Graduation What do I need to do to graduate?

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What do I need to do to graduate?

What do I need to do to graduate?

In anticipation that you pass all required subjects, and are eligible to graduate, you will be allocated to a graduation ceremony. You will receive an allocation email when you are enrolled in your final subjects of your course, and the Enrolment Team have reviewed your record. Don’t worry if your friends have received an email but you haven’t. Your record may still be under review.

You can find a list of JCU ceremony locations, dates and venues via the Ceremonies webpage. Please note: you are only eligible to attend a ceremony for your College or Division

Important Information

You must pass the requirements of your course before you can graduate. If you completed your course before 12 December 2020 your award will have been conferred at Council on the 18 December 2020.

If you pass the requirements of your course after the 18 December 2020,  your award may be conferred at your Graduation ceremony.

Confirm your attendance or opt out of the ceremony

You can only confirm your attendance via eStudent.

Once you have been advised that Registration is open:

  • Log-in to eStudent using your JCU username and password.
  • Select My Results and Graduation at the top of the page then Graduation Details at the left-hand side of the page.
  • If you have been allocated to a ceremony, the ceremony details will appear towards the bottom of the page.
  • Select View next to the ceremony details.
  • Under Ceremony Details, hit the drop-down menu and select Ceremony – Attending or Ceremony – Not Attending.
  • You can change your selection up to the due date as advised in your allocation email.
  • If you are unable to, or do not wish to attend the ceremony, your award will still be conferred and your documents will be posted to your graduation address.

If you do not respond or update your attendance preference, you will not be registered to take part in the ceremony on the day.

Documents issued

Students graduating from an award course at James Cook University (JCU) will be provided with a digital copy of their Testamur and Australian Higher Education Graduation Statement (AHEGS) within a week of their conferral date. These documents can be accessed and shared via My eQuals.

Students will receive a hard copy of their Testamur that will either be posted using their postal address after the conferral date  At this time postal service can take up to 6 weeks, so please wait until after this time before following up on documents.

Clear Sanctions

  • You will be prevented from graduating if you have a financial sanction. You can check whether you have a sanction through eStudent. Log-in to eStudent and select the My details tab at the top of the page, followed by Sanctions from the left hand menu. If you have a sanction, the sanction description, the reason for the sanction and the effective date will be visible.
  • If you have a sanction due to unpaid tuition or SSA fees, you can make payment online through eStudent under My Finances. Alternatively, you can make payment in person at the Student Centre.
  • If you have a Library debt, payment can be made in person at the Library or by phone.
  • It can take up to three business days for payment to be received. Once payment is received, your sanction will be lifted. Your sanction must be paid by the date of conferral.

Update your details

  • Formal Name: We recommend that you check your Formal Name details through My Details > My Personal Details in eStudent. The formal name listed will be the name presented on your graduation documents. If you have changed your formal name since enrolling and/or wish to update your name, you will need to complete the Change of Personal Details Form. Changes must be made by the due date as advised in your allocation email.
  • Phonetic Name: If you are attending a graduation ceremony, please submit a phonetic name to be used at the graduation ceremony. This will ensure your formal name is pronounced correctly. You can add or edit your phonetic name through eStudent under My Results and Graduation, followed by Graduation Details on the left-hand side of the page. Select Modify my Phonetic Name, add or edit your phonetic name and select Save. For example, Sean Rhys Beauchamp can be phonetically written as Shorn Reese Bee-chum.
  • Postal Address: All graduating students must have a postal address listed in eStudent so that we can send your documents.