COVID-19 Advice for the JCU Community - Last updated: 8 June 2022, 12pm (AEST)

Psychology (Postgraduate)

What you need to do

Placement subjects in the Psychology Postgraduate Program include PY6001, PY6002 and PY6003. You must ensure you are enrolled in the relevant subject prior to commencing placement.

As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities. Please ensure you have read the guide to submitting PPRs.

View the Psychology Placement Checklist

View the 2022 Psychology Placement Calendar

Pre-placement enquiries: Please contact the Professional Experience Placement Unit. All other enquiries to Placement Coordinator Kelly Horne

Website: College of Healthcare Sciences

COVID-19 Vaccination Requirements for Students (updated 5 May 2022)

The following directions have been updated:

Isolation for Diagnosed Cases of COVID-19 and Management of Close Contacts Direction (No. 7) | Queensland Health

  1. Students are now included with employees as workers within a vulnerable setting for returning to work as a close contact.
  2. A student who is in the post-isolation period or a close contact can enter a vulnerable or high-risk setting if they:
  • remain without symptoms consistent with COVID-19,
  • comply with the vaccination requirements of the vulnerable facility,
  • Advise the facility of their close contact status,
  • Wear a surgical mask and/or comply with any other PPR requirements and
  • Undertakes a COVID-19 test and receives a negative test result on the day of their first shift and every second day thereafter until Day 6

Requirements for International Arrivals Direction | Queensland Health

  1. Students are now included with employees as workers within a vulnerable setting for returning to work following international travel.
  2. Students who enter Queensland from a place outside of Australia are now permitted to enter a vulnerable or high-risk setting if they:
  • comply with the vaccination requirements of the facility
  • have no symptoms consistent with COVID-19
  • undertake COVID-19 testing before commencing duties and every second day for 7 days,
  • use appropriate PPE until 7 days have passed and
  • the facility agrees.

Hospital entry guidelines (12 March)

A student is permitted to enter or remain at a hospital in the State of Queensland, if they:

  • have received the prescribed number of doses of a COVID-19 vaccine.
  • Comply with face mask requirements and any other additional personal protective equipment requirements of the facility
  • do not have symptoms consistent with COVID -19 and are not a diagnosed person; and
  • have ceased being a diagnosed person, and it has been 7 days since the end of isolation.

Residential Aged Care Visitor Direction (includes Multipurpose Healthcare Facilities) (12 March)

vaccinated student must provide evidence of having received the prescribed number of doses of their COVID-19 vaccine and a booster dose where eligible.

QLD Health - Hospital Vaccination clinics:

Mater Health Facilities Queensland

Mater Health Facilities across Queensland require:

  1. N95 masks must be worn in Designated COVID wards or when caring for a COVID-positive patient, in Emergency Departments and Pregnancy Assessment Centres.
  2. Students returning from overseas travel must be fully vaccinated, have isolated for a minimum of 7 full days after returning to Queensland, wear PPR at all times and undertake a COVID-19 test and return a negative result before returning to placement
  3. Students who have tested positive for COVID-19 must isolate for a minimum of 7 full days after a positive test and may return to placement on Day 8 if asymptomatic.
  4. Students who are a close contact can continue on placement provided they are asymptomatic and continue to test negative for COVID-19 before the first shift and on days 2,4, and 6 during the 7-day period of becoming a close contact. Whilst on placement the student must continue to wear an N95 mask in clinical buildings and must have breaks on their own or outside for a 14-day period after the student was identified as a close contact.

Postgraduate Students

Please read the below-listed JCU and DTHM placement procedures, and complete and sign

the Student Declaration to confirm that you have read and understood them.

It is recommended that students download Adobe Acrobat Reader to be able to fill/sign forms. This is a free program. Click here to download Adobe Acrobat Reader.

The below documents contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University concerning professional experience placement.

DTHM Professional Experience Placement Procedures

DTHM Procedure for Infectious Disease

JCU Social Media Policy

JCU Student Conduct Policy

JCU Professional Experience Placement Requirements Procedure

JCU Review of a Student's Suitability to continue a Course involving Placement

JCU WHS - PRO-023 Infection Control Procedure

Once you have completed and signed the above-linked Student Declaration, please email it to the Professional Experience Placement Unit.

You must complete and sign the JCU Confidentiality Acknowledgement every year.

It is recommended that students download Adobe Acrobat Reader to be able to fill/sign forms. This is a free program. Click here to download Adobe Acrobat Reader.

In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.

Please download, complete, sign and email the Confidentiality Acknowledgement to the Professional Experience Placement Unit and retain a copy for your professional portfolio.

