To set out the requirements relating to the establishment, approval, responsibility and management of corporate credit cards.
Establishment and review of corporate credit card arrangements
Deputy Vice Chancellor Services and Resources
Approval to hold a corporate credit card
Head of Organisational Unit
Responsibility for corporate credit card
Corporate Credit Cardholder
Suspension or cancellation of a corporate credit card
Head of Organisational Unit; or
Director, Financial and Business Services
Maintenance of a register of Corporate Credit Cardholders
Manager, Strategic Procure to Pay
Corporate Credit Card - is a credit card issued for University purposes and its use is subject to relevant authorities, approval rules, delegations and account expenditures being in accordance with University policy and procedure. It is distinguishable by the imprinting of the James Cook University insignia on the face of the credit card.
Head of Organisational Unit (Head of ORGU) – a position represented on the published University Organisation Structure for example Vice Chancellor, Senior Deputy Vice Chancellor, Deputy Vice Chancellor, Pro Vice Chancellor, Dean or Director.
Subsequent to the Head of Organisational Unit approval to hold a corporate credit card, a card will be issued in accordance with FMPM Procedure 421 – Corporate Credit Cards and Expense Reimbursements.
Corporate credit cardholders are accountable for:
The corporate credit card must not be used for any purpose that is of a personal or private nature.
Corporate credit card transactions must be acquitted in accordance with FMPM Procedure 421 – Corporate Credit Cards and Expense Reimbursements.
The return of a corporate credit card must be in accordance with FMPM Procedure 421 – Corporate Credit Cards and Expense Reimbursements.
A corporate credit card may be suspended or cancelled by the Head of Organisational Unit or the Director, Financial and Business Services in accordance with FMPM Procedure 421 – Corporate Credit Cards and Expense Reimbursements.
The Director, Financial and Business Services is responsible for maintaining a Corporate Credit Card Register detailing:
State Procurement Policy 2017 (published by the Queensland Government)
For enquiries in relation to this FMPM Policy please contact: firstname.lastname@example.org
Deputy Vice Chancellor, Services and Resources
Date for next review
Amended to incorporate changes to the JCU expense management system and travel policy and procedures.
Director Financial and Business Services
Policy Sponsor and Approval Authority updated to reflect the approved Policy and Delegations Framework
Quality Standards and Policy Unit
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