Placement subjects in the Psychology Postgraduate Program include PY6001, PY6002 and PY6003. You must ensure you are enrolled in the relevant subject prior to commencing placement.
As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities. Please ensure you have read the guide to submitting PPRs.
COVID-19 Update: Clinical placements restrictions in QLD as of 6 September 2021
For the local government areas of Brisbane City Council, Gold Coast City Council, Ipswich City Council, Lockyer Valley Regional Council, Logan City Council, Moreton Bay Regional Council, Noosa Shire Council, Redland City Council, Scenic Rim Regional Council, Somerset Regional Council and Sunshine Coast Regional Council: Only students fully vaccinated against COVID-19 can enter hospitals, residential aged care facilities, and disability accommodation services to undertake a clinical placement. These local government areas remain impacted areas.
For South West Hospital and Health Service facilities: Full vaccination against COVID-19 is required for students attending a QHealth facility for placement. This requirement is ongoing.
For all other areas of Queensland: Full vaccination against COVID-19 is not currently required (unless have been in an impacted or restricted area in the preceding 14 days).
If your placement is not with a QLD Health facility and you are in a restricted LGA, please contact your placement coordinator to check if you can continue with your placement.
Mandatory vaccination against COVID-19 for aged care workforce (including students on placement)
On 28 June 2021, National Cabinet agreed some changes to vaccination against COVID-19 for the aged care workforce. Specifically:
COVID-19 vaccinations are to be mandated for residential aged care workers as a condition of working in an aged care facility; and
that at least the first dose of a COVID-19 vaccine be administered by mid-September 2021 for all residential aged care workforce. The required date has now been determined as 16 September 2021.
For the purposes of this mandate, the aged care workforce includes students on placements. A list of the relevant facilities can be found here (refer to the Table under Schedule 1 - Definitions). The full media statement from National Cabinet is available here.
COVID-19 Vaccination information for Healthcare students
JCU recommends that Healthcare students who undertake clinical placements as part of their Course requirements be vaccinated against COVID-19 to ensure they can attend clinical placement. Healthcare Students are in the 1B cohort, and most vaccination clinics will have priority appointments available for them.
Students, please use the Vaccine Eligibility Checker and book in as a Healthcare Worker to be eligible to make your first appointment and receive the first dose of the two-dose vaccination course. Remember to take your JCU Clinical ID Card and Medicare Card to your appointment.
Mackay Campus Healthcare Students: Can call 07 4885 6000 and ask them to transfer your call to the COVID vaccination clinic so that you can make an appointment.
After each vaccination, please submit your COVID-19 Vaccination Certificate (avail from myGov) or another evidence document to email@example.com so that your InPlace record can be updated. Students should also update the 'Other Vaccinations' section of the QLD Health Student Orientation Checklist.
Please read the below-listed JCU and DTHM placement procedures, and complete and sign
The below documents contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University concerning professional experience placement.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
Clinical ID cards are not the same as JCU Student ID cards. To get a Clinical ID, you must have first obtained a JCU Student ID.
During professional experience placement, you must wear your Clinical ID at all times, including placements at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
First-Year Students - After the census date, you will receive an email from the Professional Experience Placement Unit with instructions on how to order and collect your card. (Townsville Building 134 and Cairns A1). Cost $15
Clinical ID cards are valid for the duration of your enrolment. It should be returned to JCU on completion of your degree.
Lost or Expired Cards - If you lose your card or it expires before you complete your course, please send an email to firstname.lastname@example.org to receive instructions on how to get a new card. Cost $15
All students enrolled in a Psychology higher degree accredited at a fifth year or higher must be provisionally registered from the start of enrolment in the degree. Provisional registration must be maintained for the duration of enrolment in any component of an accredited qualification, including coursework, practicum and research thesis.
Registration can be obtained with the Psychology Board of Australia under the umbrella of the Australian Health Practitioner Regulation Agency (AHPRA).
To check your registration status or to review the relevant registration standards, visit the AHPRA website: https://www.ahpra.gov.au/
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by Australian Federal Police.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
QLD Residential Aged Care and Multi-Purpose Heath Service facilities - Influenza Vaccination 2021
From the 3rd of May 2021, students undertaking a placement in a Queensland Residential Aged Care or Multi-Purpose Heath Service facility or who may visit an aged care facility during their placement must have the 2021 influenza vaccination before they can enter.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).
