Pharmacy

What you need to do

As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities. Please ensure you have read the guide to submitting PPRs.

View the 2019 Pharmacy Placement Ladder.

View the Pharmacy Placement Checklist.

Pre-placement enquiries: Please contact the Professional Experience Placement Unit's Townsville Office other enquiries to Pharmacy Placements.

Website: College of Medicine and Dentistry

JCU Student Clinical ID Card

Clinical ID cards are issued to students by the Professional Experience Placement Unit.

Clinical ID cards are not the same as JCU Student ID cards. To obtain a Clinical ID you must have first obtained a JCU Student ID.

After the census date, the Professional Placement Unit will order first-year student cards and notify you by e-mail when they are ready for collection in person.

During professional experience placement, you must wear your Clinical ID at all times. This includes placements at JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.

If your card is about to expire and you still require it, or if you lose your card, you will need to contact the Professional Placement Unit. Replacement cards will incur a small cost.

Clinical ID cards are valid for the duration of your enrolment and must be returned to JCU at the completion of your course.

JCU Placement Procedure and Procedure for Infectious Disease

As a JCU professional experience placement student, you are required to read the Professional Experience Placement Procedures for students within the Division of Tropical Health and Medicine. The document contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University in relation to professional experience placement. The document also contains important information about the principles underpinning the administration of student placement.

You are also required to read the Procedure for Infectious Disease for students within the Division of Tropical Health and Medicine. This document guides students and the patients or clients they encounter regarding duty of care and minimising the risk of spreading or contracting vaccination-preventable infectious or blood-borne diseases.

After reading these documents you must sign the Student Declaration, which confirms you have read and understood the contents of both procedures, and email the signed document to the Professional Experience Placement Unit.

JCU Confidentiality Acknowledgement

You must complete and sign the JCU Confidentiality Acknowledgement every year.

In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.

Please download, complete, sign and email the Confidentiality Acknowledgement to the Professional Experience Placement Unit and retain a copy for your professional portfolio.

JCU Pharmacy Uniform

As a JCU Pharmacy placement student, you are expected to comply with the following uniform requirements:

Female studentsMale students
  • Blue shadow stripe shirt with JCU logo (available in ¾- sleeve or short sleeve).
  • Tailored skirt in charcoal/black – corporate style/professional wear – skirt must extend to the knee.
  • OR tailored pants in charcoal/black.
  • Black, enclosed shoes.
  • Blue shadow stripe shirt with JCU logo (available in short or long-sleeve).
  • Tailored pants in charcoal/black.
  • Black, enclosed shoes.
All students
  • Please see your JCUPSA representative for sample sizes and to place your order.
  • Tailored pants can be purchased from alternative retailers.

Working with Children Check QLD - Blue Card

The Working with Children Check (QLD Blue Card System) is a screening process that assesses your suitability to work with children based on known disciplinary and police information.

You must use the JCU version of the blue card applications as provided below. Do not complete your application via the Blue Card website.

It is your responsibility to maintain a current Blue Card throughout your course. It must be renewed at least one month before its expiry date to retain currency.

It is also your responsibility to ensure your contact details are up to date with Blue Card Services. For example, if you change your address or phone number, you must contact Blue Card Services and provide your new details.

Start your Blue Card application

Please commence your application as soon as possible. Note: It can take up to 8 weeks to obtain a Blue Card. There is no fee for students and it is valid for three years.

Complete the Blue Card Application relevant to your campus. Bring the application and your required identification to the Professional Placement Unit. One of the placement staff will then verify your identity and submit the application to Blue Card Services for processing.

If you reside more than 50 km outside Cairns or Townsville, you should have your identification verified by a Justice of the Peace (JP) or other prescribed person using the Confirmation of Identity Form. Then email both your application and confirmation of identity forms (preferably as pdf files) to Professional Experience Placement Unit Please add Blue Card Application as the subject heading of your email.

