As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities.
Students entering the undergraduate degree with Recognition of Prior Learning, at the Year 2 Level, are required to provide evidence of all mandatory requirements. It is essential that you commence this process at the time of enrolment.
COVID-19 Update: Clinical placements restrictions in QLD as of 6 September 2021
For the local government areas of Brisbane City Council, Gold Coast City Council, Ipswich City Council, Lockyer Valley Regional Council, Logan City Council, Moreton Bay Regional Council, Noosa Shire Council, Redland City Council, Scenic Rim Regional Council, Somerset Regional Council and Sunshine Coast Regional Council: Only students fully vaccinated against COVID-19 can enter hospitals, residential aged care facilities, and disability accommodation services to undertake a clinical placement. These local government areas remain impacted areas.
For South West Hospital and Health Service facilities: Full vaccination against COVID-19 is required for students attending a QHealth facility for placement. This requirement is ongoing.
For all other areas of Queensland: Full vaccination against COVID-19 is not currently required (unless have been in an impacted or restricted area in the preceding 14 days).
If your placement is not with a QLD Health facility and you are in a restricted LGA, please contact your placement coordinator to check if you can continue with your placement.
Mandatory vaccination against COVID-19 for aged care workforce (including students on placement)
On 28 June 2021, National Cabinet agreed some changes to vaccination against COVID-19 for the aged care workforce. Specifically:
COVID-19 vaccinations are to be mandated for residential aged care workers as a condition of working in an aged care facility; and
that at least the first dose of a COVID-19 vaccine be administered by mid-September 2021 for all residential aged care workforce. The required date has now been determined as 16 September 2021.
For the purposes of this mandate, the aged care workforce includes students on placements. A list of the relevant facilities can be found here (refer to the Table under Schedule 1 - Definitions). The full media statement from National Cabinet is available here.
COVID-19 Vaccination information for Healthcare students
JCU recommends that Healthcare students who undertake clinical placements as part of their Course requirements be vaccinated against COVID-19 to ensure they can attend clinical placement. Healthcare Students are in the 1B cohort, and most vaccination clinics will have priority appointments available for them.
Students, please use the Vaccine Eligibility Checker and book in as a Healthcare Worker to be eligible to make your first appointment and receive the first dose of the two-dose vaccination course. Remember to take your JCU Clinical ID Card and Medicare Card to your appointment.
Mackay Campus Healthcare Students: Can call 07 4885 6000 and ask them to transfer your call to the COVID vaccination clinic so that you can make an appointment.
After each vaccination, please submit your COVID-19 Vaccination Certificate (avail from myGov) or another evidence document to firstname.lastname@example.org so that your InPlace record can be updated. Students should also update the 'Other Vaccinations' section of the QLD Health Student Orientation Checklist.
Postgraduate students (including Graduate Diploma of Midwifery and Graduate Certificate of Diabetes Education) are required to complete Pre-Placement Requirements (PPRs) prior to placement.
You must complete and submit the following Pre-Placement Requirements (PPRs) prior to the submission deadline outlined below, according to your course:
Evidence of currency as a Registered Health Practitioner
JCU Health and Immunisation Form - all sections must be completed
Tuberculosis (TB) Screening
Cardiopulmonary Resuscitation (CPR) Certificate
JCU Confidentiality Acknowledgement
JCU Student Declaration
Additional State and/or Facility requirements may also be required.
Further information, including the relevant forms, can be located in the black tabs below. Using your JCU email account, email your completed documents to email@example.com and include your email signature in the body of your email.
PPRs Submission Deadline
Graduate Diploma of Midwifery
15 February 2021
Graduate Certificate of Diabetes Education
11 October 2021
Please read the below-listed JCU and DTHM placement procedures, and complete and sign
The below documents contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University concerning professional experience placement.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
The Working with Children Check (QLD Blue Card) is a screening process that assesses your suitability to work with children based on available disciplinary and police information. It is your responsibility to maintain a current Blue Card throughout your course. You must renew your Blue Card before it expires to maintain its currency.
Applying for a Queensland Working with Children Check (QLD Blue Card) has changed.
All applications are now completed online, and new Blue Cards will now display your photo.
All applications (including renewals and linking) will require you to have a Customer Reference Number (CRN) from the Queensland Department of Transport and Main Roads (TMR). You can find your CRN on your QLD Drivers Licence or QLD Proof of Age Card. QLD Blue Card Services is now verifying your identity this way.
