What you need to do
As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities.
Student Clinical ID Card
Clinical ID cards are issued to students by the Professional Experience Placement Unit.
Clinical ID cards are not the same as JCU Student ID cards. To obtain a Clinical ID you must have first obtained a JCU Student ID.
After the census date, the Professional Placement Unit will order first-year student cards and notify you by e-mail when they are ready for collection in person.
During professional experience placement, you must wear your Clinical ID at all times. This includes placements at JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
If your card is about to expire and you still require it, or if you lose your card, you will need to contact the Professional Placement Unit. Replacement cards will incur a small cost.
Clinical ID cards are valid for the duration of your enrolment and must be returned to JCU at the completion of your course.
JCU Placement Procedure and Procedure for Infectious Disease
As a JCU professional experience placement student, you are required to read the Professional Experience Placement Procedures for students within the Division of Tropical Health and Medicine. The document contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University in relation to professional experience placement. The document also contains important information about the principles underpinning the administration of student placement.
You are also required to read the Procedure for Infectious Disease for students within the Division of Tropical Health and Medicine. This document guides students and the patients or clients they encounter regarding duty of care and minimising the risk of spreading or contracting vaccination-preventable infectious or blood-borne diseases.
After reading these documents you must sign the Student Declaration, which confirms you have read and understood the contents of both procedures, and email the signed document to the Professional Experience Placement Unit.
JCU Confidentiality Acknowledgement
You must complete and sign the JCU Confidentiality Acknowledgement every year.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
Download, complete, sign and email the Confidentiality Acknowledgement to the Professional Experience Placement Unit and retain a copy for your professional portfolio.
Medicine Student Code of Conduct
As a JCU Medicine Student, you are required to read, sign and date the JCU Medicine Program Student Code of Conduct.
A copy of your signed Code of Conduct should be provided to the Professional Experience Placement Unit.
Working with Children Check - Blue Card
The Working with Children Check is a screening process that assesses your suitability to work with children based on known disciplinary and police information. You must only use the JCU version of the blue card applications as provided below.
Commence your application as soon as possible and submit it to the Professional Placement Unit for processing and submission. Note: that it can take up to 8 weeks to obtain a Blue Card. There is no fee for students and it is valid for three years. It must be renewed at least one month before its expiry date to retain currency.
It is your responsibility to maintain a current Blue Card throughout your course. It is also your responsibility to ensure your contact details are up to date with Blue Card Services. For example, if you change your address or phone number, you must contact Blue Card Services and provide your new details.
Start your Blue Card application
- Blue Card Application – Townsville, Mackay and Mount Isa Campuses
- Blue Card Application – Cairns and Thursday Island Campuses
Complete a Blue Card Application relevant to your campus and visit the Professional Experience Placement Unit along with all your other documents to verify your identification and submit your application.
*N.B. We do not encourage students to apply online for your Blue Card as documents need to be verified by the Professional Experience Placement Unit, therefore adding extra steps to the process.
If you reside more than 50 km outside Cairns or Townsville, you should have your identification verified by a Justice of the Peace (JP) or other prescribed person using the Confirmation of Identity Form. Then email both your application and confirmation of identity forms (preferably as pdf files) to Professional Experience Placement Unit Enter Blue Card Application as the subject heading of your email.
If you already hold a current Blue Card
If you already hold a Blue Card you should complete a Link an Applicant or Card Holder to this Organisation Form to advise that you are undertaking child-related activities with additional organisations, under the responsibility of JCU.
Visit the Professional Experience Placement Unit in person to complete part G of the form and to submit the application, ensuring you bring two form of ID with you.
- Link an applicant or cardholder to JCU - Townsville, Mackay and Mount Isa Campuses
- Link an applicant or cardholder to JCU - Cairns and Thursday Island Campuses
Australian Federal Police (AFP) National Criminal History Check
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by Australian Federal Police.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
For further information, visit the Australian Federal Police National Police Checks website.
When you receive your certificate, provide a copy to the Professional Experience Placement Unit.
First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate
Students are required to complete an Australian Nationally Accredited First Aid and CPR training course.
Please make an appointment that with a Registered Training Organisations that offer First Aid ‘Provide First Aid HLTAID003 (includes CPR)’ and/or CPR ‘Provide Cardiopulmonary Resuscitation HLTAID001’ training.
First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.
First Aid certificates are valid for 3 years and CPR certificates are valid for 12 months only.
A copy of your proof of course completion (i.e. the certificate) must be emailed to the Professional Experience Placement Unit.
