As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities. Please ensure you have read the guide to submitting PPRs.
Important update on the COVID-19 Vaccination Rollout
JCU is following the advice of the Queensland Government with respect to its response to the COVID-19 pandemic. JCU clinical staff and students who are required to attend placements in healthcare settings are eligible to receive vaccination under phase 1A (some staff) or 1B (remaining clinical staff and all health professional students on placement) of the COVID vaccine rollout. As a result, some students may have already commenced or completed, their vaccination. Information about the rollout is available here: Queensland COVID-19-Vaccine Rollout
JCU health students and staff should note the Special Broadcast (below) that was circulated to all Queensland Health staff on 8 April following the announcement by the Prime Minister that Australia has changed its position in relation to the AstraZeneca COVID-19 vaccine. The Federal government has secured further stock of the Pfizer vaccine and this will become more widely available over the next months. A helpful explanation about the decision making that led to the change regarding the AstraZeneca vaccine is available at https://burnet.edu.au/news/1406
Healthcare workers, including students undertaking clinical placements, are strongly encouraged to be vaccinated against COVID-19.
Students and staff should be aware that the COVID-19 pandemic is clearly an evolving situation, and information and advice will be updated.
Clinical ID cards are not the same as JCU Student ID cards. To get a Clinical ID, you must have first obtained a JCU Student ID.
During professional experience placement, you must wear your Clinical ID at all times, including placements at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
First-Year Students - After the census date, you will receive an email from the Professional Experience Placement Unit with instructions on how to order and collect your card. (Townsville Building 134 and Cairns A1). Cost $15
Clinical ID cards are valid for the duration of your enrolment. They must be returned to JCU on completion of your degree.
Lost or Expired Cards - If you lose your card or it expires before you complete your course, please send an email to firstname.lastname@example.org to receive instructions on how to get a new card. Cost $15
Please read the below-listed JCU and DTHM placement procedures, and complete and sign
The below documents contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University concerning professional experience placement.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
The Working with Children Check (QLD Blue Card) is a screening process that assesses your suitability to work with children based on available disciplinary and police information. It is your responsibility to maintain a current Blue Card throughout your course. You must renew your Blue Card before it expires to maintain its currency.
Applying for a Queensland Working with Children Check (QLD Blue Card) has changed.
All applications are now completed online, and new Blue Cards will now display your photo.
All applications (including renewals and linking) will require you to have a Customer Reference Number (CRN) from the Queensland Department of Transport and Main Roads (TMR). You can find your CRN on your QLD Drivers Licence or QLD Proof of Age Card. QLD Blue Card Services is now verifying your identity this way.
Please note your photo must have been taken within the last six years and nine months. If your image is older than six years and nine months, you will need to visit a Queensland Department of Transport and Main Roads office or alternate agency to have a new photo taken. There is no cost for updating your photo.
IMPORTANT: You will not be able to register on the QLD Blue Card Services online portal without your CRN.
Once you have your Queensland Department of Main Roads and Transport Customer Reference Number (CRN) you can proceed with the online registration and application process.
Please read the below information carefully.
NEW QLD Working with Children Check Application
Visit QLD Blue Card Services, scroll down, click on the Register for an online account button and enter the required information.
Once you complete the registration section, you will get a registration account number (6 digits).
Email your registration account number to email@example.com - please make your subject heading "Blue Card Registration Code - (insert your full name)"
The DTHM Placement team will activate your registration account number, linking you to JCU. (Please allow up to 48 business hours for this to be actioned)
Once activated, you will receive a text message from QLD Blue Card Services to advise that you can now proceed with your online application. Return to the Blue Card Services website and click on the 'Log in to the online applicant portal' (this cannot be completed until JCU activates your code).
Once QLD Blue Card Services have approved your application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been approved and will update InPlace accordingly.
RENEWAL Applications (current Blue Card already linked to JCU)
Application submitted before current Blue Card expires
Please note, as advised above you will require a CRN and photo recorded with the Queensland Department of Transport and Main Roads to complete your application.
Visit QLD Blue Card Services, scroll down, click on the Register Now button and enter the required information.
As you are already linked to JCU, you will be able to continue with your renewal application via the 'Log in to the online applicant portal'.
Once QLD Blue Card Services approve your renewal application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been renewed and will update InPlace accordingly.
Application submitted after your Blue Card has expired
Please see the process to complete a New QLD Working with Children Check Application as above.
Link your current paid/volunteer card to James Cook University
Email a copy of your current QLD Blue Card to firstname.lastname@example.org. Please make your subject heading 'Link current Blue Card'.
The DTHM Placement team will link your current QLD Blue Card to James Cook University. (Please allow up to 48 business hours for this to be actioned)
You will receive an email from QLD Blue Card Services that your QLD Blue Card is linked to James Cook University.
It is also your responsibility to ensure your contact details are up to date with Blue Card Services.
Do not apply for an NDIS / Qld Disability worker screening unless you are instructed to do so.
All workers and volunteers, including students who work within a registered NDIS provider and with NDIS-funded participants, are now required to have this clearance.
You will receive an email from the OT Placement Officer if you are required to obtain a clearance. Once approved, it is valid for five years.
New clearance required - If you do not already hold a valid clearance, you will need to apply for the screening via the QLD Department of Communities. Please read through this application guide before commencing the process.
Register for an online account. Like the Blue Card process, you will require your CRN from the Department of Main Roads to complete this process (Drivers Licence, Proof of Age Card, Photo Identity Card - your photo must have been taken within the last five years and three months).