Clinical ID cards are not the same as JCU Student ID cards. To get a Clinical ID, you must have first obtained a JCU Student ID.

During professional experience placement, you must wear your Clinical ID at all times, including placements at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.

First-Year Students - After the census date, you will receive an email from the Professional Experience Placement Unit with instructions on how to order and collect your card. (Townsville Building 134 and Cairns A1).  Cost $15

Clinical ID cards are valid for the duration of your enrolment. It should be returned to JCU on completion of your degree.

Lost or Expired Cards - If you lose your card or it expires before you complete your course, please send an email to dthmplacements@jcu.edu.au to receive instructions on how to get a new card. Cost $15

All students enrolled in a Psychology higher degree accredited at a fifth year or higher must be provisionally registered from the start of enrolment in the degree. Provisional registration must be maintained for the duration of enrolment in any component of an accredited qualification, including coursework, practicum and research thesis.

Registration can be obtained with the Psychology Board of Australia under the umbrella of the Australian Health Practitioner Regulation Agency (AHPRA).

A copy of your AHPRA registration must be lodged with the Professional Experience Placement Unit.

To check your registration status or to review the relevant registration standards, visit the AHPRA website: https://www.ahpra.gov.au/

Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).

It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.

A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by Australian Federal Police.

A fingerprint check is not required.

Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).

The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.

For further information, please visit the Australian Federal Police National Police Checks website. Start your online application now.

When you receive your certificate, please provide a copy to the Professional Experience Placement Unit.

International Students

If, at any time after turning 16, you have been a citizen or permanent resident of a country other than Australia, you will need to complete this Commonwealth  Statutory Declaration to meet the aged care requirements of a Criminal History Check.

Vaccine Preventable Diseases Immunisation Requirements

In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first. Students must be protected from the following diseases:

Disease

Vaccination Evidence Required

Hepatitis B

You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).

Measles, Mumps & Rubella

Documented evidence of positive antibody (IgG) for each on serology or documented evidence of two MMR vaccinations at least one month apart.

Varicella

Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).

Pertussis

Documented evidence of pertussis booster vaccination in the previous 10 years.

International Students must have their vaccination records translated into English and complete all forms in English.

COVID-19 Vaccination

All students studying this course will be required to undertake placement activities in a healthcare setting.

According to the public health directive Workers in a healthcare setting (COVID-19 Vaccination Requirements) Direction all students undertaking educational placements at either a QLD Health facility (public) and in all Healthcare settings

From the 15 December 2021 all students undertaking educational placements in all Healthcare settings must be fully vaccinated (i.e. a person 16 years and over has received the prescribed number of doses and one week has passed) against COVID-19 prior to the commencement of the placement.

Evidence of vaccination compliance must be provided to the DTHM Placement Unit or to dthmplacements@jcu.edu.au. Students should only provide a copy of their Apple/Android wallet version of their COVID-19 vaccination certificate. DO NOT provide a copy of the full certificate from Medicare or MyGov. If the Medicare certificate is the only evidence the student has they must block out the Individual Healthcare Identifier (IHI) number.

Influenza Vaccination (FluVax)

Students undertaking a placement in a Residential Aged Care or Multi-Purpose Heath Service facility, or who may visit an aged care facility during their placement, must have a current influenza vaccination before they can enter.

Please email proof of this vaccination to dthmplacements@jcu.edu.au.

While not yet mandatory for all placements, we strongly recommend that all students get the latest influenza vaccination.

If you cannot be vaccinated due to a medical condition, please get a letter from your doctor and email it to the above address.

It is a JCU requirement that ALL professional placement students have a doctor complete the applicable sections of the JCU Health Record and Immunisation Form. The doctor cannot be a relative.

Please email a copy of the completed form, and any serology results if available, to the Professional Experience Placement Unit.

Further advice relating to vaccinations and immunisation is available through JCU Health General Practice, Level 1, Clinical Practice Building, JCU Townsville, Bebegu Yumba campus, Douglas or your General Practitioner.  Recommended Vaccination Schedule at JCU Health General Practice.

For more vaccination information please visit the Queensland Health website.

All Psychology students are required to register and complete the Australian Government Dept. of Health COVID-19 Infection Control Training Module.

This 30-minute online module covers the fundamentals of infection prevention and control for COVID-19.  On completion of the course, please complete the quiz (you must score 80% or above to pass and generate the certificate).

Please submit your completion certificate to dthmplacements@jcu.edu.au

All students must be assessed for their risk of tuberculosis (TB) before commencing clinical placement.