If you are a registered Health Practitioner (e.g. Registered Nurse/Pharmacist) you are exempt from submitting First Aid, however, you are required to submit a valid CPR certificate from a registered training organisation annually.
It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.
Health and Immunisation
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
|Hepatitis B||You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).|
|Measles, Mumps & Rubella||Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.|
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
|Pertussis||Documented evidence of pertussis booster vaccination in the previous 10 years.|
In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver. If you need to complete the immunisation process, discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take six months to complete.
JCU Health Record and Immunisation Form
It is a JCU requirement that ALL professional placement students have a doctor complete the applicable sections of the JCU Health Record and Immunisation Form. The doctor cannot be a relative.
|Section 1 - Vaccines Preventable Disease Evidence||ALL students to complete|
|Section 2 - Non-Responder to Hepatitis B Vaccine Acknowledgement||For students who are NOT immune to Hepatitis B|
Section 3 - Exposure Prone Procedures
Only required for the commencement of Year 4 Bachelor of Medicine/Bachelor of Surgery
Exposure Prone Procedures please use this form to complete this requirement when instructed. Must be completed by your doctor.
|Section 4 - Inherent Requirements||ALL students to complete|
Once complete please email a copy of the form and any serology results if available to the Professional Experience Placement Unit
Further advice relating to vaccinations and immunisation is available through JCU Health General Practice, Level 1, Clinical Practice Building, JCU Townsville, or your General Practitioner. Recommended Vaccination Schedule at JCU Health General Practice.
For more vaccination information please visit the Queensland Health website.
If you are commencing in year one, you are required to complete the Queensland Health Student TB Assessment and Screening Form prior to placement.
The TB Assessment and Screening Form is a self–assessment form. TB screening is generally considered to be a once only requirement. However, if during your placements, you knowingly come into contact with someone with TB, you should have your baseline TB status checked again. Please be advised that certain health facilities may require the TB self-assessment form to be completed prior to placement in years three-six.
Read the form carefully and respond to the questions. Then check your responses with the screening criteria on Page 3.
The majority of students will have no further course of action, however:
If you identified any of the following countries/regions in Q1 and Q2: Africa, Asia, South America, Oceania & Pacific Islands ( Not Australia/New Zealand) then we recommend that you make an appointment with Queensland Health Tuberculosis Control Unit.
Generally, Tuberculin Skin Testing is required if the student is born in a country with a high incidence of TB or has resided for a cumulative time of 3 months or longer in a country with a High Incidence of TB.
If you answer YES to Questions 3, 4, 7, 8 or 9 then we recommend that you make an appointment with Queensland Health Tuberculosis Control Unit. Disregard Question 8 if you do not know your allocated placement ward location.
If you identify as an at risk student ensure that you make this appointment as soon as you can and that you take the Queensland Health Student TB Assessment & Screening form with you. You must have a Mantoux Test at a TB Control Unit as many health services (e.g. NSW Health) will not accept a Mantoux Test from a private pathology service.
You will need to provide the date of your Mantoux Test to the Professional Experience Placement Unit. A student with a positive test for TB is encouraged to follow up with their Discipline Placement Coordinator for a confidential discussion.
You are ALL required to keep this form with your other pre-placement mandatory documents and email the Tuberculosis Assessment & Screening form to email@example.com
- Queensland Health Student TB Assessment & Screening form
- Queensland Health TB Screening information
- Queensland Health Tuberculin Skin Test Fact Sheet
- Tuberculosis Services in Queensland
Queensland Health Placements
Before a student can commence a clinical placement in a QLD Health facility, the following mandatory requirements must be completed and evidence submitted to the Professional Placement Unit.
Document Requirements - please note that these forms can be filled out electronically but will need to be printed before signing.
- In preparation for your placement students are required to complete (where applicable), review and be familiar with the QLD Health Placement Orientation Requirements. Once you've read and understood the requirements you must complete the Student Orientation Checklist form.
- Tick every box to acknowledge that you have read and understood the possible placement requirements.
- You do not need to record your immunisation dates if this information is not readily available.
- The Student Deed Poll must be read and then signed in front of a witness.
- Please remember to add James Cook University and the University's ABN 46 253 211 955 at the top of page 1.
Online Learning Modules
Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student. Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.
Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.
Once you are registered and receive the login details you are required to enrol and complete the below online modules.
- Clinical Placement Student Orientation Course - this course covers student placement requirements.