If you already hold a current Blue Card

If you already hold a Blue Card you should complete a Link an Applicant or Card Holder to this Organisation Form to advise that you are undertaking child-related activities with additional organisations, under the responsibility of JCU.

Visit the Professional Experience Placement Unit in person to complete part G of the form and to submit the application, ensuring you bring two forms of ID with you.

Australian Federal Police (AFP) National Criminal History Check

Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).

It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.

A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by Australian Federal Police.

A fingerprint check is not required.

Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).

The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.

To commence your application, please visit the Australian Federal Police National Police Checks website.

When you receive your certificate, please provide a copy to the Professional Experience Placement Unit.

First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate

Pharmacy students are not required to obtain the First Aid & CPR certificate until the third year.

Students are required to complete an Australian Nationally Accredited First Aid and CPR training course prior to commencing your first professional experience placement, or by week 12 of the first teaching period, whichever comes first.

Please make an appointment that with a Registered Training Organisations that offer First Aid ‘Provide First Aid HLTAID003 (includes CPR)’ and/or CPR ‘Provide Cardiopulmonary Resuscitation HLTAID001’ training.

First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.

First Aid certificates are valid for 3 years and CPR certificates are valid for 12 months only.

A copy of your proof of course completion (i.e. the certificate) must be emailed to the Professional Experience Placement Unit.

It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.

Health and Immunisation

In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.

Vaccination

Evidence Required

Hepatitis B

You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).

Measles, Mumps & Rubella

Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.

Varicella

Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).

Pertussis

Documented evidence of pertussis booster vaccination in the previous 10 years.

In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver.  If you need to complete the immunisation process, please discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take six months to complete.

JCU Health Record and Immunisation Form

It is a JCU requirement that ALL professional placement students have a doctor complete the applicable sections of the JCU Health Record and Immunisation Form. The doctor cannot be a relative.

Section 1 - Vaccines Preventable Disease EvidenceALL students to complete
Section 2 - Non-Responder to Hepatitis B Vaccine AcknowledgementFor students who are NOT immune to Hepatitis B
Section 3 - Exposure Prone ProceduresNot required
Section 4 - Inherent RequirementsALL students to complete

Once complete please email a copy of the form and any serology results if available to the Professional Experience Placement Unit

Further advice relating to vaccinations and immunisation is available through JCU Health General Practice, Level 1, Clinical Practice Building, JCU Townsville, or your General Practitioner.  Recommended Vaccination Schedule at JCU Health General Practice.

For more vaccination information please visit the Queensland Health website.

Tuberculosis (TB) Screening

Tuberculosis (TB)

All students must be assessed for their risk of tuberculosis (TB) before commencing clinical placement.

Tuberculosis Risk Assessment FAQ for Workers in QLD Health Facilities

  1. Please complete the QLD Health Tuberculosis Risk Assessment Form for Students. Read the form carefully and respond to the questions.  If you do not understand the questions please complete the form with your doctor’s help.
  2. Email the completed form and any additional documentation (if required) to the Professional Experience Placement Unit
  3. Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.

N.B Some facilities e.g Torres & Cape HHS require all students to have further testing.  You will be advised by your placement coordinator if this is required.

Queensland Health Placements

Before a student can commence a clinical placement in a QLD Health facility, the following mandatory requirements must be completed and evidence submitted to the Professional Placement Unit.

Document Requirements - please note that these forms can be filled out electronically but will need to be printed before signing.

  1. In preparation for your placement students are required to complete (where applicable), review and be familiar with the QLD Health Placement Orientation Requirements.  Once you've read and understood the requirements you must complete the Student Orientation Checklist form. 
    • Tick every box to acknowledge that you have read and understood the possible placement requirements.
    • Please record your immunisation dates where possible.
  2. The Student Deed Poll must be read and then signed in front of a witness.  
    • Please remember to add James Cook University and the University's ABN 46 253 211 955 at the top of page 1.

Online Learning Modules and Allied Health modules

Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student.  Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.

Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.  Once you are registered and receive the login details you are required to enrol and complete the below online modules.