Tuberculosis Risk Assessment FAQ for Workers in QLD Health Facilities

  1. Please complete the QLD Health Tuberculosis Risk Assessment Form for Students. Read the form carefully and respond to the questions.  If you do not understand the questions please complete the form with your doctor’s help.
  2. Email the completed form and any additional documentation (if required) to the Professional Experience Placement Unit
  3. Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.

N.B Some facilities e.g Torres & Cape HHS require all students to have further testing.  You will be advised by your placement coordinator if this is required.

All workers and volunteers, including students, who work within a registered NDIS provider and with NDIS-funded participants, are now required to hold a disability Worker Screening Clearance Card. Please review the Agency information for your allocated placements in InPlace to determine whether you are required to complete a disability worker screening clearance.

New clearance required - If you do not already hold a valid clearance, you will need to apply for the screening via the QLD Department of Communities. Please read through this application guide before commencing the process.

  1. Register for an online account. Like the Blue Card process, you will require your CRN from the Department of Main Roads to complete this process (Drivers Licence, Proof of Age Card, Photo Identity Card - your photo must have been taken within the last five years and three months).
  2. Complete application - when going through the online application, please enter the following information for Purpose & Role.
    1. Select Volunteer
    2. Select - NDIS Improved Health and Wellbeing
    3. Enter Employer Details - In the first instance please search and select James Cook University - Registration/Employer ID 4-433C-1951
  3. As your clearance will be linked to JCU, we will get notification of your card information and will update InPlace accordingly.
  4. Please note that some of the placement facilities may require you to link your clearance to their organisation for the duration of your placement. Make sure you have your card/confirmation email available if requested by the organisation.

Existing Worker Clearance - If you already hold a valid clearance, please ensure you email a scanned copy of your Worker Screening Card to dthmplacements@jcu.edu.au, and we will add your details to InPlace. You must provide your Worker Screening Clearance Card details to your placement provider if requested so that they can link you to their organisation for the period of your placement.

Please submit your application as soon as possible once your placement/s have been released to ensure your clearance is approved before you commence. Once approved, it is valid for five years.

Queensland Health has recently updated the legal instruments and subsidiary documents governing pre-entry clinical placements in Queensland Health facilities. All students must complete orientation before commencing a placement within a Queensland Health facility. You will not be able to commence your placement until your orientation is completed.

1. Student Deed Poll  

Read and complete QH Student Deed Poll

Page 1 - tips for completion

  • Section “Student” – Enter your name
  • Section ” HHS” –  Enter the Hospital and Health Service (HHS) of your confirmed placement location. View the map of Queensland Health Hospital and Health Services to identify your placement location and its corresponding HHS.  If your placement is not allocated yet , please choose the first option from the tab: “Insert name of Hospital and Health Service”.  When your placement location is confirmed , please amend this section on the form to reflect the Hospital and Health Service of your placement and retain the amended copy in your placement professional portfolio to present at placement
  • Section “Education provider” – Enter “James Cook University” and the University's ABN 46 253 211 9553.

Page 8 - tips for completion

  • Your signature must be witnessed. The Witness could be anyone over the age of eighteen (18)
  • All signatures and dates must be entered as required. All sections must be completed.

Please download, complete, sign and email QH Student Deed Form (all 8 Pages) to the Professional Experience Placement Unit and retain a copy for your placement professional portfolio.

2. Student Orientation Checklist

Example of a correctly completed  Student Orientation Checklist

Please tick every box on pages 1 and 2 (even if the document does not apply to you) to acknowledge that you have read and understood all of the potential Queensland Health placement requirements.

Tips for completion

Page 1

Legal Check section

  • Enter the  Date of Check or Date of Completion and Expiry (where applicable) for pre placement requirement, mandatory to your placement (Blue card , General Criminal History Check)

Vaccinations

  • Enter date of vaccination , if applicable , as per your JCU Health and Immunisation form records
  • Enter comments , If you have serology results for your evidence of immunity , enter 'Immunity confirmed by serology' and include the date of your serology
  • COVID19 -  enter the  name of vaccine in  "Comments" section

Page 2

Online Training/Learning Modules

Visit QLD Health iLearn online learning system and register as a student.  Read instructions for completing the student registration process. Q Health recommends you use the Firefox browser. Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete. iLearn support Team on 1800 198 175

You are required to complete the below-listed courses.  Use search for courses on iLearn to find the correct course names .

