Interstate Placements

Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed. Please check with the Professional Experience Placement Unit.

In preparation for your placement in New South Wales please go to the following website: https://www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance

FAQs for student placements in NSW

Student clearances for clinical placements

Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements:

1. National Criminal Record Check

• Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
• Students attending clinical placements in NSW Health are not required to obtain a WWCC. Except for existing NSW Health staff members, students aged 18 years and over wishing to undertake clinical placements must have a satisfactory National Police Certificate, which must be valid for the duration of any placement. Students attending clinical placements in aged care work or NDIS work may be subject to additional requirements (refer to Sections 7 and 10 of the Policy).
• The Professional Placement Unit should have a copy of your current National Criminal History Check

2. NSW Health Code of Conduct

• Read and sign the policy directive NSW Health Code of Conduct
• Sign the Code of Conduct Declaration form

Code of Conduct Declaration (electronic version)

3. Health and Immunisations

• Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases [PD2023_022] in particular, page 17  2.7 Additional information for the assessment, screening and vaccination of students.
• Gather your immunisation evidence as per the immunisation policy.  The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
• Print and complete the Undertaking/Declaration Form
• Print and complete the Vaccination Record Card for Category A Workers (including Students)
• Print and complete the Tuberculosis (TB) Assessment Tool
• If you are unable to have an Influenza Vaccination please complete the Influenza Vaccination Declination Form

4. Exposure Prone Procedures (only to be completed by Medicine, Dentistry, and Midwifery students)

• Read the policy directive - Management of health care workers with a blood borne virus and those doing exposure prone procedures
• Sign the Blood Borne Virus Student Declaration to confirm that the required testing has been completed as per the NSW Health requirements.

All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to the Professional Experience Placement Unit

Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.

Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.

When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.

Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.

Mandatory Online Learning Modules

Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.

Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.

The mandatory modules include:

• Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
• Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
• Introduction to Work, Health, and Safety
• Hand Hygiene
• Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
• Cyber Security Fundamentals
• Infection Prevention and Control Practices - Clinical (Course Cod: 46777047)
• Personal Protective Equipment for Combined Transmission Based Precautions (Course Code: 294450660)
• Donning and fit checking of P2 or N95 respirators in NSW healthcare settings (Course Code: 319438161)
• Security Awareness

eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to spot security threats more easily. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.

Refer to the:

• Guide for students - How to set up your NSW Health security profile.
• Guide for students - Log into HETI Online and Complete Mandatory Training
• Guide for students - NSW Health Student Online Accounts (Stafflink ID and Password)
• Guide for students - How to find eMR training module in My Health Learning
• FAQs for students
• The NSW Health Clinical Placement Information
• The NSW Health Verification Forms

For any technical issues, users will need to contact the State-Wide Service Desk on 1300 28 55 33. Refer to Guide for students in Contacting the State-Wide Service Desk

Updated 12/9/2023

If you have placement in the Northern Territory you are required to visit the Northern Territory Department of Health web page: Before you start your student clinical placement. Ensure you read all the information on this page.

Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form  NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.

Take note of the Immunisation requirements.

Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine preventable diseases:

• Measles, Mumps & Rubella
• Diphtheria, tetanus, pertussis
• Hepatitis A (if you will be working with children or in remote communities)
• Hepatitis B
• Varicella
• Influenza
• Tuberculosis (dependent on work area) – Mantoux test.

If you require Mantoux testing there are free Tuberculosis Services throughout Queensland.

Students are encouraged to read the Queensland Health Tuberculin Skin Test Fact Sheet.

Provide a copy of all pre-placement documentation to the Professional Experience Placement Unit.

Clinical Placement Requirements for Healthcare Students

View information on the Department of Communities and Social Inclusion Screening and Background Checks and apply for your checks

Immunisation Guidelines for Health Care Workers in South Australia

SA Health - Deed Poll

For more information visit the SA Health Students on Clinical Placement site

Students attending placement in South Australian Healthcare setting are required to vaccinate against COVID19.  That is Students are required to have two primary vaccines and one booster.

Please click on the link, which provides information on COVID-19 vaccination direction for South Australian healthcare settings: South Australia COVID-19 Vaccination Information

Working with Children Registration

The Australian Immunisation Handbook

Working with Children Check

Health Victoria Vaccinations in the Workplace Information

Working with Children Check

The Australian Immunisation Handbook