As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities.
Students entering the undergraduate degree with Recognition of Prior Learning, at the Year 2 Level, are required to provide evidence of all mandatory requirements. It is essential that you commence this process at the time of enrolment.
Postgraduate students (including Graduate Diploma of Midwifery and Graduate Certificate of Diabetes Education) are required to complete Pre-Placement Requirements (PPRs) prior to placement.
You must complete and submit the following Pre-Placement Requirements (PPRs) prior to the submission deadline outlined below, according to your course:
Evidence of currency as a Registered Health Practitioner
JCU Health and Immunisation Form - all sections must be completed
Tuberculosis (TB) Screening
Cardiopulmonary Resuscitation (CPR) Certificate
JCU Confidentiality Acknowledgement
JCU Student Declaration
Additional State and/or Facility requirements may also be required.
Further information, including the relevant forms, can be located in the black tabs below. Using your JCU email account, email your completed documents to email@example.com and include your email signature in the body of your email.
PPRs Submission Deadline
Graduate Diploma of Midwifery
Graduate Certificate of Diabetes Education
9th of March 2020
Clinical ID cards are not the same as JCU Student ID cards. To get a Clinical ID, you must have first obtained a JCU Student ID.
During professional experience placement, you must wear your Clinical ID at all times, including placements at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
First-Year Students - After the census date, you will receive an email from the Professional Experience Placement Unit with instructions on how to order and collect your card. (Townsville Building 134 and Cairns A1). Cost $15
While the university campuses have limited access due to COVID-19, Clinical ID Cards will be mailed to students postal address. Please check your postal address on eStudent and update if required.
Clinical ID cards are valid for the duration of your enrolment. They must be returned to JCU on completion of your degree.
Lost or Expired Cards - If you lose your card or it expires before you complete your course, please send an email to firstname.lastname@example.org to receive instructions on how to get a new card. Cost $15
Please read the below-listed placement procedures and then complete and sign the Student Declaration as confirmation of your understanding and compliance.
This document contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University concerning professional experience placement. The document also contains important information about the principles underpinning the administration of student placement.
This document guides students and the patients or clients they encounter regarding duty of care and minimising the risk of spreading or contracting vaccination-preventable infectious or blood-borne diseases.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
The Working with Children Check (QLD Blue Card) is a screening process that assesses your suitability to work with children based on available disciplinary and police information. It is your responsibility to maintain a current Blue Card throughout your course. You must renew your Blue Card before it expires to maintain its currency.
The application process to apply for a Queensland Working with Children Check (QLD Blue Card) has changed.
All applications will now be completed online, and new Blue Cards will now display your photo.
All applications (including renewals and linking) will require you to have a Customer Reference Number (CRN) from the Queensland Department of Transport and Main Roads (TMR). You can find your CRN on your QLD Drivers Licence or QLD Proof of Age Card. QLD Blue Card Services is now verifying your identity this way.Blue Card Servies will now verify your identity via
Please note that your photo must have been taken within the last six years and nine months. If your photo is older than six years and nine months, you will need to visit a Queensland Department of Transport and Main Roads office or alternate agency to have a new photo taken. There is no cost for updating your photo.
IMPORTANT: You will not be able to register on the QLD Blue Card Services online portal without your CRN.
Once you have your Queensland Department of Main Roads and Transport Customer Reference Number (CRN) you can proceed with the online registration and application process.
Please read the below information carefully.
NEW QLD Working with Children Check Application
Visit QLD Blue Card Services, scroll down and click on the Register Now button and enter the required information.
Once you complete the Register Now section, you will get a registration code. The code will be used to link your details to James Cook University.
Email your registration code to email@example.com - please make your subject heading "Blue Card Registration Code - (insert your full name)"
The DTHM Placement team will activate your registration code. (Please allow up to 48 business hours for this to be actioned)
Once the code is activated, you will receive a text message from QLD Blue Card Services to advise that you can now proceed with your online application. Go to the Blue Card Servies and click on the 'Log in to the online applicant portal' (this cannot be completed until JCU activates your code).
Once QLD Blue Card Services have approved your application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been approved and will update InPlace accordingly.
RENEWAL Applications (current Blue Card already linked to JCU)
Application submitted before current Blue Card expires
Please note, as advised above you will require a CRN and photo recorded with the Queensland Department of Transport and Main Roads to complete your application.
Visit QLD Blue Card Services, scroll down and click on the Register Now button and enter the required information.
As you are already linked to JCU, you will be able to continue with your renewal application via the 'Log in to the online applicant portal'.
Once QLD Blue Card Services approve your renewal application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been renewed and will update InPlace accordingly.
Application submitted after your Blue Card has expired
Please see the process to complete a New QLD Working with Children Check Application as above.
Link your current paid/volunteer card to James Cook University
Email a copy of your current QLD Blue Card to firstname.lastname@example.org. Please make your subject heading 'Link current Blue Card'.
The DTHM Placement team will link your current QLD Blue Card to James Cook University. (Please allow up to 48 business hours for this to be actioned)
You will receive an email from QLD Blue Card Services that your QLD Blue Card is linked to James Cook University.
It is also your responsibility to ensure your contact details are up to date with Blue Card Services.
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by the Australian Federal Police.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
All students are required to complete an Australian Nationally Accredited First Aid and Provide Cardiopulmonary Resuscitation (CPR training course and maintain currency for the duration of the course.
Please make an appointment with a registered training organisation that offers the following course codes -
First Aid - Provide First Aid HLTAID003 (includes CPR component) - First Aid valid for 3 years.
CPR renewal - Provide Cardiopulmonary Resuscitation HLTAID001 - CPR valid for 1 year.
First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.
