Secretariat and Records

Chancellery Secretariat and Records

Secretariat and Records

Head and key email contacts

Michael Kern, University Secretary
universitysecretary@jcu.edu.au

All committee emails to
secretariat@jcu.edu.au

Chezelle Boevink, Manager Corporate Information and Records
chezelle.boevink@jcu.edu.au

Services

  • Governance and corporate advice and secretariat services to the University’s Governance and Executive Committees
  • Secretariat support to University Appeals and Administrative Review processes
  • Advice and guidance (including training) on the decision making process and committee procedure
  • Manage complaints, enquiries, official requests or disclosures involving external agencies including Queensland Crime & Corruption Commission, Ombudsman, Information Commissioner, Anti-Discrimination Commission & Australian Human Rights Commission
  • Manage Right to Information and Information Privacy in accordance with relevant legislation
  • Custody of the University’s Seal

Records Management including:

  • Management and maintenance of TRIM
  • Requirements to create, manage and make accessible records of JCU activity are met
  • Ensure public accountability and compliance with the Public Records Act
  • Provide advice and guidelines on the retention and disposition of records
  • Record keeping training program

Key resources

James Cook University Act 1997

Council Members' Handbook

Records Management Policy and Framework

Code of Conduct and Integrity Framework

Right to Information

Information Privacy

University Archives

Records and Archiving