Overseas Placements

Overseas travel for professional experience placement

Travelling overseas for your professional experience placement?

Start planning your travel once your placement and travel have been approved.

You need to complete the JCU travel registration process at least six weeks before departure.

Before you travel

1. Prepare your travel documents

Once your flights, itinerary and placement details are confirmed:

1. Complete the JCU Overseas Travel Plan Diary.
2. Save the completed diary and your travel itinerary.
3. If you are adding private travel to your trip, arrange private travel insurance and save your insurance certificate.

2. Register your travel with TripIt

If you did not book your authorised travel through JCU's preferred provider, Corporate Travel Management (CTM),  Concur, you must add your travel itinerary to TripIt.

Using TripIt for the first time?

1. Log in to Concur using your JCU login details.
2. Select App Centre, then select TripIt.
3. Follow the instructions to create and verify your account. Use your JCU email address.
4. Download the TripIt app to your smartphone.
5. Email your travel itineraries and booking confirmations from your JCU email account to plans@tripit.com.
6. If your travel plans change, email your updated itinerary to plans@tripit.com

TripIt can send alerts about:

• flight changes including gate changes and other travel disruptions
• security incidents
• severe weather and natural disasters

Important: JCU must be able to locate you if you require assistance while travelling.

3. Check travel advice

Immediately before you leave:

• Check the Australian Government's Smartraveller website for the latest advice for your destination.
• Subscribe to Smartraveller updates.

24-hour emergency consular assistance

From overseas: +61 2 6261 3305
From Australia: 1300 555 135

4. Save your Chubb Assistance details

JCU students can access 24/7 medical, travel and security assistance through Chubb Assistance if they experience an emergency, illness or injury while travelling.

Review the services available on the Chubb Assistance website.

Save these details to your phone before you travel:

Chubb Assistance: +61 2 8907 5995
Students can reverse charges through the operator.

JCU Policy Number: 04PP007672

Complete your travel submission

5. Submit your travel information to JCU

After completing the steps above, complete the Student Overseas Travel Submission form.

During this process students must:

• Read the JCU Student Travel Insurance Brochure and Student Personal Accident Insurance Brochure on the JCU Insurance webpage.
• Provide a copy of any additional insurance cover required.
• Upload a copy of your travel or flight itinerary and your JCU Overseas Travel Plan Diary
• Download and complete Overseas Travel – Pre-departure Briefing & Personal Critical Incident Information Form and give a copy to your Placement Coordinator/Supervisor and next of kin.

If something happens during your placement

If you have an accident, injury or other incident while on placement, complete the Student Placement Accident, Incident, or Injury Report Form.

What happens after you submit?

Once you have provided all required information and documents, your overseas professional experience placement will be recorded in InPlace, the student placement system.

Remember: Submit your travel information at least six weeks before departure.

OS-HELP is an Australian Government loan scheme that helps eligible students enrolled in a Commonwealth supported place (CSP) to do some of their study overseas.

For further information, please visit JCU's OS-Help Loan page

Visit the Scholarships@JCU website to explore other options available to JCU students.