Queensland Health Pre-Placement Requirements
All students must complete orientation before commencing a placement within a Queensland Health facility.
You MUST complete/provide evidence of the following before the commencement of your placement:
- Queensland Health iLearn Modules
- Queensland Health Student Deed Poll
- Queensland Health Student Orientation Checklist
and any other training and documentation relevant to your discipline or specific placement.
Students undertaking placements with Queensland Health (QH) must complete the relevant Core Mandatory Training modules through iLearn before commencing their placement.
Training requirements are based on the Queensland Health Mandatory Training HR G6 Policy and the Department of Health – Mandatory Training Requirements Standard.
Required training modules
Complete the following modules according to the frequency specified below.
Core Mandatory Training Modules | Frequency |
General Evacuation Instructions (GEI) including First-Response Evacuation Instructions (FREI) To locate the General Evacuation Instructions (GEI) and First-Response and Evacuation Instructions (FREI) type the relevant acronym into the search bar and click the magnifying glass. Either acronym will return the FREI module to complete. | Annually |
Annually | |
Annually | |
Once Only | |
Once Only | |
| Keeping Everyone Safe | Once Only |
Once Only |
Students are to use this link to access the iLearn modules.
How to access the training
- Open Queensland Health iLearn.
- Register here for an iLearn account
- Select the Core Mandatory Training tile.
- Complete all modules applicable to your placement and ensure your annual training is current.
- Retain your completion records as evidence, if required.
Important: Complete all applicable training before your Queensland Health placement commences. Outstanding placement preparation requirements may affect your eligibility to attend placement.
Help Centre If you experience difficulties accessing iLearn or completing a module, seek assistance before your placement start date.
The Queensland Health Deed Poll is a legal agreement between a student and Queensland Health. Students must complete it before commencing a placement at a Hospital and Health Service facility.
Submit the completed form to healthplacements@jcu.edu.au no earlier than six weeks before your placement commencement date.
Read and complete the Queensland Health Student Deed Poll.
Page 1
- Student section: Enter your name.
- HHS section: Enter the Hospital and Health Service (HHS) for your confirmed placement location. View the map of Queensland Health Hospital and Health Services to identify your placement location and corresponding HHS.
- Education Provider: James Cook University – ABN 46 253 211 955.
Page 8
- Your signature must be witnessed by a person aged 18 years or older.
- Enter all required signatures and dates, and complete every section.
- The signature date must be current and relevant to the placement period.
Download, complete and sign all eight pages of the Queensland Health Student Deed Poll. Email the completed form to healthplacements@jcu.edu.au. Retain a copy with your Student Orientation Checklist and in your professional placement portfolio or placement resources.
Download the Queensland Health Student Orientation Checklist.
Complete pages 1–3, including the certification and declaration on page 3. Keep a copy for your records and provide the completed checklist to JCU as instructed below.
Refer to the example of a correctly completed Student Orientation Checklist.
Complete every required field. For checks that do not apply to you, enter N/A where the form allows. By completing the checklist, you confirm that you have read and understood the Queensland Health placement requirements.
Legal checks
Record the issue date and expiry date of your National Police Certificate. For the purposes of this checklist, the expiry date is three years after the issue date.
For your Working with Children Check (Blue Card), record the expiry date shown on your card.
Complete the other legal checks only if they are required by legislation, your placement location or JCU. Otherwise, enter N/A where applicable.
Immunisation evidence and infection prevention
Use your JCU Health Record and Immunisation Form or your Australian Government Immunisation History Statement to complete this section.
Record the relevant vaccination dates. If immunity is confirmed by serology, enter the test date in the appropriate field and note this in the comments section, where required.
If respirator fit testing is required for your placement, record the test date, make or brand, model and size for both successfully fitted respirators. The fit test must have been completed within the previous 12 months.
Under Other vaccinations, record your influenza and COVID-19 vaccination details, if applicable.
Online learning and orientation modules
After completing all required iLearn modules, mark each applicable mandatory orientation item on the checklist as complete.
Compliance
Read each statement carefully and tick every box to confirm your understanding and agreement.
Certification and declaration
Complete all required fields, then sign and date the declaration.
Email your completed Student Orientation Checklist and module training certificates to healthplacements@jcu.edu.au so that JCU can record your completion.
Allied Health Students must complete Steps 1 and 2 according to the instructions on the website Clinical placement information for allied health students. When completed you then fill in the Records of Allied Health Student Training as evidence of completion.
Please send the completed Record of Allied Health Student Training form to healthplacements@jcu.edu.au and retain a copy for your placement portfolio.
This course has been designed for Medical Students to introduce Cerner's PowerChart application and ieMR (patient's Integrated electronic medical records). Students will be required to refresh this module annually.
Please access your Queensland Health iLearn account (see the Queensland Health placements tab for information on registering for iLearn if you do not already have an existing account).
