Interstate Placements

Queensland Health Pre-Placement Requirements

Additional Placements Requirements:

Sunshine Coast Hospital and Health Service

Torres and Cape Hospital and Health Service Placement Requirements

Townsville Hospital and Health Service Requirements

NSW Health Clinical Placement Requirements for JCU Students

1. Student Placement Agreement

Before a clinical placement in a NSW Health facility can proceed, James Cook University (JCU) must have a current Student Placement Agreement with the relevant Local Health District (LHD) or health service.

Placements cannot proceed without the required agreement in place.

Please contact the JCU Professional Experience Placement Unit to confirm that an appropriate agreement is in place for your placement location.

2. Preparing for Your Clinical Placement in NSW

Before commencing your placement, please review the NSW Health student compliance requirements on the HETI website – Student Compliance.

The following information outlines the mandatory requirements for students undertaking clinical placements in NSW Health facilities.

3. Mandatory Student Compliance Requirements

3.1 Legal Checks

Before commencing a clinical placement, students must meet the applicable legal check requirements.

• Read the NSW Health policy directive Employment Checks – Criminal Record Checks and Working with Children Checks.
• Students aged 18 years and over who undertake clinical placements in NSW Health facilities must generally hold a satisfactory National Criminal Police Certificate that remains valid for the duration of their placement.
• Students undertaking placements involving aged care or NDIS-related work may be subject to additional requirements. Please refer to Sections 7 and 10 of the relevant policy directives.

• Working with Children Check: Students undertaking clinical placements in NSW Health facilities are generally not required to obtain a NSW Working with Children Check for these placements. However, JCU students must ensure that their Queensland Working with Children Check (Blue Card) remains current, in accordance with applicable requirements.

• Ensure that healthplacements@jcu.edu.au has a copy of all the required checks.

3.2 NSW Health Code of Conduct

All students must complete the NSW Health Code of Conduct requirements.

• Read the NSW Health policy directive NSW Health Code of Conduct.
• Read and sign the Code of Conduct Declaration form.
• If available, you can also complete the electronic Code of Conduct Declaration

3.3 Health and Immunisation Requirements

Students must meet the health assessment, screening and vaccination requirements applicable to their placement.

• Read the NSW Health policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases, particularly Section 2.7, Additional information for the assessment, screening and vaccination of students, on page 17.
• Gather your immunisation evidence in accordance with the policy requirements.
• Confirm that the JCU Professional Experience Placement Unit has a record of your immunisation evidence. Please be aware that NSW Health requirements may differ slightly from those applicable in Queensland.
• Print and complete the Undertaking/Declaration Form.
• Access and complete the online TB Assessment Tool. You will receive a completed PDF by email. Submit this PDF through the usual JCU compliance assessment process.
• Print and complete the Vaccination Record Card for Category A Workers (including Students).
• If you are unable to receive an influenza vaccination, complete the Influenza Vaccination Declination Form, as applicable.

3.4 Exposure-Prone Procedures

This section applies only to Medicine, Dentistry and Midwifery students.

• Read the NSW Health policy directive Management of Health Care Workers with a Blood Borne Virus and Those Doing Exposure Prone Procedures.
• Complete and sign the Blood Borne Virus Student Declaration to confirm that the required testing has been undertaken in accordance with NSW Health requirements.

3.5 Submitting Your Documentation

Please email all required forms and supporting documentation to the JCU Professional Experience Placement Unit for verification via healthplacements@jcu.edu.au

Ensure that all documentation is complete and submitted in sufficient time for the compliance review to be finalised before your placement commences.

4. Clinconnect: NSW Student Placement Portal

While you are preparing your mandatory compliance documentation, your JCU Placement Coordinator will enter your details into Clinconnect, the NSW Student Placement Portal.

The required details include your:

• Full name
• Date of birth
• Email address
• Student ID number

All student placements in NSW Health facilities are processed through Clinconnect.

Once the JCU Placement Coordinator has reviewed your mandatory compliance documentation, they will update your status in Clinconnect to Verified, provided all requirements have been met. This enables the placement approval process to proceed.

Please note that being marked as Verified does not necessarily mean your placement has received final approval.

5. NSW Health StaffLink ID and Mandatory Online Learning

Approximately two weeks before your placement commences, you should receive an email containing your StaffLink ID and temporary password.

You will need these credentials to access My Health Learning and complete the mandatory online training modules.

5.1 Accessing My Health Learning

Log in to My Health Learning using your eight-digit StaffLink ID as your username and the password provided.

Please complete all required modules before your placement commences.

Your mandatory training will generally be considered complete when all modules display a status of Completed, except for Hand Hygiene, which should display Current after successful completion.

Where possible, start and complete each module in a single session.