Please note your photo must have been taken within the last six years and nine months. If your image is older than six years and nine months, you will need to visit a Queensland Department of Transport and Main Roads office or alternate agency to have a new photo taken. There is no cost for updating your photo.
IMPORTANT: You will not be able to register on the QLD Blue Card Services online portal without your CRN.
Once you have your Queensland Department of Main Roads and Transport Customer Reference Number (CRN) you can proceed with the online registration and application process.
Please read the below information carefully.
NEW QLD Working with Children Check Application
Visit QLD Blue Card Services, scroll down, click on the Register for an online account button and enter the required information.
Once you complete the registration section, you will get a registration account number (6 digits).
Email your registration account number to firstname.lastname@example.org - please make your subject heading "Blue Card Registration Account Number - (insert your full name)"
The DTHM Placement team will activate your registration account number, linking you to JCU. (Please allow up to 48 business hours for this to be actioned)
Once activated, you will receive a text message from QLD Blue Card Services to advise that you can now proceed with your online application. Return to the Blue Card Services website and click on the 'Log in to the online applicant portal' (this cannot be completed until JCU activates your code).
Once QLD Blue Card Services have approved your application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been approved and will update InPlace accordingly.
RENEWAL Applications (current Blue Card already linked to JCU)
Application submitted before current Blue Card expires
Please note, as advised above you will require a CRN and photo recorded with the Queensland Department of Transport and Main Roads to complete your application.
Visit QLD Blue Card Services, scroll down, click on the Register Now button and enter the required information.
As you are already linked to JCU, you will be able to continue with your renewal application via the 'Log in to the online applicant portal'.
Once QLD Blue Card Services approve your renewal application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been renewed and will update InPlace accordingly.
Application submitted after your Blue Card has expired
Please see the process to complete a New QLD Working with Children Check Application as above.
Link your current paid/volunteer card to James Cook University
Email a copy of your current QLD Blue Card to email@example.com. Please make your subject heading 'Link current Blue Card'.
The DTHM Placement team will link your current QLD Blue Card to James Cook University. (Please allow up to 48 business hours for this to be actioned)
You will receive an email from QLD Blue Card Services that your QLD Blue Card is linked to James Cook University.
It is also your responsibility to ensure your contact details are up to date with Blue Card Services.
Do not apply for an NDIS Workers Clearance unless you have been instructed to do so.
If you have been allocated a placement with a National Disability Insurance Scheme (NDIS) provider or state-funded disability provider, you may be required to hold a disability worker screening clearance card. You will receive an email from the nursing placement officer if you are required to obtain a clearance.
New Clearance required - If you do not already hold a valid clearance you will need to apply for the screening via the QLD Department of Communities. Please read through this application guide before commencing the process.
Register for an online account. Similar to the Blue Card process you will require your CRN from the Department of Main Roads to complete this process (Drivers Licence, Proof of Age Card, Photo Identity Card - your photo must have been taken within the last 5 years and 3 months).
Complete application - when going through the online application please enter the following information for -
Purpose and Role - Another Service Prescribed by Regulation
Employer Details - James Cook University - Registration/Employer ID 4-433C-1951
As your clearance will be linked to JCU, we will get notification of your card information and will update InPlace accordingly.
When your clearance is approved, and you receive your card, you will need to provide the details to your placement provider, so that they can link you to their organisation. At the end of your placement please ensure that you are delinked from the organisation.
Existing Worker Clearance - If you already hold a valid clearance, please ensure you email a scanned copy of your Worker Screening Card to firstname.lastname@example.org and we will add your details to InPlace. Then, you must provide your Worker Screening Card details to your placement provider so that they can link you to their organisation for the period of your placement.
Please submit your application as soon as possible so that your screening clearance has been completed prior to your placement start date.
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by the Australian Federal Police.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
All students are required to complete an Australian Nationally Accredited First Aid and Provide Cardiopulmonary Resuscitation (CPR training course and maintain currency for the duration of the course.
Please make an appointment with a registered training organisation that offers the following course codes -
First Aid - Provide First Aid HLTAID003 or HLTAID011 (includes CPR component) - First Aid valid for 3 years.
CPR renewal - Provide Cardiopulmonary Resuscitation HLTAID001 or HLTAID009 - CPR valid for 1 year.
First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.
