Before placements in NSW Health Facilities can proceed James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
IMPORTANT: Student Placements and COVID-19 (includes information about the COVID-19 vaccine).
As of 23 September 2022, Students will need to be compliant, temporary compliant or have an acceptable contraindication as outlined in the new policy. For the COVID vaccine, students will be allowed to continue placement if they have:
- three doses of a TGA approved/recognised COVID vaccine (compliant)
- two doses of a COVID vaccine and where dose 2 was less than 19 weeks ago (temporary compliant)
- a permanent or temporary contraindication
Students are required to have a current annual flu vaccination for all placements between 1 June and 30 September. The expectation will be that flu vaccinations will be required 1 week before 1 June each year to make sure the placement is not cancelled.
Student clearances for clinical placements
Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.
In preparation for your placement in New South Wales please go to the following website:
FAQs for student placements in NSW
Print the NSW Clinical Placement Checklist and complete the below requirements:
- National Criminal Record Check
- Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
- The Professional Placement Unit should have a copy of your current National Criminal History Check
- NSW Health Code of Conduct
- Read the policy directive NSW Health Code of Conduct
- Print and complete the Code of Conduct Agreement for Students undertaking Clinical Placements form.
- Health and Immunisations
- Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases, in particular, page 38 - Attachment 4 Checklist: Evidence required from Category A applicants.
- Gather your immunisation evidence as per the immunisation policy. The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
- Print and complete Attachment 6: Undertaking/Declaration Form.
- Print and complete Attachment 7 Tuberculosis (TB) Assessment Tool
- Exposure Prone Procedures (only to be completed by Medicine, Dentistry, Midwifery, and Physician Assistant students)
- Read the policy directive - Management of health care workers with a blood borne virus and those doing exposure prone procedures
- Sign the Blood Borne Virus Student Declaration to confirm that the required testing has been completed.
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to email@example.com
Students doing clinical placements in hospitals or other health services in NSW do not need to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
About 2 weeks prior to the start of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will need to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement begins.
The mandatory modules include:
- Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
- Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
- Hand Hygiene
- Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
- Cyber Security Fundamentals
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Please refer to the following guides:
For any technical issues, users will need to contact the State Wide Service Desk on 1300 28 55 33. Please refer to Guide for students in Contacting the State-Wide Service Desk.