College of Medicine and Dentistry Get Involved Volunteers for Medicine Selection Panels

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Volunteers for Medicine Selection Panels

Help select Queensland's future health workforce, by selecting our future doctors

James Cook University (JCU) College of Medicine and Dentistry is seeking clinicians, members of the public, Aboriginal and/or Torres Strait Islander community members, and JCU staff/adjuncts to be part of a medical student selection panel for JCU's Bachelor of Medicine, Bachelor of Surgery (MBBS) course.

Regional, rural and remote communities suffer from poorer health outcomes than their metropolitan counterparts, and have less access to healthcare.  The need in these communities for high quality, affordable healthcare as close to home as possible requires a broadly skilled medical workforce that is prepared to live in and serve those communities.

JCU is Australia’s most successful university in producing medical graduates who go on to serve regional and rural communities.  This success is in part due to JCU’s unique approach to selecting students for the Bachelor of Medicine and Bachelor of Surgery. JCU recruits students who are from regional, rural and Indigenous communities or have an interest in ‘going rural’. The program is regionally based, focuses on priority community needs and collaborative partnerships.

Selection into our program is based on a written application, consideration of the applicant’s Year 12 score or results from further study, and an interview. This process ensures we are selecting the right applicants who are more likely to work in the communities that need them most.

As part of the interview process, we invite applicants from across Australia and New Zealand to Townsville for an interview online via Zoom with a three-person panel consisting of clinicians, community members and JCU staff/adjuncts. JCU also provides a selection pathway for Aboriginal and Torres Strait Islander applicants which consist of an interview panel of Aboriginal and Torres Strait Islander members.

Find out below how you can help by volunteering as an interviewer.

Volunteers are required to:

  1. Attend training – a mixture of online modules (that will be emailed) and a drop in session via Zoom
  2. Work on a panel with two other interviewers
  3. Refer to a manual to help assess the applicant

Interviews will be held from 30 November – 9 December 2021 and on 4 and 5 January 2022, with interviewer training held in September 2021.

JCU provides a selection pathway for Aboriginal and Torres Strait Islander applicants which consist of an interview panel of Aboriginal and Torres Strait Islander members.  These interviews will take place on 1 and 7 December 2021, with interviewer training held in November.

Interested volunteers will be placed on panels according to their select availability.  Allocated panel dates will be sent by email.

Selecting Interview Dates

Please let us know of any dates you are available.  We try to share the load, so will not usually allocate you to all of the dates you identify.

If there are occasions when you would like to be on our back up register if someone is unable to attend, this would also be appreciated.

Interview Day

Please call 47 815025 if you are unable to attend your interview for any reason.  It is very difficult to find replacement interviewers so providing as much notice as possible is appreciated.

There are 2 interview sessions – AM and PM.

The AM session starts at 8am.  The PM session starts at 1pm.

All times are AEST Qld times (please note – Queensland does not have daylight savings). 

When you dial into Zoom you will go into a waiting room.  Please be patient, when a large number of people arrive at once it can take a little while for us to bring everyone in.  The interview briefing will commence at the start time.  Following this briefing, all interviewers will be placed into a breakout room with their fellow interviewers, where they will be given the Zoom link to join your interview room.  We will have 12 interviews running simultaneously.

You will be placed on a panel of 3, which usually consist of a medical doctor, academic and community person.  One person will be allocated as Chair for the panel.  When you arrive at the interview room, you will again be in a waiting room, and will be brought into the interview room by your Zoom master.  The Zoom master is there to provide support throughout the interview, and manage the technical aspects of zoom e.g. sharing the screen, bringing the applicant in and out of the interview room and recording the final score sheet on your behalf, to enable you to focus on the interview.

All Zoom Masters are located in the same computer lab with the Academic Lead of Selection, and a team of technical support, meaning that any issues can be identified quickly, and support is close at hand.