Fourth Year Dual Degree - Students are to maintain First Aid certification but will not be required to renew the CPR component, instead students will be required to provide satisfactory BLS competency.
If you are a registered Health Practitioner (e.g. Registered Nurse/Pharmacist), you are exempt from submitting First Aid. However, you are required to submit a valid CPR certificate from a registered training organisation annually.
It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.
QLD Residential Aged Care and Multi-Purpose Heath Service facilities - Influenza Vaccination 2021 requirement
From the 3rd of May 2021, students undertaking a placement in a Queensland Residential Aged Care or Multi-Purpose Heath Service facility or who may visit an aged care facility during their placement must have the 2021 influenza vaccination before they can enter.
While not yet mandatory for all placements, we strongly recommend that all students get the latest influenza vaccination.
If you cannot be vaccinated due to a medical condition, please get a letter from your doctor and email it to the above address.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).
Measles, Mumps & Rubella
Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
Documented evidence of pertussis booster vaccination in the previous 10 years.
In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver. If you need to complete the immunisation process, discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take six months to complete.
Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.
N.B Some facilities e.g Torres & Cape HHS require all students to have further testing. You will be advised by your placement coordinator if this is required.
The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.
You will be required to register on your first visit to the National Hand Hygiene Initiative website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
The Queensland Health pre-placement requirements have changed for 2021. Please read over the below instructions carefully and action as required.
Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student. Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.
Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.
Once you are registered and receive the login details you are required to complete the below-listed courses. Please use search for courses on iLearn to find the correct course names listed below. On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement.
Building Emergency Procedures - First Response Evacuation Instructions - approx. 30 minutes to complete (annual requirement)
Health Safety and Wellbeing Induction - approx. 20 minutes to complete (once only)
Prevention and Management of Musculoskeletal Disorders (MSD) - approx. 30 minutes to complete (once only)
Code of Conduct - approx. 20 minutes to complete (annual requirement)
Once you have completed the Queensland Health orientation requirements you must complete the Student Orientation Checklist.
Please note that you do not need to add a completion date/expiry date for the 'Building Specific emergency procedures' or 'General evacuation instructions' unless you complete site-specific training e.g Townsville HHS Fire Training.
Infection Control - you do not need to add a completion date/expiry date for this item, as it will be completed while on placement. Please update the checklist once you complete the training.
Don't forget to add in all of the required information (including the name of your course and university name) at the bottom of Page 2 and sign.
Please scan and email both forms (Student Orientation Checklist and Student Deed Poll) to the Professional Placement Unit. Please ensure you include every page of each document and label each document clearly.
This course has been designed for Student Nurses to introduce Cerner's PowerChart application and the ieMR (the patients integrated electronic medical record). Students only have to complete this once.
Please access your Queensland Health iLearn account (see the Queensland Health Placements tab for information on registering for iLearn if you do not already have an existing account).
Once you log in, use the Search for Courses option at the top of the page, search for (MSHHS-C) Student Nurse ieMR WBT.Click on the course to bring up the course details, and then click on Launch Course to start.
Using the Table of Contents listed on the screen's left-hand side, please complete the following sections - Introduction, Getting Started, Orientation & Navigation, Basic Admission, Obs & Sign Off, Documentation and Sign off Discharge and Appendix 3: Specimen Collection. This is an interactive training module, and you will be required to carry out instructions as you progress through the different sections.
Once the above sections are completed click into End of Course and enter your name for the certificate, then click into the Certificate section and print this off. If you don't get the option to print from this screen, go to your iLearn Certificates page, and you should be able to locate the Student Nurse ieMR Certificate saved here and print it. Certificate Example
Once you have completed both tasks, please email a scanned copy of the Student Nurse ieMR Certificate to email@example.com and save the original with your other placement documents.
To undertake a clinical observation or placement in the JCU Clinics at the Clinical Practice Building students must complete additional requirements as listed below:
Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2. Once you complete the training, you will receive a certificate which will be valid for 12 months.
All students going to Townsville Hospital and Health Service (THHS) facilities must submit additional pre-placement documents. You will receive an email from the facility outlining these additional requirements.
Townsville HHS Fire Training
Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete Fire & Evacuation training.
When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.
Note: Please ensure to submit your THHS fire training certificate within 10 working days of being notified of your placement allocation.
Learning Online (LOL) Training - please note this training is required in addition to the QLD Health iLearn training modules.