- Occupational Health and Safety Induction (OHS) formerly Work Health and Safety (WHS) - approx. 30 minutes to complete
- First Response Evacuation Instructions - approx. 20 minutes to complete
- Occupational Violence Prevention Fundamental - approx. 20 minutes to complete
- Prevention and Management of Musculoskeletal Disorders (MSD) - approx. 30 minutes to complete
On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement. You then need to fill in the JCU Training Requirements Declaration (this form can be completed and signed electronically).
All three forms (Student Orientation Checklist, QLD Health Deed Poll and the JCU Training Requirements Declaration) should then be scanned and emailed to the Professional Placement Unit. Please ensure you include all pages of each document and label each document clearly.
Students are encouraged to visit the QLD Health Clinical Placement webpage to access more information on placements in QLD Health facilities.
Townsville Hospital and Health Service Fire and Emergency Response Training
The Townsville Health and Hospital Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete their own fire training module.
You must use your JCU email address to create your account.
Please email your certificate of completion to the Professional Experience Placement Unit and take a copy with you to your placement.
Please note that as this is site-specific training, you’ll need to complete the training each time you go to a different facility, department or ward under the Townsville Hospital and Health Service.
If you require assistance to complete the training please refer to the Fire and Emergency Response Training User Guide
Hand Hygiene Australia Online Learning Package
The Hand Hygiene Australia Online Learning Package was developed as a simple tool to test an individual’s knowledge of hand hygiene in healthcare.
You will be required to register on your first visit to the HHA training website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
JCU Clinical Practice Building Orientation (Townsville Campus)
To undertake a clinical observation or placement at the JCU Clinical Practice Building, you must complete additional requirements and a compulsory questionnaire.
Visit the JCU College of Healthcare Sciences website for forms and links.
Submit the JCU Health Student Confidentiality Deed and the email confirming successful completion of the CPB Online Fire Training to the Professional Experience Placement Unit
NSW Health Placements
Before placements in NSW Health Facilities can proceed James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
Student clearances for clinical placements
Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.
In preparation for your placement in New South Wales please go to the following website:
Print the NSW Clinical Placement Checklist and work towards completing the below requirements:
- National Criminal Record Check
- Read the policy directive Employment Checks – Criminal Record Checks and Working with Children Checks
- The Professional Placement Unit should have a copy of your current National Criminal History Check
- NSW Health Code of Conduct
- Read the policy directive NSW Health Code of Conduct
- Print and complete the Code of Conduct Agreement for Students undertaking Clinical Placements form.
- Health and Immunisations
- Read the policy directive Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases, in particular, page 38 - Attachment 4 Checklist: Evidence required from Category A applicants.
- Gather your immunisation evidence as per the immunisation policy. The Professional Placement Unit should have a record of your immunisations but be aware that NSW requirements do vary slightly.
- Print and complete Attachment 6: Undertaking/Declaration Form.
- Print and complete Attachment 7 Tuberculosis (TB) Assessment Tool
Unless otherwise instructed all completed forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to firstname.lastname@example.org
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.
The mandatory modules include:
- Hazardous Manual Tasks
- Privacy Module 1 – Know Your Boundaries
- Introduction to Work, Health and Safety
- Hand Hygiene
- Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Please refer to the following guides:
- Guide for students - How to set up your NSW Health security profile.
- Guide for students - Log into HETI Online and Complete Mandatory Training
- Guide for students - NSW Health Student Online Accounts (Stafflink ID and Password)
- Guide for students - What to do when you experience issues with logging into My Health Learning
- FAQs for students
- The NSW Health Clinical Placement Information
- The NSW Health Verification Forms
For any technical issues, users will need to contact the State Wide Service Desk on 1300 28 55 33. Please refer to Guide for students in Contacting the State-Wide Service Desk.
Northern Territory (NT) Health Orientations, Immunisations and Ochre Card
If you have a placement in the Northern Territory you are required to visit the Northern Territory Department of Health web page: Before you start your student clinical placement. Ensure you read all the information on this page.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:
- Measles, Mumps & Rubella
- Diphtheria, tetanus, pertussis
- Hepatitis A (if you will be working with children or in remote communities)
- Hepatitis B
- Tuberculosis (dependent on work area) – Mantoux test.
If you require Mantoux testing there are free Tuberculosis Services throughout Queensland.
Students are encouraged to read the Queensland Health Tuberculin Skin Test Fact Sheet.
Provide a copy of all pre-placement documentation to the Professional Experience Placement Unit.
Email Signature & Scanning
Please contact the Professional Experience Placement Unit
All other enquiries:
Sixth year students