  • Clinical Placement Student Orientation Course - this course covers student placement requirements.
  • Health Safety and Wellbeing Induction - approx. 20 minutes to complete
  • First Response Evacuation Instructions - approx. 20 minutes to complete
  • Occupational Violence Prevention Fundamental - approx. 20 minutes to complete
  • Prevention and Management of Musculoskeletal Disorders (MSD) - approx. 30 minutes to complete

Allied Health students are also required to complete additional Allied Health Learning Modules and then fill in the Allied Health Evidence Record (Part A - Section 1) as evidence of completion.

On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement.

Please note that once you complete a course, a certificate generated with the date you completed the course. You are able to redo the course within the same year, BUT your certificate will NOT be updated with the new completion date until the new version of the courses is released each year (usually in mid December in readiness for the new year.

All three forms (Student Orientation Checklist, QLD Health Deed Poll and the Allied Health Evidence Record) should then be scanned and emailed to the Professional Placement Unit.  Please ensure you include all pages of each document and label each document clearly.  The originals should be filed in your placement portfolio.

Students are encouraged to visit the QLD Health Clinical Placement webpage to access more information on placements in QLD Health facilities.

Townsville Hospital and Health Service Fire and Emergency Response Training

The Townsville Health and Hospital Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete their own fire training module.

THHS Fire and Emergency Response Training

You must use your JCU email address to create your account.

Please email your certificate of completion to the Professional Experience Placement Unit and take a copy with you to your placement.

Please note that as this is site-specific training, you’ll need to complete the training each time you go to a different facility, department or ward under the Townsville Hospital and Health Service.

If you require assistance to complete the training please refer to the Fire and Emergency Response Training User Guide

NSW Health Placements

Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.

Student clearances for clinical placements

Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.

In preparation for your placement in New South Wales please visit the following website:

www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance

Print the NSW Clinical Placement Checklist and complete the below requirements:

  1. National Criminal Record Check
    1. Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
    2. The Professional Placement Unit should have a copy of your current National Criminal History Check
  2. NSW Health Code of Conduct
    1. Read the policy directive NSW Health Code of Conduct
    2. Print and complete the Code of Conduct Agreement for Students undertaking Clinical Placements form.
  3. Health and Immunisations
    1. Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases, in particular, page 38 - Attachment 4 Checklist: Evidence required from Category A applicants.
    2. Gather your immunisation evidence as per the immunisation policy.  The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
    3. Print and complete Attachment 6: Undertaking/Declaration Form.
    4. Print and complete Attachment 7 Tuberculosis (TB) Assessment Tool

All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to dthmplacements@jcu.edu.au

Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.

Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.

When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.

Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.

Mandatory Online Learning Modules

Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.

Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.

The mandatory modules include:

  • Hazardous Manual Tasks
  • Privacy Module 1 – Know Your Boundaries
  • Introduction to Work, Health and Safety
  • Hand Hygiene
  • Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)

eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.

Please refer to the following guides:

For any technical issues, users will need to contact the State Wide Service Desk on 1300 28 55 33. Please refer to Guide for students in Contacting the State-Wide Service Desk.

Northern Territory (NT) Health Orientations, Immunisations and Ochre Card

If you have placement in the Northern Territory you are required to visit the Northern Territory Department of Health web page: Before you start your student clinical placement. Ensure you read all the information on this page.

Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form  NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card.  Students will also need to provide a recent hand hygiene certificate.

Take note of the Immunisation requirements.

Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:

  • Measles, Mumps & Rubella
  • Diphtheria, tetanus, pertussis
  • Hepatitis A (if you will be working with children or in remote communities)
  • Hepatitis B
  • Varicella
  • Influenza
  • Tuberculosis (dependent on work area) – Mantoux test.

If you require Mantoux testing there are free Tuberculosis Services throughout Queensland.

Students are encouraged to read the Queensland Health Tuberculin Skin Test Fact Sheet.

Provide a copy of all pre-placement documentation to the Professional Experience Placement Unit.