COVID-19 Advice for the JCU Community - Last updated: 24 September 2021, 8am (AEST)

Internal Room Bookings

COVID-19 Contact Tracing

From the 19th July 2021, the University will be applying a ‘Check In Qld QR Code’ to all meeting rooms and teaching spaces across all campuses.

Staff and students will be required to download the ‘Check In Qld App’ and check-in to all locations that display the ‘Check In Qld QR Code’.

For more information about the ‘Check In Qld App’, visit the Queensland Government website via the following link:

Queensland Government Check In App

Staff booking a room will be considered the host of that booking.

The host will be required to ensure all attendees have checked in via the ‘Check In Qld App’. All people should continue to observe physical distancing to the extent possible, regular washing of hands and avoiding handshaking.

If staff are booking a room on behalf of another staff member, please advise the JCU Timetable Team the host name and contact details for that booking. Not all meeting rooms contain cleaning products so staff may choose to bring their own. Meeting rooms will be cleaned in accordance with the normal cleaning routine. Cleaning of small local administrative rooms such as break out rooms will be the responsibility of that unit.

Internal Room Bookings (Staff)

JCU Staff should refer to the Room Booking Guide and Room Booking Principles for all non-teaching ad hoc bookings of meeting rooms and common teaching rooms.

Prior to making a room booking, please review the Live Timetable and the Bookable Locations TP2 for room availability.

Staff are able to view bookable locations via the JCU Room Viewer tool.

All teaching activities must be timetabled through JCU Timetable Representatives via your Academic Services Teams.

Internal Room Bookings (Students)

Students who wish to book a bookable location on one of JCU Campus's, need to do so through their Colleges or through the JCU Student Association if they're affiliated. Room booking requests for students are not to be sent directly to the JCU Timetable Team for action.

Room Booking Guide

Room Booking Guide

Room Booking Principles

  • All active video conference locations are available for booking by request in the WRB, as per Department details in the location description.
  • All active non video conference meeting rooms are available for immediate booking in the WRB, as per Department details in the location description.
  • All active teaching locations are available for booking by request in the WRB.
  • Dual purpose locations i.e. classrooms/meeting rooms have been classified to their primary purpose.

All teaching rooms (with the exception of some specialised labs) can be requested through the 2021 WRB after the relevant Teaching Period Timetable has been published, refer to the following publication dates:

  • Teaching Period One Timetable (Study Periods 1, 3, 4, 5, 6, 7, 81, 82, 83 & 84 and Trimesters 1 & 2) will be published annually in November the year prior
  • Teaching Period Two Timetable (Study Periods 2, 8, 9, 10, 11, 85 & 86 and Trimester 3) will be published annually in June

If your booking request for a teaching room falls on a date where the Teaching Period Timetable is yet to be published, your booking will be cancelled and you will be required to submit your booking request after the relevant Teaching Period Timetable has been published.

If your booking request is for an important or large event, please contact the JCU Timetable Team by emailing roombookings@jcu.edu.au.

Important Note: a VPN connection is required if you wish to access Web Room Booker when working off-campus

Bookable Locations Key

Bookable Locations Key

About Central Plaza

Central Plaza is an open public space that will connect The Science Place, the future Townsville Innovation Complex, and other areas of the campus.

The Plaza is the centrepiece of a network of public spaces reshaping the Bebegu Yumba Campus.

The Plaza features a distinctive curved roof design that appears to change shape when viewed from different perspectives, with the underside of the canopy featuring a giant artwork.

Booking Central Plaza

Below are links to Central Plaza Information Sheet, BBQ Care and Maintenance fact sheet and information about the design concept from Megan Cope.

Central Plaza Information Sheet

Central Plaza BBQ Care and Maintenance Fact Sheet

Central Plaza Design – Megan Cope

Students who wish to book a bookable location on one of JCU Campus's, need to do so through their Colleges or through the JCU Student Association if they're affiliated. Room booking requests for students are not to be sent directly to the JCU Timetable Team for action.

If you have any problems or require further assistance, please email timetable@jcu.edu.au.

For any Timetable queries, please contact your College Academic Services Team.

For any Video Conferencing enquiries, please contact videoconferencing@jcu.edu.au.