5.2 Mandatory Online Learning Modules

The mandatory training modules include:

1. Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning).
2. Cyber Security Fundamentals.
3. Cyber Security Fundamentals Quiz
4. Donning and Fit Checking of P2 or N95 Respirators in NSW Healthcare Settings (Course Code: 319438161).
5. Hand Hygiene for Clinical healthcare workers
6. Privacy – It’s Yours to Keep
7. Security Awareness – All Staff
8. Standard and Transmission-Based Precautions for Clinicians
9. Work, Health & Safety and Hazardous Manual Tasks

Note: The following disciplines also have an eMR training module in My Health Learning:

• Nursing and Midwifery, Medicine and Allied Health students

Important: Training requirements and module names may change. Please follow the current instructions provided by NSW Health and your placement coordinator and ensure that all modules applicable to your placement are completed before your commencement date.

6. NSW Health Security Profile and Student Training Resources

eHealth NSW requires students to establish a security profile for access to NSW Health corporate systems. This profile strengthens account security, helps students recognise potential security threats and enables password resets without contacting the State-Wide Service Desk.

Please refer to the relevant student guides and resources:

• Guide for Students – How to Set Up Your NSW Health Security Profile.
• Guide for Students – Log into HETI Online and Complete Mandatory Training.
• Guide for Students – NSW Health Student Online Accounts (StaffLink ID and Password).
• Guide for Students – How to Find the eMR Training Module in My Health Learning.
• SDPR Student Training Enrolment Process.
• FAQs for Students.
• NSW Health Clinical Placement Information.
• NSW Health Verification Forms.

Please use the latest versions of these resources and follow the instructions relevant to your placement.

7. Technical Support

If you experience technical difficulties accessing NSW Health systems or completing the mandatory online training, contact the State-Wide Service Desk on 1300 28 55 33.

For further information, refer to the Guide for Students – Contacting the State-Wide Service Desk.

Final Checklist

Before commencing your placement, ensure that you have:

• Confirmed that the required Student Placement Agreement is in place.
• Submitted your National Criminal History Check, where applicable.
• Completed and signed the NSW Health Code of Conduct Declaration.
• Submitted all required health and immunisation documentation.
• Completed any additional requirements applicable to your course.
• Provided all required documentation to the JCU Professional Experience Placement Unit.
• Confirmed that your compliance status has been verified through Clinconnect.
• Received your StaffLink ID and temporary password.
• Completed all mandatory online learning modules applicable to your placement.

Please ensure that all mandatory compliance requirements, documentation and training are completed before your placement commences. Failure to meet these requirements may prevent you from commencing your placement as scheduled.

Before you start your student clinical placement visit Northern Territory Department of Health web page. Ensure you read all the information.

All JCU students attending placement at NT Hospital and Health Service are required to submit additional pre-placement requirements:

1. Working With Children Clearance (Ochre Card)
   • $84 - if paid employment (including student placement)
   • $33 - if replacing a lost, damaged or stolen card.

   *** Please note, student placement does not qualify as a volunteer status and requires an employment application and fee.

2. AFP Certificate - Criminal History Check.
   • Purpose: My Employment
   • Application fee $84 - if paid employment (including student placement)

   *** Please note, student placement does not qualify as a volunteer status and requires an employment application and fee.

   For Darwin and Alice Springs AFP Certificate. Criminal History check to be issued within 6 months of placement commencement.

3. Student Deed of Undertaking – read, complete and sign the form.
4. Vaccine Preventable Disease Immunity Certification Form Category A A doctor must complete and sign all applicable sections.
5. Hand Hygiene certificate – current document
6. First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate – current document

Please submit all additional requirements to Professional Experience Placement Unit and retain copies of all PPR documents for your professional portfolio. You must take all your pre-placement documents with you as you need to demonstrate compliance on the first day of placement.  All documents must be current.

SA Health Placements

• SA Student Deed Poll
• Clinical Placement Requirements Factsheet for Healthcare Students
• WHS Immunisation Screening and Vaccination Compliance Certificate
• WHS Category A & B Clinical placement Checklist
• WHS Immunisation Screening and Vaccination Reference Guide

Working with Children Registration

The Australian Immunisation Handbook

Clinical placements in Victoria are coordinated through the state's health network, education providers, and the centralized booking system, Placeright.

Students must complete the Standardised Student Induction Protocol before attending, which typically includes:

• Valid National Criminal History Check
• Valid Victorian Working with Children Check (WWCC) if placement is more than 30 days duration.
• NDIS worker screening clearance if placement if the host organisation is a registered NDIS provider.
• Current Fit Test compliance certificate
• Provide immunisation records showing immunity or vaccination to Hepatitis B, measles, mumps, pertussis, rubella, and varicella;
• Influenza vaccination is required for placement during the period 1 June to 31 October in any given year.
• Screening for Tuberculosis
• Read and sign the Student Undertaking Form

Students preparing for a Western Australia Health placement, must meet specific preplacement requirements, including but not limited to:

1. Immunisation Requirements include MMR, Diphtheria, Tetanus and Pertussis, Varicella and Hepatitis B vaccination history and serology
2. TB Screening which includes evidence of QuantiFERON or Mantoux
3. MRSA Screening
4. WA National Police Certificate
5. Working with Children Check
6. Current CPR Certificate
7. Hand Hygiene for Clinical Healthcare Workers Certificate
8. Mask for Testing Compliance certificate