Complete application - when going through the online application, please enter the following information for Purpose & Role.
Select - NDIS Improved Health and Wellbeing
Enter Employer Details - In the first instance please search and select James Cook University - Registration/Employer ID 4-433C-1951
As your clearance will be linked to JCU, we will get notification of your card information and will update InPlace accordingly.
Please note that some of the placement facilities may require you to link your clearance to their organisation for the duration of your placement. Make sure you have your card available if requested by the organisation.
Existing Worker Clearance - If you already hold a valid clearance, please ensure you email a scanned copy of your Worker Screening Card to email@example.com, and we will add your details to InPlace. You must provide your Worker Screening Card details to your placement provider if requested so that they can link you to their organisation for the period of your placement.
Please submit your application as soon as possible to ensure your clearance is approved before you commence. Remember No Card, No Start!
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by the Australian Federal Police.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
Students are required to complete an Australian Nationally Accredited First Aid and CPR training course.
Please make an appointment with a registered training organisation that offers the following course codes -
First Aid - Provide First Aid HLTAID003 or HLTAID011 (includes CPR component) - First Aid valid for 3 years.
CPR renewal - Provide Cardiopulmonary Resuscitation HLTAID001 or HLTAID009 - CPR valid for 1 year.
First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.
If you are a registered Health Practitioner (e.g. Registered Nurse/Pharmacist), you are exempt from submitting First Aid. However, you are required to submit a valid CPR certificate from a registered training organisation annually.
It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.
Clinical placements in Residential Aged Care Facilities - Influenza Vaccination 2021
From the 3rd of May 2021, students undertaking a placement in a Queensland Residential Aged Care or Multi-Purpose Heath Service facility or who may visit an aged care facility during their placement must have the 2021 influenza vaccination before they can enter.
While not yet mandatory for all placements, we strongly recommend that all students get the latest influenza vaccination.
If you cannot be vaccinated due to a medical condition, please get a letter from your doctor and email it to the above address.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).
Measles, Mumps & Rubella
Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
Documented evidence of pertussis booster vaccination in the previous 10 years.
In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver. If you need to complete the immunisation process, discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take six months to complete.
This 30-minute online module covers the fundamentals of infection prevention and control for COVID-19. On completion of the course, please complete the quiz (you must score 80% or above to pass and generate the certificate).
Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student. Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.
Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.
Once you are registered and receive the login details you are required to complete the below-listed courses. Please use search for courses on iLearn to find the correct course names listed below. On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement.
Building Emergency Procedures - First Response Evacuation Instructions - approx. 30 minutes to complete (annual requirement)
Health Safety and Wellbeing Induction - approx. 20 minutes to complete (once only)
Prevention and Management of Musculoskeletal Disorders (MSD) - approx. 30 minutes to complete (once only)
Code of Conduct - approx. 20 minutes to complete (annual requirement)
Once you have completed the Queensland Health orientation requirements you must complete the Student Orientation Checklist.
Please note that you do not need to add a completion date/expiry date for the 'Building Specific emergency procedures' or 'General evacuation instructions' unless you complete site-specific training e.g Townsville HHS Fire Training.
Infection Control - you do not need to add a completion date/expiry date for this item, as it will be completed while on placement. Please update the checklist once you complete the training.
Don't forget to add in all of the required information (including the name of your course and university name) at the bottom of Page 2 and sign.
Please scan and email the three forms (Student Orientation Checklist, Student Deed Poll and Allied Health Evidence Record) to the Professional Placement Unit. Please ensure you include every page of each document and label each document clearly.
Please review the below Townsville Hospital and Hospital Service requirements and complete as necessary.
Townsville HHS Fire & Evacuation Training
The Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete Fire & Evacuation training.
When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.
The Respiratory Protective Fit Testing Program implementation and delivery minimise employee exposure to respiratory hazards and meet legislation, regulations, and Australian Standards for respiratory protection. The policy applies to all employees and includes students undertaking a placement in areas where precautions are required. The testing is used to evaluate the fit of a specific make, model and size of respirator/mask that achieves an adequate seal on an individual’s face to ensure that it is worn correctly.
Townsville University Hospital is requesting that students participate in Fit testing before attending a placement in the following areas:
Emergency Department, Endoscopy, ICU, Medical 1, Oncology, Paediatrics, Perioperative Service.
Important - do not request an appointment unless your placement is in one of the above-listed areas.
To make an appointment please follow this link: TUH Student Fit Test Booking - Select Placement Student Fit Test, select an available date and time, enter your contact information and then confirm the booking by selecting the Book button.
The testing is not mandatory; however, if a student does not complete the testing, they will be unable to participate in clinical activities where airborne precautions are required.
The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.
You will be required to register on your first visit to the National Hand Hygiene Initiative website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
To undertake a clinical observation or placement in the JCU Clinics at the Clinical Practice Building students must complete additional requirements as listed below:
Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2. Once you complete the training, you will receive a certificate which will be valid for 12 months.
Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
Student clearances for clinical placements
Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.
In preparation for your placement in New South Wales please visit the following website:
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to firstname.lastname@example.org
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children Check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in one session. All modules need to be completed before the placement commences.
The mandatory modules include:
Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
Introduction to Work, Health and Safety
Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
Cyber Security Fundamentals
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:
Measles, Mumps & Rubella
Diphtheria, tetanus, pertussis
Hepatitis A (if you will be working with children or in remote communities)
Tuberculosis (dependent on work area) – Mantoux test.