College of Medicine and Dentistry Get Involved Volunteers for Medicine Selection Panels

Apply now

Volunteers for Medicine Selection Panels

Help select Queensland's future health workforce, by selecting our future doctors

James Cook University (JCU) College of Medicine and Dentistry is seeking clinicians, members of the public, Aboriginal and/or Torres Strait Islander community members, and JCU staff/adjuncts to be part of a medical student selection panel for JCU's Bachelor of Medicine, Bachelor of Surgery (MBBS) course.

Regional, rural and remote communities suffer from poorer health outcomes than their metropolitan counterparts, and have less access to healthcare.  The need in these communities for high quality, affordable healthcare as close to home as possible, requires a broadly-skilled medical workforce that is prepared to live in and serve those communities.

JCU is Australia’s most successful university in producing medical graduates who go on to serve regional and rural communities.  This success is in part due to JCU’s unique approach to selecting students for the Bachelor of Medicine and Bachelor of Surgery. JCU recruits students who are from regional, rural and Indigenous communities or have an interest in ‘going rural’. The program is regionally-based, focuses on priority community needs and collaborative partnerships.

Selection into our program is based on a written application, consideration of the applicant’s year 12 score or results from further study, and an interview. This process ensures we are selecting the right applicants who are more likely to work in the communities that need them most.

As part of the interview process, we invite applicants from across Australia and New Zealand to Townsville for a face-to-face interview with a three-person panel consisting of clinicians, community members and JCU staff/adjuncts. JCU also provides a selection pathway for Aboriginal and Torres Strait Islander applicants which consist of an interview panel of Aboriginal and Torres Strait Islander members.

Find out below how you can help by volunteering as an interviewer.

Volunteers are required to:

  1. Attend 4 training session in total, 3 pre-recorded videos and 1 zoom session
  2. Work on a panel with two other interviewers
  3. Refer to manual to help assess the applicant

Existing interviewers are required to watch a short refresher video.  A link to this video will be sent via email 2 weeks prior.

Interviews will be held from 1-10 December 2020 and on 4 & 5 January 2021, with interviewer training held in September 2020.

JCU provides a selection pathway for Aboriginal and Torres Strait Islander applicants which consist of an interview panel of Aboriginal and Torres Strait Islander members. These interviews will take place on 2 and 8 December 2020, with interviewer training held in November.

Interested volunteers will be placed on panels according to their select availability. Allocated panel dates will be sent by email.

All interviewers are required to agree to the Interviewer Confidentiality Statement. After reading this agreement, if you feel you may have a conflict in participating, please contact us directly on med.interviewers@jcu.edu.au.

In order to be placed on an interview panel, you must complete a training session which are being held on the following dates:

Method

Date

Time

Type of training

Video

Link to video will be sent  2 weeks prior to your New Interviewer training

Prior to your booked New Interviewer training via Zoom

New Interviewer online training Module 1

Video

Link to video will be sent 2 weeks prior to your New Interviewer training

Prior to your booked New Interviewer training via Zoom

New Interviewer online training Module 2

Video

Link to video will be sent 2 weeks prior to your New Interviewer training

Prior to your booked New Interviewer training via Zoom

New Interviewer online training Module 3

Zoom

8/9/20

9am

New Interviewer training

Zoom

8/9/20

12noon

New Interviewer training

Zoom

8/9/20

5.30pm

New Interviewer training

Zoom

17/9/20

9am

New Interviewer training

Zoom

17/9/20

1pm

New Interviewer training

Zoom

17/9/20

6pm

New Interviewer training

Zoom

21/9/20

12 noon

New Interviewer training

Zoom

23/9/20

10 am

New Interviewer training

Zoom

23/9/20

1 pm

New Interviewer training

Zoom

23/9/20

5.30pm

New Interviewer training

Video

25/9/20

At your Leisure prior to 30 September 2020

Refresher Interviewer training online video

Aboriginal and Torres Strait Islander training sessions:
- To be advised

What kind of commitment do I have to give as an interviewer?

The bulk of our interviews are held over an eight day period from 1 - 10  December 2020 as well as 4 & 5 January 2021.

