Other Australian States
Forms, guidelines and external links for JCU placement students.
- JCU DTHM Professional Experience Placement Student Procedures
- JCU Procedures for Infectious Disease for Students within the Division of Tropical Health and Medicine
- JCU DTHM Professional Experience Placement Student Declaration
- JCU Confidentiality Acknowledgement
- JCU DTHM Student Placement Accident, Incident and Injury Report
- College of Healthcare Sciences
- College of Medicine and Dentistry
- College of Public Health, Medical and Veterinary Sciences
Students who are completing a placement with ACT Health will need to complete some extra pre-placement requirements. Students need to submit their documents to JCU (Professional Experience Placement Unit) as the education provider is responsible for confirming to the host facility that you are placement ready. Once this is confirmed by the facility you will be given access to the ACT Placement system (SPO) and will then be asked to complete further online learning modules.
ACT Working with Vulnerable People (WWVP) Card
Before you begin placement apply for your WWVP card via the By Post process so that you can send them your passport photos. If you have time in the ACT before you start placement you can apply online but will then need to visit an ACT Access Centre to have your photo taken to complete the process. Check the website to view current processing times.
ACT Health – Preparing for Placement
Review this checklist to ensure that you have met the ACT Health requirements.
Before placements in NSW Health Facilities can proceed James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
IMPORTANT: Student Placements and COVID-19 (includes information about the COVID-19 vaccine).
As of 23 September 2022, Students will need to be compliant, temporary compliant or have an acceptable contraindication as outlined in the new policy. For the COVID vaccine, students will be allowed to continue placement if they have:
- three doses of a TGA approved/recognised COVID vaccine (compliant)
- two doses of a COVID vaccine and where dose 2 was less than 19 weeks ago (temporary compliant)
- a permanent or temporary contraindication
Flu vaccination compliance is mandatory if placement occurs between the 1st March and 30th September each year.
Student clearances for clinical placements
Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.
In preparation for your placement in New South Wales please go to the following website:
FAQs for student placements in NSW
Print the NSW Clinical Placement Checklist and complete the below requirements:
- National Criminal Record Check
- Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
- The Professional Placement Unit should have a copy of your current National Criminal History Check
- NSW Health Code of Conduct
- Read and sign the policy directive NSW Health Code of Conduct
- Print and complete the Code of Conduct Agreement for Students undertaking Clinical Placements form.
- Health and Immunisations
- Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases, in particular, page 38 - Attachment 4 Checklist: Evidence required from Category A applicants.
- Gather your immunisation evidence as per the immunisation policy. The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
- Print and complete Attachment 6: Undertaking/Declaration Form.
- Print and complete Attachment 7 Tuberculosis (TB) Assessment Tool
- Exposure Prone Procedures (only to be completed by Medicine, Dentistry, Midwifery, and Physician Assistant students)
- Read the policy directive - Management of health care workers with a blood borne virus and those doing exposure prone procedures
- Sign the Blood Borne Virus Student Declaration to confirm that the required testing has been completed.
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to [email protected] .
Students doing clinical placements in hospitals or other health services in NSW do not need to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
About 2 weeks prior to the start of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will need to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement begins.
The mandatory modules include:
- Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
- Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
- Hand Hygiene
- Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
- Cyber Security Fundamentals
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Please refer to the following guides:
- Guide for students - How to set up your NSW Health security profile.
- Guide for students - Log into HETI Online and Complete Mandatory Training
- Guide for students - NSW Health Student Online Accounts (Stafflink ID and Password)
- Guide for students - How to find eMR training module in My Health Learning
- Guide for students - What to do when you experience issues with logging into My Health Learning
- FAQs for students
- The NSW Health Clinical Placement Information
- The NSW Health Verification Forms
For any technical issues, users will need to contact the State Wide Service Desk on
If you have placement in the Northern Territory you are required to visit the Northern Territory Department of Health web page: Before you start your student clinical placement. Ensure you read all the information on this page.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine preventable diseases:
- Measles, Mumps & Rubella
- Diphtheria, tetanus, pertussis
- Hepatitis A (if you will be working with children or in remote communities)
- Hepatitis B
- Tuberculosis (dependent on work area) – Mantoux test.
If you require Mantoux testing there are free Tuberculosis Services throughout Queensland.
Students are encouraged to read the Queensland Health Tuberculin Skin Test Fact Sheet.
Provide a copy of all pre-placement documentation to the Professional Experience Placement Unit.
Clinical Placement Requirements for Healthcare Students
View information on the Department of Communities and Social Inclusion Screening and Background Checks and apply for your checks
Immunisation Guidelines for Health Care Workers in South Australia
For more information visit the SA Health Students on Clinical Placement site
Students attending placement in South Australian Healthcare setting are required to vaccinate against COVID19. That is Students are required to have two primary vaccines and one booster.
Please click on the link, which provides information on COVID-19 vaccination direction for South Australian healthcare settings: South Australia COVID-19 Vaccination Information