To ensure that all vehicle log sheets are completed in detail for all James Cook University (JCU) owned vehicles and to provide guidelines and appropriate controls for vehicle log sheets to ensure they are effectively managed on an on-going basis.
This procedure applies to responsible business units.
Long Term Use Vehicle - a vehicle on long term use with another Division/College
Departmental Vehicle - a vehicle that has been financed solely by a specific Division/College
Fleet Vehicle - a Vehicle (excluding an Executive Vehicle) owned by the University which forms part of the University’s vehicle fleet
Log Sheet - a detailed sheet listing all drivers’ journey details
Vehicle Section – the Vehicle Section of the Estate Directorate
Each JCU vehicle will contain a folder which includes the following:
Note: Vehicles allocated to a particular driver and used solely by that driver are responsible for completing their own log sheets and forwarding their log sheets and fuel receipts to Vehicle Section at the end of every month.
Related policy instruments
Related documents and legislation
James Cook University Critical Incident Policy
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Deputy Vice Chancellor, Services and Resources
Date for next Major Review
NOTE: A minor amendment will not result in a change of the next major review date.
Approval date - the date the Policy Sponsor approved the establishment, minor or major amendment or disestablishment
Implementation Date - the date the procedure was published in the Policy Library and is the date the procedure takes effect