Policy HDR Readmission Procedure
HDR Readmission Procedure
- Aboriginals and Torres Strait Islanders in Marine Science
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Reputation and Experience
- Celebrating 50 Years
- Academy
- Anthropological Laboratory for Tropical Audiovisual Research (ALTAR)
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Prawn Breeding Research Hub
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- JCU Aquaculture Solutions
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Association of Australian University Secretaries
- Australian/NZ Students
- Australian Lions Stinger Research
- Boating and Diving
- JCU-CSIRO Partnership
- Employability Edge
- Career Ready Plan
- Australian Tropical Herbarium
- Careers at JCU
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- Centre for Tropical Bioinformatics and Molecular Biology
- CITBA
- Chancellery
- CMT
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- COVID-19 Advice
- Centre for Disaster Solutions
- CSTFA
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Discover Nature at JCU
- Research Division
- Services and Resources Division
- Education Division
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Economic Geology Research Centre
- Elite Athletes
- eResearch
- Environmental Research Complex [ERC]
- Estate
- Financial and Business Services Office
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Graduate Research School
- Graduation
- Indigenous Education and Research Centre
- Indigenous Engagement
- Indigenous Legal Needs Project
- Inherent Requirements
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- Research and Innovation Services
- JCU Eduquarium
- JCU Events
- JCU Global Experience
- JCU Ideas Lab
- JCU Job Ready
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- CEE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- National Reconciliation Week
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni
- Parents and Partners
- Pathways to university
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Engagement
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Policy Development and Review Policy
- Quality Enhancement Framework
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Adaptive Workplace Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International and Admissions
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
- Admissions Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Research Education
- Research Management
-
Student Matters
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Grants and Prizes Policy
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Disability Policy
- Student Fee Payments and Refunds Policy
- Student Results Policy
- Student Review and Appeals Policy (effective from 01/01/2023)
- Student Special Circumstances Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
Intent
To describe the procedure to be followed when a candidate who: (1) was previously enrolled in a Higher Degree by Research (HDR) at JCU; and (2) is eligible for readmission, wishes to apply for readmission to the degree in which they were previously enrolled with the same or similar thesis topic.
Scope
This Procedure applies to former JCU HDR candidates who:
- Withdrew from their enrolment in a research degree after successfully completing their Confirmation of Candidature; or
- Had their candidature discontinued at least one year prior to their application for readmission; or
- Wish to apply for readmission to the degree in which they were previously enrolled with the same or similar thesis topic.
Former HDR candidates whose candidature was not confirmed or who wish to enrol in a new degree or in their former degree with a different thesis topic must submit a new application for HDR candidature in accordance with the HDR Application and Enrolment Procedures [1,2] as specified in the HDR Requirements [3].
Definitions
Terms mentioned in this document and not defined here are defined in the Glossary of Terms for Policies in the Student and Teaching and Course Management chapters of the University Policy Library [4] and in the HDR Requirements [3].
Procedure
Timing of the Procedure
A former JCU HDR candidate whose candidature was confirmed and who withdrew from their enrolment may apply for readmission to the degree in which they were previously enrolled with the same or similar thesis topic at any time within five years from their withdrawal date.
A former JCU HDR candidate whose candidature was confirmed but was subsequently discontinued may apply for readmission to the degree in which they were previously enrolled with the same or similar thesis topic at least one year and not more than five years from the date on which their enrolment was discontinued.
Process for Undertaking the Procedure
1. The former JCU HDR candidate must approach their proposed Advisory Panel via the proposed Primary Advisor to seek their in-principle written approval for readmission to the research degree in which the candidate was previously enrolled with the same or similar thesis topic.
2. If approval is granted in principle, the former JCU HDR candidate must approach the Head of the Enrolling Organisational Unit (or nominee) with which the proposed Primary Advisor is affiliated to seek their in-principle written approval for readmission to the degree in which the candidate was previously enrolled with the same or similar thesis topic.
3. If either of the above mentioned in-principle approvals is not granted, the former JCU HDR candidate may approach the Dean, Graduate Research Studies for advice as to the appropriate steps to be taken, or let the matter lapse.
4. If the above mentioned in-principle approvals are granted, the former JCU HDR candidate should discuss preparation for the evaluation outlined in Clause 5 below and contact the Head of the proposed Enrolling Organisational Unit (or nominee). The Head of the proposed Enrolling Organisational Unit (or nominee) must appoint an interim Candidature Committee to evaluate the status of the former candidature as outlined in Clause 5 below.
5. The interim Candidature Committee must:
- Review the status of the current drafts of materials that the candidate has prepared for inclusion in the thesis with particular attention to their currency and scope;
- Evaluate an oral presentation by the candidate on their research findings. The oral presentation must be delivered in person or by video-conference and viewed by all members of the interim Candidature Committee. Other persons should be encouraged to attend unless such an arrangement is precluded by a confidentiality agreement with industry partner(s). The oral presentation should be no longer than 30 minutes and include question and answer time, and should provide a synthesis of the research findings (if applicable).
- Review the candidate’s draft Candidature Management Plan;
- Check that the candidate has completed a Professional Development Audit and Plan [5] (found in COC-FORM-02) and that the document is appropriate for the candidate’s degree requirements and career aspirations;
- Ensure that the resources required for the successful completion of the thesis are available; and
- Ensure that the checks required at this stage of the candidature process have been conducted and that the candidate has met all associated requirements by completing a Milestone Report appropriate to the stage of candidature (i.e. Mid-Candidature Review Milestone [6] or Pre-Completion Evaluation Milestone [7]);
Evaluation of the Procedure
The Candidature Committee must collectively finalise their written evaluation of each of the items submitted by the candidate listed in Clause 5 and any associated recommendations. The Candidature Committee should frame their feedback on the research using the proformas associated with the appropriate stage of candidature (Mid-Candidature Review Milestone [6] or Pre-completion Milestone [7]) and include additional material as appropriate.
Feedback and any recommendations to the former HDR candidate must be discussed with the former HDR candidate (in person or by telecommunication) by the Chair of the Interim Candidature Committee.
Outcome of Procedure
The Interim Candidature Committee must recommend one of the following to the Dean, Graduate Research Studies through its Chair:
- That the outcome of the application for readmission is satisfactory and the candidate be readmitted to the degree;
- That the outcome of the application for readmission is satisfactory and the candidate be readmitted to the degree and placed Under Review for a specified period; or
- That the outcome of the application for readmission is unsatisfactory and that the candidate not be readmitted to the degree.
Copies of the written feedback to the candidate, including the Mid-Candidature Review Milestone or Pre-Completion Evaluation Milestone form and the Candidature Management Plan should be lodged with the Graduate Research School.
The Graduate Research School will then invite the former JCU HDR candidate to formally apply for candidature in accordance with the HDR application and enrolment procedures [1,2].
Related policy instruments
Schedules/Appendices
Related Documents and Legislation
[5] COC-Proposal Template - Appendix 1: Professional Development Skills Audit & Plan
[6] MCR-FORM-01 HDR Mid-Candidature Review Milestone Form
[7] PCE-FORM-01 HDR Pre-completion Evaluation Milestone Form
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | Research Education |
Policy Sponsor | Deputy Vice Chancellor, Research |
Approval Authority | Deputy Vice Chancellor, Research |
Date for next Major Review |
Revision History
Version | Approval date | Implementation date | Details | Author |
Keywords | |
Contact person | Dean, Graduate Research |