Policy University Management University Archives - Access

University Archives - Access

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Policy and Procedure

Access to the archives of the James Cook University is governed by the Queensland Public Records Act 2002, the Right to Information Act 2009, and internal procedures.

Access policy for records held by the University Archives is as follows:

  • Records older than thirty years are openly available, in accordance with the provisions of the Libraries and Archives Act.

  • Records less than thirty years old are accessed informally in accordance with the access provisions of the Right to Information Act. If no restrictions apply, the records are released. If restrictions are necessary then a formal request for access under the Right to Information Act must be directed to the Senior Records Coordinator.

  • There is no charge for information given outside the provisions of the Right to Information Act or in accordance with the Public Records Act, except for documents which are available for sale to the public, and for Archives' photocopying charges of 50 cents per page.

  • Access to personal papers is determined by provisions agreed to between the University Archives and the person donating the records.

  • The Manager, Corporate Information may restrict access to records which are too fragile or damaged to be handled.

Approval Details

Policy sponsor:

Director, Governance Services & University Secretary Vice Chancellor

Approval authority:

Deputy Vice-Chancellor, Academic Council

Approval date:


Version no:


Date for next review:


Modification History


Revision date

Description of changes




Policy sponsor and approval authority amended to reflect approved policy framework

Quality, Standards and Policy

Version no.

Approval date

Implementation date





Reference to DVC, University Services Registrar changed to DVC Academic