How to apply – Short Study Programs
Students in degrees with free elective options are able to complete an elective overseas with one of JCU’s third-party providers. Electives can be completed during the university break and are an excellent option for students who want to complete an international experience in a shorter timeframe.
To participate in an International Short Study Program, you will be required to follow the instructions below:
Before commencing an application, you will need to determine if you meet the eligibility criteria for an international short study program. The key eligibility criteria requires you to have:
- a GPA of 4.50 or higher,
- completed 24 credit points (1 EFTSL) of study within your current course of admission, and
- a free elective line available in your course structure.
Additionally, third year Bachelor of Medicine, Bachelor of Surgery students are eligible to participate if an elective has not been completed as part of MD3000 and placement dates will not interfere.
Log into the Global Experience Portal and review the brochures of potential programs offered by our third-party providers.
When thinking about which program will have the best experience for you overall, you should consider:
- areas of available study
- associated costs, such as flights, visas, program costs, etc.
- program dates
- location and potential activities
Identify the program that meets these criteria.
Once you have identified the program you want to participate in, go to the brochure for that program in the Global Experience Portal. If this program is accepting applications, you will see an Apply Now button.
Short study programs are offered in January and July during the standard university breaks. The key application date for short study applications are:
- January: August 1st – September 30th
- July: February 1st – March 30th
Once you have commenced your application, you will have entered the Pre-Decision phase of the application process. You must complete all elements of your application before the deadline or your application may be rejected.
In the Pre-Decision phase, in addition to providing general information, you will need to specify which unit you would like to study in the program by completing an Outbound Cross-Institutional Form.
Your Pre-Decision phase is considered complete when all modules have been submitted and your Outbound Cross Institutional Form has been completed successfully.
Your application is not immediately approved once all Pre-Decision modules have been completed. Your application is only approved once your Outbound Cross Institutional Form has been signed off by your Course Coordinator.
The Global Experience team will contact the Course coordinator to assess and provide consent. Please be aware that this can take up to 20 university working days for an outcome.
Once you have approval from the Course Coordinator, the Global Experience team will grant you permission to apply for the program directly via the third-party provider.
Do not apply for the program without JCU’s approval or you will not be permitted to participate.
Once your application has been accepted by the Host University, you will move to the Post-Decision phase of your application. The first step of this process is to complete the Commit to the program module. By completing this module, you are agreeing to participate in this short study program.
You may be required to submit additional documentation to the third-party provider between receiving confirmation and participating in the program.
Ensure you have submitted all application elements to the provider by their application deadline. If you miss this deadline, your application will be rejected.
Once you have received confirmation of your participation in the program, you will be required to upload a Letter of Acceptance (or screenshot of email confirmation) to the Global Experience Portal via the Upload Proof of Acceptance module.
You will then be permitted to continue your Post-Decision application.
Before your departure, you will need to complete all of the modules listed in your Post-Decision module.
These modules will include:
- Submitting your flight and travel details for the program
- Applying for funding assistance.
- Reviewing and consenting to terms and conditions
- Completing pre-departure training via a LearnJCU organisation
In addition to the above, you will need to attend a mandatory pre-departure training session which will be held at least two months prior to the program period. This session will also cover instructions on how to complete and follow JCU's risk assessment process.
You will need to complete a Risk Assessment, Field Trip Module and Critical Incident Plan prior to your departure, which will need to be approved by JCU's Chief of Staff. If any of your risk documentation is not approved, your participation in the program will be cancelled.
Once all the above steps have been followed, you will then depart for your short study program.
While overseas, the Global Experience team will conduct a check in via your JCU email which you are required to respond to.
You are encouraged to upload any photos or videos of your experience to our Dropbox so we can see what you have been up to.
Once you have completed your program, you will need to email Global Experience to confirm your return to Australia. To receive credit for your program, your transcript from the program must be provided to the JCU Enrolments team.
- If your transcript was provided to you, please send a copy to Global Experience and Enrolments
- If your transcript was provided to Global Experience, it will be forwarded on to you and Enrolments (physical copies will be kept on campus for you to collect)
If you are continuing your degree at JCU after your experience, the Global Experience team will arrange a debrief session to discuss your experience and acquire feedback.
Schedule an appointment for assistance
If at any point you require further assistance with your application, you can reschedule an appointment with a Global Experience Advisor who can assist with the process.