Overseas Placements

In many of the disciplines, students may express an interest in participating in professional experience placement in an overseas location. If this is available to you as an option with your course you will need to contact the Placement Coordinator for your discipline.

Students undertaking overseas Professional Experience Placements must obtain appropriate approval before departure. Depending on your course of study, your Placement Coordinator may request that you complete the Approval for Overseas Professional Experience Placement form. Please ensure that you have received confirmation from your Placement Coordinator that your Professional Experience Placement has been approved.

Once you have approval, you then need to commence your planning and arrange an itinerary for your travel.

The University requires that all students travelling overseas for professional experience placement lodge all travel information to JCU Insurance six weeks before departure.

When you have your flights, itinerary, and placement details then you are required to commence the process of registering your travel:

  1. Complete the JCU Overseas Travel Plan Diary and upload this form with your itinerary onto your computer.
  2. If you have a ‘private’ travel component to this travel, then you are required to have private travel insurance. Ensure there is evidence of this insurance available on your computer.
  3. Travel Registration
    1. Subscribe to travel advice with the Department of Foreign Affairs and Trade (DFAT) by visiting the Smart Traveller website.
    2. If you have not booked your authorised travel through JCU’s preferred provider (Corporate Travel Management), you must:
      1. Add your travel itinerary and plans to Concur vis the Concur App Tripit or by emailing your itinerary to plans@tripit.com (first time users will need to set up their Tripit account in Concur).
      2. How to set up your Concur/Tripit Accounts:
        1. Login into Concur via the JCU website (use your JCU log-in details).
        2. Click on the App Centre tab at the top of the screen and select the Tripit App.
        3. Follow the prompts to create and verify your account (only use your JCU email address).
        4. Download the TripIt app to your smartphone to receive alerts on events that might impact your travel (security, weather events, natural disasters, flight status, gate changes, etc.
        5. Now email your travel itineraries and confirmations from your JCU email account to plans@tripit.com to be added to your profile.
      3. If your plans change at any time, email your updated itinerary to plans@tripit.com
      4. Be mindful that if you require assistance, JCU needs to be able to locate you

    3. In the event of an emergency, sickness, or injury anywhere in the world, 24/7 medical, travel, and security assistance are available to students by calling JCU's travel assistant Chubb Assistance. Please visit the website to view services available to you while you travel.

      Chubb Assistance website: https://my.worldaware.com/affiliates/chubbau/.

      Please Save the Chubb Assistance contact number and JCU policy number to your phone. It is recommended that you also carry the Chubb Assistance card in your wallet as this includes the emergency phone number and JCU's Policy number.

      Chubb Assistance phone: +61 2 8907 5995 (Students can reverse charges via the operator)

      JCU Policy Number: 04PP007672

  4. When you have completed the above steps, you can complete the online Student Overseas Travel Submission form.

    Complete the online form and upload documents as requested. During this process, Students will be required to:

    1. Go to the JCU Insurance webpage and read the
      1. Student Travel Insurance Brochure (PDF, 218 KB)
      2. Student Personal Accident Insurance Brochure (PDF, 130 KB)
    2. Provide a copy of additional insurance cover for any ‘private’ component of your trip
    3. Upload a copy of the travel/flight’s itinerary
    4. Upload a copy of JCU Overseas Travel Plan Diary
    5. Read the Overseas Travel Pre-departure Briefing
  5. In the event of an incident, accident, or injury whilst on placement, please complete the Student Placement Accident, Incident, or Injury Report Form.

When you have provided all the relevant information and uploaded the required evidence, your overseas professional experience placement will be registered with JCU Insurance and recorded on the student placement system, InPlace.

OS-HELP is an Australian Government loan scheme that helps eligible students enrolled in a Commonwealth supported place (CSP) to do some of their study overseas.

For further information, please visit JCU's OS-Help Loan page

Visit the Scholarships@JCU website to explore other options available to JCU students.