Chairperson

You may be chosen to be the Chairperson for one or more of your sessions if you have allocated in your profile that you are happy to Chair.  This information will be included in your scheduled panel email in late October.  Unfortunately, sometimes the Chairperson has to be changed at short notice due to Interviewers pulling out.  We will do our best to notify you if this occurs.  If you do not feel comfortable being the chair, please let us know.

The interview times for the AM session are:

8:40am, 9:20am, 10:20am, 11:00am, 11:40am

A short break is scheduled after the 9:20am interview if your panel are running on time.

The interview times for the PM session are:

1:40pm, 2:20pm, 3:20pm, 4:00pm

A short break is scheduled after the 2:20pm interview if your panel are running on time.

If you are interviewing for both AM and PM session’s we ask that after the AM session, you dial back in using your original Zoom link. If you have not had time to have a break, let us know.  As you will have heard the briefing session in the morning, you can use that time to have a break.  We have increased the break time between sessions to try to ensure that anyone in this situation has a reasonable gap between sessions. 

IT HOTLINE – We have hotline set up for any technical difficulties on the day.  Please call – 07 47 814937 and an IT specialist will assist you.

Interview Documentation

All material required to be a part of the interview panel will be emailed or posted to you prior to your interview sessions depending on the option you chose in your profile.  Emailed documents will be password protected and an email sent separately with passwords.

Once all the interviews are completed please email your notes or completed rubrics back to med.interviewers@jcu.edu.au and delete any files or destroy any printed copies.

If you have chosen to have the documents mailed to you.  Please place all information into the return pre-paid envelope provided and post back.

Thank you once again for your valuable time and effort in supporting the selection of medical students at JCU.

Reminder SMS
We cannot start the interviews on any given day if an interviewer does not attend.  An SMS reminder will be sent to the mobile number provided approximately 24 – 48 hours prior to your scheduled sessions. If at this time you realise you are not available for your scheduled session we request you advise us immediately by telephone 07 4781 5025.

Training will be a number of self-paced online modules, and a live drop in session via Zoom, the link for which, will be emailed for you.

The Training Program will consist of:

  • An overview of the curriculum
  • Aims of the interview process, policies and technical issues
  • Detailed selection process – manual, marking rubric
  • Observing an interview
  • The interview moderation process
  • Using the Zoom platform

Refresher training

·      Experienced interviewers will be provided with access to a short refresher training module, and will need to select the “Refresher Training date” on the Training calendar even though you won’t need to attend a live session. Details for the video will be emailed to you.

Testing of Zoom/technological capabilities

·      You will be asked to join a meeting with one of the College’s Medical technician’s to test your Zoom connectivity and to ensure your any technical deficiencies are eliminated prior to the interview days.  Specific dates and times will be emailed to you.  We ask that you perform this test from the location you will be using on the days of the interviews, with the same equipment you will be using.

  • October 3 2021 – last date for selecting the days and times you are available for interviews.
  • October 3 2021– last date for attending and completing training.
  • October - panels will be constructed.  The construction of the interview panels is quite complicated and finding a replacement panel member is not a simple matter.  Please email med.interviewers@jcu.edu.au or call 47 815025 ASAP if circumstances change and you are no longer available for you selected days.
  • Late October - Your confirmed interview times/dates will be emailed.  Please note that interviews scheduled for January are likely to change.  We will endeavor to notify you ASAP if changes are required.
  • If you are available to fill in for interviews at short notice please email med.interviewers@jcu.edu.au and let us know.
  • The day before the Interview you will be emailed a Zoom link.  This is the link you will use to dial in with.

    New volunteers register here to create a profile and select your availability.

    Register here if you are an Aboriginal and/or Torres Strait Islander wanting to participate on the interview panel for Aboriginal and Torres Strait Islander applicants.

    Experienced volunteers register here and use your login details from previous years.  If you have forgotten your password, please click on Forgot Password to reset.

For further information, please contact us:

Medical Selections
Phone 07 4781 5025
Email med.interviewers@jcu.edu.au