Fourth Year Dual Degree - Students are to maintain First Aid certification but will not be required to renew the CPR component, instead students will be required to provide satisfactory BLS competency.
If you are a registered Health Practitioner (e.g. Registered Nurse/Pharmacist), you are exempt from submitting First Aid. However, you are required to submit a valid CPR certificate from a registered training organisation annually.
It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.
Clinical placements in Residential Aged Care Facilities during COVID-19 - Influenza Vaccination
From the 1st of May 2020, students undertaking a placement in a Residential Aged Care Facility or who may visit an aged care facility during their placement must have the 2020 influenza vaccination before they can enter.
While not yet mandatory for all placements, we strongly recommend that all students get the latest influenza vaccination.
Once you have the vaccination, please email proof of this to email@example.com so that your InPlace record can be updated.
If you are unable to obtain your vaccination for reasons such as medical condition, please obtain a letter from your doctor and email it to the above address.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).
Measles, Mumps & Rubella
Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
Documented evidence of pertussis booster vaccination in the previous 10 years.
In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver. If you need to complete the immunisation process, discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take six months to complete.
Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.
N.B Some facilities e.g Torres & Cape HHS require all students to have further testing. You will be advised by your placement coordinator if this is required.
The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.
You will be required to register on your first visit to the National Hand Hygiene Initiative website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
To undertake a clinical observation or placement in the JCU Clinics at the Clinical Practice Building students must complete additional requirements as listed below:
Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2. Once you complete the training, you will receive a certificate which will be valid for 12 months.
Please remember to add James Cook University and the University's ABN 46 253 211 955 at the top of page 1.
ilearn Online Learning Modules
Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student. Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.
Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.
Once you are registered and receive the login details you are required to enrol into the Clinical Student Placement Program and complete the modules listed within the program
Student Midwife ieMR WBT (Midwifery students only)
Health Safety and Wellbeing Induction - approx. 20 minutes to complete
Building Emergency Procedures - First Response Evacuation Instructions - approx. 30 minutes to complete
Occupational Violence Prevention Fundamental - approx. 20 minutes to complete
Prevention and Management of Musculoskeletal Disorders (MSD) - approx. 30 minutes to complete
Code of Conduct - approx. 20 minutes to complete
On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement. You then need to fill in the iLearn Modules Completion Declaration (this form can be completed and signed electronically).
Please note that once you complete a course, a certificate is generated with the date you completed the course. You are able to redo the course within the same year, BUT your certificate will NOT be updated with the new completion date until the new version of the courses is released each year (usually in mid December in readiness for the new year).
All three forms (Student Orientation Checklist, QLD Health Deed Poll and the JCU Training Requirements Declaration) should be emailed to the Professional Placement Unit. Please ensure you include all pages of each document and label each document clearly.
All students going to Townsville Hospital and Health Service (THHS) facilities are required to submit additional pre-placement documents. You will receive an email from the facility outlining these additional requirements.
Learning Online (LOL) Training - please note this training is required in addition to the QLD Health iLearn training modules.
Please follow the direction from the email that you will receive from THHS. Once you have completed the LOL training please email your portfolio to firstname.lastname@example.org and to the THHS contact email address.
THHS Hand Hygiene Training - please note that this is additional to the National Hand Hygiene Initiative online package.
Influenza Vaccination - students attending placement at Eventide Aged Care Complex, Parkland Residential Aged Care Facility, Hughenden Health Service or Richmond Health Service must have the current Influenza Vaccination. Please submit evidence to email@example.com
Townsville HHS Fire Training - Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete Fire & Evacuation training.
When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.
Important: Only to be completed by students allocated to a Torres & Cape Hospital & Health Service (TCHHS) placement. Students who are allocated a TCHHS placement will receive an email outlining instruction for additional requirements.
Influenza Vaccination - students must have the current influenza vaccination. Please submit evidence to the above-mentioned email addresses.
TCHHS Tuberculosis application and fit checking of a P2/N95 mask- this document must be opened on Adobe Pro to enable access to the quiz which must be completed as part of this application. Students must read the learning package and then complete the quiz. 15 Multiple choice questions. 100% correct required to pass. Students should email the completion certificate and email it to the above-noted email addresses.
TCHHS Student Orientation Self Direct Learning Package - you will receive instructions on how to complete this.
Students will also be required to include copies of the below QLD Health requirements, which should have already been completed.
QLD Working with Children Blue Card - email a scanned copy of your card
Immunisation Evidence - email a scanned copy of your JCU Health & Immunisation record
QLD Health documents - Student Deed Poll, Student Orientation Checklist and the five OH&S module certificates from iLearn
First Aid & CPR
Hand Hygiene Certificate
Tuberculosis - Students must use the most recent QLD Health TB Self Assessment form (released 2019). If you had subsequent TB testing or vaccination e.g Mantoux, please supply this with the Self Assessment form.
All students undertaking placement with a Mackay Hosptial and Health Service facility will receive an email from requesting additional pre-placement requirements. You are to provide the following documents at least one week prior to their placement, along with any other documents requested:
1. Student Passport size photo
2. Student orientation checklist
3. Student Deed Poll
4. Evidence of immunisation status
5. Tuberculosis self-assessment and Mantoux test if applicable. TB self-assessment must be sighted and signed by your GP or the GP nurse.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:
Measles, Mumps & Rubella
Diphtheria, tetanus, pertussis
Hepatitis A (if you will be working with children or in remote communities)
Tuberculosis (dependent on work area) – Mantoux test.
Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
Student clearances for clinical placements:
Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.
In preparation for your placement in New South Wales please visit the following website:
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to firstname.lastname@example.org
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.
The mandatory modules include:
Hazardous Manual Tasks
Privacy Module 1 – Know Your Boundaries
Introduction to Work, Health and Safety
Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.