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Policy Appointment of Visiting Scholars Procedure

Appointment of Visiting Scholars Procedure


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Intent

This Procedure outlines the requirements for the appointment of Visiting Scholars.

Scope

This Procedure applies to all current and future Visiting Scholars.

Definitions

Except as otherwise specified in this procedure, the meaning of terms used in this procedure are as per the Human Resources Policy Glossary.

Procedure

Introduction

There is mutual benefit in hosting scholars from around the world at JCU as it strengthens our research reputation while enabling scholars to undertake research and to participate in the academic life at one of our Tropical Campuses.  Visiting appointments provide a mechanism for recognising, in a formal way, time spent at the University by scholars from other institutions, both from within Australia and overseas. Most commonly the appointments will involve individuals undertaking a special studies program (or its equivalent) at James Cook University or visiting the University to provide short-term expert input to teaching, learning or research.

1. Period of Appointment

Appointment will be for the duration of the visit. This will normally be for periods of up to 12 months with a provision for extension.

2. Approval Process

Proposals for Visiting Scholar appointments are to be made on the Temporary Activity Proposal Form and include a copy of the applicant’s curriculum vitae and Letter of Support from their substantive Institute.  If the applicant is from overseas, they must also include a copy of their passport.

The Visiting Scholar is responsible for obtaining and meeting all necessary visa/immigration requirements during their stay, where applicable.

The relevant Dean/Director/Pro Vice Chancellor will endorse the appointment based on University need/benefit, with final approval granted by the relevant Deputy Vice Chancellor..

A Letter of Invitation (Appointment letter) is prepared for the relevant Deputy Vice Chancellor's signature in consultation with the Divisional Office.

A copy of the signed Appointment letter for Visiting Scholars is to be forwarded to Human Resources. For international Visiting Scholars, a copy should also be forwarded to the International Student Centre.

Related policy instruments

Honorary Appointments Policy

Volunteers Group Personal Accident Insurance | General Information

Approval Details

Policy sponsor:

Deputy Vice Chancellor, Services and Resources

Version no:

21-1

Date for next review:

24/05/2024

Revision History

Version

Approval date

Implementation date

Details

Author

21-1

21/05/2021

24/05/2021

Procedure established to provide requirements for appointment of Visiting Scholars.

Manager, Industrial Relations and Policy

Keywords

Honorary Appointments, Visiting Scholars, Volunteers, Non-paid appointments

Contact person

Manager, Industrial Relations and Policy