text of a research output is not permitted due to copyright or other restrictions, only the bibliographic metadata will be publicly available in ResearchOnline@JCU. |
6. Withdrawal and Preservation
Step | Action |
1. | All records and deposited content will be retained indefinitely unless otherwise required. |
2. | All requests for withdrawal must be in writing and require the approval of the Procedure sponsor. |
3. | Content that is approved for withdrawal is not deleted; however, the full text content will be removed from public view. |
4. | A bibliographic record with a corresponding withdrawal note will remain visible so that any citations can be traced back. The content of the note will indicate if the work is removed at the request of the author, the copyright owner, by legal order or at the discretion of the University. |
5. | Material may be withdrawn from public view in the following circumstances:
|
6. | The withdrawal of a thesis is subject to HDR policies, procedures and guidelines with a written request sent to the Dean, Graduate Research School, for approval. |
7. | Changes to material after being deposited are not permitted. Errata or corrigenda may be included with the original material if required. An updated version of an item may be allowed. |
Related Policy Instruments
Code for the Responsible Conduct of Research
Intellectual Property Policy and Procedure
Publication and Dissemination of Research Procedure
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | Research Management |
Policy Sponsor | Deputy Vice Chancellor, Research |
Approval Authority | Deputy Vice Chancellor, Research |
Date for next Major Review | 08/04/2027 |
Revision History
Version | Approval date | Implementation date | Details | Author |
22-1 | 08/04/2022 | 12/042022 | Procedure established to support the JCU Open Scholarship Policy | Associate Director, Information Resources |
Keywords | ResearchOnline@JCU, publication, research output, authors, authorship, dissemination, institutional repository |
Contact person | Director, Library Services and University Librarian |