  • Building Emergency Procedures - First Response Evacuation Instructions
  • Health Safety and Wellbeing Induction
  • Prevention and Management of Musculoskeletal Disorders (MSD)
  • Code of Conduct

On completion enter training dates on  QH Orientation Check List :

  • “Building Specific emergency procedures” or “General evacuation instructions”  - date is not required if you complete site-specific training e.g Townsville HHS Fire Training.
  • “Infection Control” – date is not required. To be completed while on placement.

Print the applicable certificate and retain a copy for your placement professional portfolio.

Page 3

Certification / Declaration

  • Enter all required information and date
  • Please download, complete, sign and email QH Orientation check list (all 7 Pages) to the Professional Experience Placement Unit and retain a copy for your placement professional portfolio.

3. Allied Health  Evidence Record  

Allied Health students are also required to complete additional Allied Health Learning Modules and then fill in the Allied Health Evidence Record as evidence of completion.

The Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete Fire & Evacuation training.

When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.

THHS Fire and Emergency Response Training (You must use your JCU email address to create your account).

Please email your certificate of completion to the Professional Experience Placement Unit and take a copy with you to your placement.

If you require assistance to complete the training, please refer to the Fire and Emergency Response Training User Guide

The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.

You will be required to register on your first visit to the National Hand Hygiene Initiative website.  Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.

National Hand Hygiene Initiative Online Training (please note that your login details for Hand Hygiene Australia will work on this website)

After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.

To undertake a clinical observation or placement in the JCU Clinics at the Clinical Practice Building students must complete additional requirements as listed below:

Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2.  Once you complete the training, you will receive a certificate which will be valid for 12 months.

JCU Student Confidentiality Deed - Read and sign to confirm understanding.

JCU Health - Student Pre-Placement Manual - Read and understand.

Please submit the Fire & Evacuation Certificate and the signed Confidentiality Deed via email to dthmplacements@jcu.edu.au

Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.

Student clearances for clinical placements

IMPORTANT: Student Placements and COVID-19 (includes information about the COVID-19 vaccine)

Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.

In preparation for your placement in New South Wales please go to the following website:

https://www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance

FAQs for student placements in NSW

Print the NSW Clinical Placement Checklist and complete the below requirements:

  1. National Criminal Record Check
    1. Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
    2. The Professional Placement Unit should have a copy of your current National Criminal History Check
  2. NSW Health Code of Conduct
    1. Read the policy directive NSW Health Code of Conduct
    2. Print and complete the Code of Conduct Agreement for Students undertaking Clinical Placements form.
  3. Health and Immunisations
    1. Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases, in particular, page 38 - Attachment 4 Checklist: Evidence required from Category A applicants.
    2. Gather your immunisation evidence as per the immunisation policy.  The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
    3. Print and complete Attachment 6: Undertaking/Declaration Form.
    4. Print and complete Attachment 7 Tuberculosis (TB) Assessment Tool

All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to dthmplacements@jcu.edu.au

Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children Check (Blue Card) remains current.

Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.

When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.

Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.

Mandatory Online Learning Modules

Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.

Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in one session. All modules need to be completed before the placement commences.

The mandatory modules include:

  • Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
  • Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
  • Hand Hygiene
  • Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
  • Cyber Security Fundamentals
  • Infection Prevention and Control Practices - Clinical (Course Cod: 46777047)
  • Personal Protective Equipment for Combined Transmission Based Precautions (Course Code: 294450660)
  • Donning and fit checking of P2 or N95 respirators in NSW healthcare settings (Course Code: 319438161)
  • Security Awareness

eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a new profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.

Please refer to the following guides:

For any technical issues, users will need to contact the State Wide Service Desk on 1300 28 55 33. Please refer to Guide for students in Contacting the State-Wide Service Desk.

All students are now required to have respiratory mask fit testing prior to attending placement in a Hospital.

Please email dthmplacements@jcu.edu.au for further information if you require a Mask fit test for your placement.

Please send in your report/certificate/card to dthmplacements@jcu.edu.au when you have completed your Mask Fit Test.

Students will also be required to take this report/certificate/card with them when entering a hospital facility for placements. Mask Fit Testing will require an annual renewal.

Applications for round one have closed. The second round open from 1st September to 30th September 2022

(WIL)/ Placement Bursary Flyer

(WIL)/ Placement Scholarship Flyer

Applications for this round will close on Friday 29 April - CLOSED

The second round will open on 1 Sept 2022, closing 30 Sept 2022.

GOING  RURAL

Going rural funding
Going Rural is a placement support program for nursing, midwifery and allied health students currently disadvantaged by financial placement constraints. Health Workforce Queensland can provide you with travel and accommodation assistance up to $1000 per rural or remote placement.

going rural poster.