Measles, Mumps & Rubella
Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
Documented evidence of pertussis booster vaccination in the previous 10 years.
In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver. If you need to complete the immunisation process, please discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take a minimum of 6 months to complete.
This 30-minute online module covers the fundamentals of infection prevention and control for COVID-19. On completion of the course, please complete the quiz (you must score 80% or above to pass and generate the certificate).
Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.
N.B Some facilities e.g Torres & Cape HHS require all students to have further testing. You will be advised by your placement coordinator if this is required.
All workers and volunteers, including students, who work within a registered NDIS provider and with NDIS-funded participants, are now required to hold a disability Worker Screening Clearance Card. Please review the Agency information for your allocated placements in InPlace to determine whether you are required to complete a disability worker screening clearance.
New clearance required - If you do not already hold a valid clearance, you will need to apply for the screening via the QLD Department of Communities. Please read through this application guide before commencing the process.
Register for an online account. Like the Blue Card process, you will require your CRN from the Department of Main Roads to complete this process (Drivers Licence, Proof of Age Card, Photo Identity Card - your photo must have been taken within the last five years and three months).
Complete application - when going through the online application, please enter the following information for Purpose & Role.
Select - NDIS Improved Health and Wellbeing
Enter Employer Details - In the first instance please search and select James Cook University - Registration/Employer ID 4-433C-1951
As your clearance will be linked to JCU, we will get notification of your card information and will update InPlace accordingly.
Please note that some of the placement facilities may require you to link your clearance to their organisation for the duration of your placement. Make sure you have your card/confirmation email available if requested by the organisation.
Existing Worker Clearance - If you already hold a valid clearance, please ensure you email a scanned copy of your Worker Screening Card to email@example.com, and we will add your details to InPlace. You must provide your Worker Screening Clearance Card details to your placement provider if requested so that they can link you to their organisation for the period of your placement.
Please submit your application as soon as possible once your placement/s have been released to ensure your clearance is approved before you commence. Once approved, it is valid for five years.
The Queensland Health pre-placement requirements have changed for 2021. Please read over the below instructions carefully and action as required.
Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student. Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.
Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.
Once you are registered and receive the login details you are required to complete the below-listed courses. Please use search for courses on iLearn to find the correct course names listed below. On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement.
Building Emergency Procedures - First Response Evacuation Instructions - approx. 30 minutes to complete (annual requirement)
Health Safety and Wellbeing Induction - approx. 20 minutes to complete (once only)
Prevention and Management of Musculoskeletal Disorders (MSD) - approx. 30 minutes to complete (once only)
Code of Conduct - approx. 20 minutes to complete (annual requirement)
Once you have completed the Queensland Health orientation requirements you must complete the Student Orientation Checklist.
Please note that you do not need to add a completion date/expiry date for the 'Building Specific emergency procedures' or 'General evacuation instructions' unless you complete site-specific training e.g Townsville HHS Fire Training.
Infection Control - you do not need to add a completion date/expiry date for this item, as it will be completed while on placement. Please update the checklist once you complete the training.
Don't forget to add in all of the required information (including the name of your course and university name) at the bottom of Page 2 and sign.
Please scan and email the three forms (Student Orientation Checklist, Student Deed Poll and Allied Health Evidence Record) to the Professional Placement Unit. Please ensure you include every page of each document and label each document clearly.
The Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete Fire & Evacuation training.
When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.
The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.
You will be required to register on your first visit to the National Hand Hygiene Initiative website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
To undertake a clinical observation or placement in the JCU Clinics at the Clinical Practice Building students must complete additional requirements as listed below:
Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2. Once you complete the training, you will receive a certificate which will be valid for 12 months.
Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to firstname.lastname@example.org
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children Check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in one session. All modules need to be completed before the placement commences.
The mandatory modules include:
Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
Cyber Security Fundamentals
Infection Prevention and Control Practices - Clinical (Course Cod: 46777047)
Personal Protective Equipment for Combined Transmission Based Precautions (Course Code: 294450660)
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a new profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.