Please follow the direction from the email that you will receive from THHS. Once you have completed the LOL training please email your portfolio to firstname.lastname@example.org and to the THHS contact email address.
Townsville HHS Hand Hygiene Training
Please note that this is additional to the National Hand Hygiene Initiative online package.
Townsville HHS - Respiratory Protective Fit Testing Program
Townsville University Hospital is requesting that students participate in Fit testing before attending a placement in the following areas:
Emergency Department, Endoscopy, ICU, Medical 1, Oncology, Paediatrics, Perioperative Service.
IMPORTANT: Fit testing is only required for students who have been allocated to one of the above-mentioned departments. Do not make a booking if you have not been placed in one of these areas.
The Respiratory Protective Fit Testing Program implementation and delivery minimise employee exposure to respiratory hazards and meet legislation, regulations, and Australian Standards for respiratory protection. The policy applies to all employees and includes students undertaking a placement in areas where precautions are required. The testing is used to evaluate the fit of a specific make, model and size of respirator/mask that achieves an adequate seal on an individual’s face to ensure that it is worn correctly.
To make a booking please click here - Fit Test Booking - select Placement Student Fit Test, and then enter the required information. The testing should take between 15 and 30 minutes.
Important: Only to be completed by students allocated to a Torres & Cape Hospital & Health Service (TCHHS) placement. Students who are allocated a TCHHS placement will receive an email outlining instruction for additional requirements.
Influenza Vaccination - students must have the current influenza vaccination. Please submit evidence to the above-mentioned email addresses.
TCHHS Tuberculosis application and fit checking of a P2/N95 mask- this document must be opened on Adobe Pro to enable access to the quiz which must be completed as part of this application. Students must read the learning package and then complete the quiz. 15 Multiple choice questions. 100% correct required to pass. Students should email the completion certificate and email it to the above-noted email addresses.
TCHHS Student Orientation Self Direct Learning Package - you will receive instructions on how to complete this.
Students will also be required to include copies of the below QLD Health requirements, which should have already been completed.
QLD Working with Children Blue Card - email a scanned copy of your card
Immunisation Evidence - email a scanned copy of your JCU Health & Immunisation record
QLD Health documents - Student Deed Poll, Student Orientation Checklist and the five OH&S module certificates from iLearn
First Aid & CPR
Hand Hygiene Certificate
Tuberculosis - Students must use the most recent QLD Health TB Self Assessment form (released 2019). If you had subsequent TB testing or vaccination e.g Mantoux, please supply this with the Self Assessment form.
All students undertaking placement with a Mackay Hosptial and Health Service facility will receive an email from requesting additional pre-placement requirements. You are to provide the following documents at least one week prior to their placement, along with any other documents requested:
1. Student Passport size photo
2. Student orientation checklist
3. Student Deed Poll
4. Evidence of immunisation status
5. Tuberculosis self-assessment and Mantoux test if applicable. TB self-assessment must be sighted and signed by your GP or the GP nurse.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:
Measles, Mumps & Rubella
Diphtheria, tetanus, pertussis
Hepatitis A (if you will be working with children or in remote communities)
Tuberculosis (dependent on work area) – Mantoux test.
Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to email@example.com
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.
The mandatory modules include:
Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
Introduction to Work, Health and Safety
Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
Cyber Security Fundamentals
Infection Prevention and Control Practices - Clinical (Course Cod: 46777047)
Personal Protective Equipment for Combined Transmission Based Precautions (Course Code: 294450660)
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Clinical ID cards are not the same as JCU Student ID cards. To get a Clinical ID, you must have first obtained a JCU Student ID.
During professional experience placement, you must wear your Clinical ID at all times, including placements at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
First-Year Students - After the census date, you will receive an email from the Professional Experience Placement Unit with instructions on how to order and collect your card. (Townsville Building 134 and Cairns A1). Cost $15
Clinical ID cards are valid for the duration of your enrolment. It should be returned to JCU on completion of your degree.
Lost or Expired Cards - If you lose your card or it expires before you complete your course, please send an email to firstname.lastname@example.org to receive instructions on how to get a new card. Cost $15
If you’re a Queensland nursing, midwifery or allied health student needing financial support to go on rural or remote placement, and meet the eligibility criteria, Going Rural can assist.
Going Rural financial assistance is capped at $1000 for rural or remote placement travel and/or accommodation expenses.