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Equity (FMPM 500 - FMPM 599)
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Expenses (FMPM 700 - FMPM799)
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Financial Management and Control (FMPM 800 - FMPM 899)
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Further Applications (FMPM 900 - FMPM 999)
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Introduction (FMPM 100 - FMPM 199)
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Liabilities (FMPM 400 - FMPM 499)
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Revenue (FMPM 600 - FMPM 699)
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Appendices
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Archived Policies
- Provision for Defence Force Reservists Enrolled as JCU Students Policy
- Leave of Absence from Study Policy
- Intercampus Mobility
- Elite Athlete Friendly University Policy
- Guiding Principles for the Implementation of the National Network of Athlete Friendly Universities
- Admissions Policy - Schedule III - Courses Pertaining to Clause 8.2
- Review and Appeal of Final Subject Result Procedure
- Review of Final Subject Result Procedure
-
Academic Governance
-
Community, Marketing and Alumni
-
Corporate Governance
- Appointment of James Cook University Distinguished Professorships
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests – University Council
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Professores Emeriti Policy
- Policy for the Affiliation of a Residential College
-
Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
-
Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
-
Financial Management
-
Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Plant and Equipment
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
-
Equity (FMPM 500 - FMPM 599)
-
Expenses (FMPM 700 - FMPM799)
-
Financial Management and Control (FMPM 800 - FMPM 899)
-
Further Applications (FMPM 900 - FMPM 999)
-
Introduction (FMPM 100 - FMPM 199)
-
Liabilities (FMPM 400 - FMPM 499)
-
Revenue (FMPM 600 - FMPM 699)
-
Appendices
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Human Resources Delegation Policy
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
-
Health, Safety and Environment
-
Information and Communications Technology
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Casual Teaching by Students Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Subject Outlines Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
-
Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
-
Research Education
-
Research Management
-
Student Services
- Academic Progression Policy effective from Jan 2019
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Appointment of Examiners - Near Relatives Policy and Procedure
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy (Applies to graduations after 1 September 2018)
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Credit Transfer Procedure
-
Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Examination Requirements Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Review of Assessment and Student Access to Examination Scripts and Materials Policy
- Special Consideration, Supplementary, Deferred and Special Examinations Policy
- Student Access to a Dictionary During an Examination Policy
- Student Review and Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
-
Student Fee Payments and Refunds Policy
- Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Policy search
Policy Financial Management Expenses (FMPM 700 - FMPM799) FMPM 740 Travel
FMPM 740 Travel
Intent
To set out the overarching principles to guide decisions in respect of the request, review and approval of travel for Official University Business.
Scope
This policy applies to all staff, students, guests who undertake travel in order to execute Official University Business.
Responsibilities
Function | Responsibility of |
---|---|
Approval to undertake travel and incur related expenditures. | In accordance with Financial Delegation Policy and Financial Delegation Register. |
Compliance with related legislation | Director, Financial and Business Services |
Establishment and review of travel allowances | Director, Financial and Business Services |
Definitions
Guest
A person or people engaged by the University to execute Official University Business who is not a staff member or student.
Incidental costs
Additional costs incurred by the traveller to conduct Official University Business limited to items such as: Wi-Fi, telephone, laundry, short term parking and public transport tickets. Gratuities and any costs of a personal or entertainment nature such as toiletries or magazines are not reimbursable.
Official University Business
Activities that enable the effective execution of teaching, research, engagement and administration of the University or that are otherwise approved by the relevant Financial Delegate.
Preferred Supplier
Suppliers engaged under a preferred supplier arrangement with the University after appropriate competitive process.
Reasonable travel, sustenance and shelter
Expenditure directly related to travel that a reasonable person would consider appropriate to execute Official University Business in a safe, timely, efficient and professional manner.
Travel expenses
Costs associated with transport, accommodation, sustenance (being all meals and snacks), incidentals and booking of travel.
Policy
The University will pay or reimburse travel expenses incurred by staff and students on approved Official University Business travel for costs associated with:
- maintaining the health and safety of the traveller
- efficiently and economically fulfilling the Official University Business purpose of the travel
- providing reasonable transport, sustenance and shelter for the traveller while executing Official University Business
- compliance with applicable laws, rules and regulations; and
- booking, paying for and acquitting travel related activity when undertaken using the University’s Preferred Suppliers.
Travel must be subject to approval from the appropriate delegate in advance of any expenses being incurred and undertaken in conjunction with FMPM 741: Procedure – Travel. Expenditure that is not addressed by this policy is subject to FMPM 710: Procurement and FMPM 711: Procurement Procedure.
Payment or reimbursement of costs is subject to the provision of appropriate evidence of the approval, nature, value, timing and source of expenditure through the expense management system within 21 days of a trip being completed.
The University will not reimburse or pay for expenses incurred in relation to private travel as described by the Australian Taxation Office, or expenses determined by the approver to be unreasonable when considering the Official University Business purpose of travel.
The administration of Guest travel will be determined by the nature of the agreement between the University and the Guest. Where the University incurs travel costs directly for Guest travellers this policy applies. Where Guests incur travel expenditure in accordance with terms agreed with the University and seek reimbursement this policy does not apply.
Related documents, legislation or JCU Statutes
Directive No.9/11 Domestic Travelling and Relieving Expenses
Financial Accountability Act 2009
Financial and Performance Management Standard 2009
Income Tax Assessment Act 1997
Industrial Relations Act (Qld) 1999
Fringe Benefits Tax Assessment Act 1986
Public Sector Ethics Act (Qld) 1994
Public Service Commission - Policies and Procedures
Public Service Regulation 2008
State Procurement Policy (published by the Queensland Government)
Various Tax Rulings, as applicable
Work Health and Safety Act (Qld) 2011
Workers’ Compensation and Rehabilitation Act 2003
Workers’ Compensation and Rehabilitation Regulation 2003
Administration
Approval Details
Policy Sponsor | Deputy Vice Chancellor, Services and Resources |
---|---|
Approval Authority | Finance Committee |
Date for next review | 10/08/2020 |
Revision History
Version | Approval date | Implementation date | Details | Author |
---|---|---|---|---|
17-1 | 10/08/2017 | 05/12/2017 | Amendments to reference University’s sustainability ideals, remove procedure, align with current form of FMPM documents and increase clarity. | FaBS |
15-01 | 09/09/2015 | 10/09/2015 | Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework | Quality Standards and Policy Unit |
11-01 | 15/11/2011 | 15/11/2011 | Finance Committee (07/11) |
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