Two interview sessions take place each day, interviewing 5 applicants per session.

  1. Morning sessions between 8:00am and 12:00pm and
  2. Afternoon session between 1:00pm and 5:00pm.

You can select to be placed on interview panels either for the morning, afternoon or all day interview sessions.  There is overlap from 12.00 to 1.00pm in order to give interviewers doing an all-day session a break.

This year, due to covid-19, interviews will be conducted online via zoom. This will be a challenging event to co-ordinate, we appreciate your patience as we adapt our process to accommodate these circumstances.

In order to be able to participate this year you will need the following:

  • A computer, laptop, Ipad, etc.
  • An internet connection – broadband wired or wireless (3G or 4G/LTE)
  • A webcam or HD webcam - built-in or USB plug-in
  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
  • A quiet private room where you won't be interrupted

Greater detail about system requirements can be found here.

If you participate on the Aboriginal and Torres Strait Islander applicant interviews then these interviews are scheduled over two days, on 2 and 8 December 2020.

Refresher training
As all interviews will be conducted through Zoom, we will be conducting training in the use of zoom to ensure all interviewers are competent and comfortable with using Zoom.  We want interviewers to function at their best and enjoy the experience.  We are also asking all experienced interviewers to sign up for a refresher training session to accommodate the changing circumstances.  The training session for ongoing interviewers will be an online module, which you can complete in your own time, though for database purposes, we do need you to book into the refresher training on the 25 September 2020.

For those who are competent in using Zoom, we ask that you also attend a zoom training session (on a date to be advised) to ensure that the experience for the Applicant is consistent.  We are endeavouring to have at least one person on each panel who is proficient with Zoom, and we will have a support team available to provide assistance on the interview days.

Nominate your availability
If you are a returning interviewer, you can login to the Interviewer Database and nominate your availability during the dates indicated.

During the 2020 selection period for the 2021 intake, we will be conducting interviews from 1 to 10 December 2020, and on 4 & 5 January 2021.

Interview Session Times
Two interview sessions take place each day, interviewing 5 applicants per session.

  1. Morning sessions between 8:00am and 12:00pm and
  2. Afternoon session between 1:00pm and 5:00pm.

You can select to be placed on interview panels either for the morning, afternoon or all day interview sessions.  There is overlap from 12.00 to 1.00pm in order to give interviewers doing an all-day session a break.

This year, due to covid-19, interviews will be conducted online via zoom. This will be a challenging event to co-ordinate, we appreciate your patience as we adapt our process to accommodate these circumstances.

In order to be able to participate this year you will need the following:

  • A computer, laptop, Ipad, etc.
  • An internet connection – broadband wired or wireless (3G or 4G/LTE)
  • A webcam or HD webcam - built-in or USB plug-in
  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
  • A quiet private room where you won't be interrupted

Greater detail about system requirements can be found here.

Other important information
We very much appreciate the support of volunteers and realise that this task could not be undertaken without you. To assist with placing interviewers on panels, please select the dates you are able to be placed on an interview panel and add them to your calendar. Between 30 and 33 interviewers are needed for each session, morning and afternoon (60-66 for the day) for the nine day interview panel.

The construction of the interview panels is quite complicated and finding a replacement for a panel member is not a simple matter.  Panelling is done automatically within the database following many different rules, trying to ensure that we have the correct mix of interviewers on each panel. If something urgent arises that would prevent your participation on these days, please contact us immediately on 07 4781 5025.

Reminder SMS
We cannot start the interviews on any given day if an interviewer does not attend.  An SMS reminder will be sent to the mobile number provided approximately 24 – 48 hours prior to your scheduled sessions.

If at this time you realise you are not available for your scheduled session we request you advise us immediately by telephone 07 4781 5025.

New volunteers register here to create a profile and select your availability.

Register here if you are an Aboriginal and/or Torres Strait Islander wanting to participate on the interview panel for Aboriginal and Torres Strait Islander applicants.

Experienced volunteers register here and use your login details from previous years.  If you have forgotten your password, please click on Forgot Password to reset.

For further information, please contact us:

Medical Selections
Phone 07 4781 5025
Email med.interviewers@jcu.edu.au