Internal Room Bookings

COVID-19 Staff Tracing

To ensure the University is adhering to the Queensland Health and Australian Government social distancing guidelines, room capacities have been adjusted.

Staff booking a room will be considered the host of that booking. They will be required to maintain an attendance register and be responsible for ensuring adherence to current social distancing requirements. If staff are booking a room on behalf of someone else, please advise the JCU Timetable Team the host name and contact details for that booking. Not all meeting rooms contain cleaning products so staff may choose to bring their own. Meeting rooms will be cleaned in accordance with the normal cleaning routine.

COVID-19 Reduced Location Capacity Adjustments

To ensure the University is adhering to Government social distancing guidelines, room capacities have been adjusted as endorsed by the University Executive. Please refer to the Bookable Locations TP1 (4th January to 18th July 2021) and Bookable Locations TP2 (19th July to 2nd January 2022) when booking a room to ensure it can hold the expected number of attendees.

Internal Room Bookings (Staff)

JCU Staff should refer to the Room Booking Guide and Room Booking Principles for all non-teaching ad hoc bookings of meeting rooms and common teaching rooms.

Prior to making a room booking, please review the Live Timetable and the Bookable Locations TP1 and Bookable Locations TP2 for room availability.  Please note, you will need to view locations with the # for TP1 and without the # for TP2 when checking availability on the Live Timetable.

All teaching activities must be timetabled through College Timetable Representatives located in the Academic Services Teams.

Room Booking Guide

Room Booking Principles

  • All active video conference locations are available for booking by request in the WRB, as per Department details in the location description.
  • All active non video conference meeting rooms are available for immediate booking in the WRB, as per Department details in the location description.
  • All active teaching locations are available for booking by request in the WRB.
  • Dual purpose locations i.e. classrooms/meeting rooms have been classified to their primary purpose.
  • All teaching rooms (with the exception of some specialised labs) can be requested through the 2021 WRB after the relevant Teaching Period Timetable has been published, refer to the following publication dates:

  • Teaching Period One Timetable (Study Periods 1, 3, 4, 5, 6, 7, 81, 82, 83 & 84 and Trimesters 1 & 2) will be published annually in November the year prior
  • Teaching Period Two Timetable (Study Periods 2, 8, 9, 10, 11, 85 & 86 and Trimester 3) will be published annually in June
  • If your booking request for a teaching room falls on a date where the Teaching Period Timetable is yet to be published, your booking will be cancelled and you will be required to submit your booking request after the relevant Teaching Period Timetable has been published.

    If your booking request is for an important or large event, please contact the JCU Timetable Team by emailing roombookings@jcu.edu.au.

    Important Note: a VPN connection is required if you wish to access the Timetable system when working off-campus

Bookable Locations Key

All teaching rooms (with the exception of some specialised labs) can be requested through the 2021 WRB after the relevant Teaching Period Timetable has been published, refer to the following publication dates:

  • Teaching Period One Timetable (Study Periods 1, 3, 4, 5, 6, 7, 81, 82, 83 & 84 and Trimesters 1 & 2) will be published annually in November the year prior
  • Teaching Period Two Timetable (Study Periods 2, 8, 9, 10, 11, 85 & 86 and Trimester 3) will be published annually in June

If your booking request for a teaching room falls on a date where the Teaching Period Timetable is yet to be published, your booking will be cancelled and you will be required to submit your booking request after the relevant Teaching Period Timetable has been published.

If your booking request is for an important or large event, please contact the JCU Timetable Team by emailing roombookings@jcu.edu.au.

Staff can view meeting and teaching room floor plans and photos through Move Management.

Important Note: a VPN connection is required if you wish to access the Timetable system when working off-campus.

Internal Room Bookings (Students)

Students who wish to book a bookable location on one of JCU Campus's, need to do so through their Colleges or through the JCU Student Association if they're affiliated. Room booking requests for students are not to be sent directly to the JCU Timetable Team for action.

Students who wish to book a bookable location on one of JCU Campus's, need to do so through their Colleges or through the JCU Student Association if they're affiliated. Room booking requests for students are not to be sent directly to the JCU Timetable Team for action.

If you have any problems or require further assistance, please email timetable@jcu.edu.au.

For any Timetable queries, please contact your College Academic Services Team.

For any Video Conferencing enquiries, please contact videoconferencing@jcu.edu.au.