Interstate Placements

Queensland Health Pre-Placement Requirements

Additional Placements Requirements:

Sunshine Coast Hospital and Health Service

Torres and Cape Hospital and Health Service Placement Requirements

Townsville Hospital and Hospital Service requirements

Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed. Please check with the Professional Experience Placement Unit.

In preparation for your placement in New South Wales please go to the following website: https://www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance

FAQs for student placements in NSW

Student clearances for clinical placements

Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements:

1. National Criminal Record Check

• Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
• Students attending clinical placements in NSW Health are not required to obtain a WWCC. Except for existing NSW Health staff members, students aged 18 years and over wishing to undertake clinical placements must have a satisfactory National Police Certificate, which must be valid for the duration of any placement. Students attending clinical placements in aged care work or NDIS work may be subject to additional requirements (refer to Sections 7 and 10 of the Policy).
• The Professional Placement Unit should have a copy of your current National Criminal History Check

2. NSW Health Code of Conduct

• Read and sign the policy directive NSW Health Code of Conduct
• Sign the Code of Conduct Declaration form

Code of Conduct Declaration (electronic version)

3. Health and Immunisations

• Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases [PD2024_015] in particular, page 17  2.7 Additional information for the assessment, screening and vaccination of students.
• Gather your immunisation evidence as per the immunisation policy.  The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
• Print and complete the Undertaking/Declaration Form
• Print and complete the Vaccination Record Card for Category A Workers (including Students)
• Print and complete the Tuberculosis (TB) Assessment Tool
• If you are unable to have an Influenza Vaccination please complete the Influenza Vaccination Declination Form

4. Exposure Prone Procedures (only to be completed by Medicine, Dentistry, and Midwifery students)

• Read the policy directive - Management of health care workers with a blood borne virus and those doing exposure prone procedures
• Sign the Blood Borne Virus Student Declaration to confirm that the required testing has been completed as per the NSW Health requirements.

All forms should be emailed to the Professional Experience Placement Unit

Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.

Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.

When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.

Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.

Mandatory Online Learning Modules

Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.

Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.

The mandatory modules include:

• Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
• Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
• Introduction to Work, Health, and Safety
• Hand Hygiene
• Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
• Cyber Security Fundamentals
• Infection Prevention and Control Practices - Clinical (Course Cod: 46777047)
• Personal Protective Equipment for Combined Transmission Based Precautions (Course Code: 294450660)
• Donning and fit checking of P2 or N95 respirators in NSW healthcare settings (Course Code: 319438161)
• Security Awareness

eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to spot security threats more easily. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.

Refer to the:

• Guide for students - How to set up your NSW Health security profile.
• Guide for students - Log into HETI Online and Complete Mandatory Training
• Guide for students - NSW Health Student Online Accounts (Stafflink ID and Password)
• Guide for students - How to find eMR training module in My Health Learning
• FAQs for students
• The NSW Health Clinical Placement Information
• The NSW Health Verification Forms

For any technical issues, users will need to contact the State-Wide Service Desk on 1300 28 55 33. Refer to Guide for students in Contacting the State-Wide Service Desk

Updated 12/9/2023

Before you start your student clinical placement visit Northern Territory Department of Health web page. Ensure you read all the information.

All JCU students attending placement at NT Hospital and Health Service are required to submit additional pre-placement requirements:

1. Working With Children Clearance (Ochre Card)
   • $84 - if paid employment (including student placement)
   • $33 - if replacing a lost, damaged or stolen card.

   *** Please note, student placement does not qualify as a volunteer status and requires an employment application and fee.

2. AFP Certificate - Criminal History Check.
   • Purpose: My Employment
   • Application fee $84 - if paid employment (including student placement)

   *** Please note, student placement does not qualify as a volunteer status and requires an employment application and fee.

   For Darwin and Alice Springs AFP Certificate. Criminal History check to be issued within 6 months of placement commencement.

3. Student Deed of Undertaking – read, complete and sign the form.
4. Vaccine Preventable Disease Immunity Certification Form Category A A doctor must complete and sign all applicable sections.
5. Hand Hygiene certificate – current document
6. First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate – current document

Please submit all additional requirements to Professional Experience Placement Unit and retain copies of all PPR documents for your professional portfolio. You must take all your pre-placement documents with you as you need to demonstrate compliance on the first day of placement.  All documents must be current.

SA Health Placements

• SA Student Deed Poll
• Clinical Placement Requirements Factsheet for Healthcare Students
• WHS Immunisation Screening and Vaccination Compliance Certificate
• WHS Category A & B Clinical placement Checklist
• WHS Immunisation Screening and Vaccination Reference Guide

Working with Children Registration

The Australian Immunisation Handbook

Working with Children Check

Health Victoria Vaccinations in the Workplace Information

Working with Children Check

The Australian Immunisation Handbook