Once you log in, use the Search for Courses option at the top of the page, and search for "eHealth ieMR Student Medical Officer Training".
Click on the course to bring up the course details, and then click on Launch Course to start.
Once the module is completed click on End of Course and into the Certificate section to print your ieMR Certificate. Please email this certificate to healthplacements@jcu.edu.au.
This training introduces nursing and midwifery students to Cerner PowerChart and Queensland Health’s integrated electronic medical record (ieMR). Complete the relevant module annually from the start of your program.
Sign in to your Queensland Health iLearn account. If you do not have an account, follow the registration instructions under the Queensland Health Placements tab.
After signing in, select Search for Courses, search for eHealth ieMR Nursing Student Training, open the course and select Launch Course.
Nursing students
Midwifery students
Student Midwife ieMR WBT module
Use the on-screen Table of Contents to complete: Introduction; Getting Started; Orientation & Navigation; Basic Admission; Obs & Sign Off; Documentation and Sign off Discharge; and Appendix 3: Specimen Collection. Follow the interactive instructions in each section.
When finished, open End of Course, enter your name and generate your certificate. Print or save it from the Certificate section. If it is not available there, check your iLearn Certificates page. See the certificate example.
Also watch the Managing Deterioration video.
After completing the module and video, email a copy of your relevant ieMR certificate to the Professional Experience Placement Unit and keep the original with your placement documents.
All JCU students undertaking a placement with Sunshine Coast Hospital and Health Service must complete and submit the additional pre-placement requirements outlined below.
Please read the information on the following website: Student Placement Hub | Queensland Health.
Additional pre-placement requirements
- Form B. Candidate Evidence for Vaccine Preventable Disease (VPD)
- Student Minimum Pre-Placement Requirements form [PDF 135.5 kB]
- Documents for your clinical placement | Queensland Health (including the Queensland Health Student Orientation Checklist and Student Deed Poll)
- Complete N95 mask fit testing before commencing placement.
Submit all additional Sunshine Coast Hospital and Health Service documents to both sc.student.hub@health.qld.gov.au and healthplacements@jcu.edu.au.
Retain copies of all pre-placement requirement documents for your professional portfolio. Bring all current pre-placement documents with you, as you may be required to demonstrate compliance on your first day of placement. These documents include your Police Check, Blue Card, JCU Health and Immunisation Form (including any serology reports), TB Risk Assessment Form, CPR certificate and all iLearn certificates.
Contact the Student Hub
For questions about student placements, email the Student Hub at SC.student.hub@health.qld.gov.au.
Torres and Cape Hospital and Health Service Placement Requirements
Important: These requirements apply only to students allocated a placement with Torres and Cape Hospital and Health Service (TCHHS).
If you are allocated a TCHHS placement, you will receive an email explaining how to complete the additional requirements.
Placements in Weipa or Cooktown:
Influenza vaccination – You must have a current influenza vaccination. Email evidence to healthplacements@jcu.edu.au.
NDIS worker screening – Obtain an NDIS/Queensland Disability Worker Screening Clearance. Give your Worker Screening Card details to the placement provider so they can link you to their organisation for the duration of your placement.
Nursing students will also be required to complete the TCHHS Student Orientation Self-Directed Learning Package. You will receive instructions via email for completing this package.
Attach all documents, including your influenza vaccination evidence and NDIS Worker screening card, to one email and send it to TCHHS-Nursing-SCP@health.qld.gov.au. Copy the Professional Experience Placement Unit into the email.
Townsville Hospital and Health Service (THHS) requires all students undertaking a placement at a THHS facility, including regional hospitals and community health centres, to complete Fire and Emergency Response Training.
If you are undertaking a placement at Townsville University Hospital, please complete the training for the Main Hospital Building (Ground Level and Levels 1, 2 and 3) and the Townsville Rehabilitation Unit (TRU). The certification is valid for 12 months only. If you are undertaking a placement at another THHS facility, please complete the training applicable to that facility.
THHS Fire and Emergency Response Training (You must use your JCU email address to create your account.)
If you require assistance with completing the training, please refer to the Fire and Emergency Response Training User Guide.
Please provide a copy of your certificate to the Professional Experience Placement Unit and retain a copy in your professional portfolio.
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Townsville University Hospital’s Infection Control team will administer Influenza and COVID19 vaccinations if students are attending placement within THHS.
This service supports a safe and healthy environment for students and patients during clinical placements and provides students with an opportunity to keep their immunisations up to date.
Students who wish to use this service can contact the team directly at THHS.ClinicalPlacements@health.qld.gov.au to arrange their vaccination.
If you would like any further information about Queensland Health pre-placement requirements you may wish to refer to these Queensland Health websites:
Prepare for your Queensland Health placement
Documents for your Queensland Health placement
Allied Health Professions’ Office of Queensland (AHPOQ) student training requirements