As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities.
Students entering the undergraduate degree with Recognition of Prior Learning, at the Year 2 Level, are required to provide evidence of all mandatory requirements. It is essential that you commence this process at the time of enrolment.
Postgraduate students (including Graduate Diploma of Midwifery and Graduate Certificate of Diabetes Education) are required to complete Pre-Placement Requirements (PPRs) prior to placement.
You must complete and submit the following Pre-Placement Requirements (PPRs) prior to the submission deadline outlined below, according to your course:
Further information, including the relevant forms, can be located in the black tabs below. Using your JCU email account, email your completed documents to email@example.com and include your email signature in the body of your email.
|Postgraduate Course||PPRs Submission Deadline|
|Graduate Diploma of Midwifery||TBC|
|Graduate Certificate of Diabetes Education||TBC|
The following guidelines and checklist can be printed in hard copy or to PDF.
As a JCU professional experience placement student, you are required to read the Professional Experience Placement Procedures for students within the Division of Tropical Health and Medicine. The document contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University in relation to professional experience placement. The document also contains important information about the principles underpinning the administration of student placement.
You are also required to read the Procedure for Infectious Disease for students within the Division of Tropical Health and Medicine. This document guides students and the patients or clients they encounter regarding the duty of care and minimising the risk of spreading or contracting vaccination-preventable infectious or blood-borne diseases.
After reading these documents you must sign the Student Declaration, which confirms you have read and understood the contents of both procedures, and email the signed document to the Professional Experience Placement Unit.
You must complete and sign the JCU Confidentiality Acknowledgement every year.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
Download, complete, sign and email the Confidentiality Acknowledgement to the Professional Experience Placement Unit and retain a copy for your professional portfolio.
The Professional Experience Placement Unit will notify you by email when to source your Clinical ID card. Cards can be sourced from the student centre; Townsville Building 134 and Cairns A1. The cost of the card to students is $15.
Clinical ID cards are used for placement and are not the same as JCU Student ID cards. To obtain a Clinical ID you must have first obtained a JCU Student ID.
During professional experience placement, you must wear your Clinical ID at all times. This includes placement at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
Clinical ID cards are valid for the duration of your enrolment and must be returned to JCU at the completion of your course.
The Queensland Working with Children Check is a screening process that assesses your suitability to work with children based on known disciplinary and police information. You must only use the JCU version of the blue card applications as provided below.
Commence your application as soon as possible and submit it to the Professional Placement Unit for processing and submission. Note: that it can take up to 8 weeks to obtain a Blue Card. There is no fee for students and it is valid for three years. It must be renewed at least one month before its expiry date to retain currency.
It is your responsibility to maintain a current Blue Card throughout your course. It is also your responsibility to ensure your contact details are up to date with Blue Card Services. For example, if you change your address or phone number, you must contact Blue Card Services and provide your new details.
Complete a Blue Card Application relevant to your campus and visit the Professional Experience Placement Unit along with all your other documents to verify your identification and submit your application.
*N.B. We do not encourage students to apply online for your Blue Card as documents need to be verified by the Professional Experience Placement Unit, therefore adding extra steps to the process.
If you reside more than 50 km outside Cairns or Townsville, you should have your identification verified by a Justice of the Peace (JP) or other prescribed person using the Confirmation of Identity Form. Then email both your application and confirmation of identity forms (preferably as pdf files) to Professional Experience Placement Unit Enter Blue Card Application as the subject heading of your email.
If you already hold a Blue Card you should complete a Link an Applicant or Card Holder to this Organisation Form to advise that you are undertaking child-related activities with additional organisations, under the responsibility of JCU.
Visit the Professional Experience Placement Unit in person to complete part G of the form and to submit the application, ensuring you bring two forms of ID with you.
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
A National Police Check obtained from a third party organisation is NOT an acceptable alternative to an NPC issued by the Australian Federal Police.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
For further information, visit the Australian Federal Police National Police Checks website. Start your online application now.
When you receive your certificate, provide a copy to the Professional Experience Placement Unit.
In 2019 students are required to complete an Australian Nationally Accredited First Aid and CPR training course. First Aid certificates are valid for 3 years and CPR certificates are valid for 12 months only.
Year Level 1 - Students are required to complete both First Aid/CPR.
Year Level 2 - Students are required to maintain First Aid & CPR certification for the duration of your course.
Year Level 3 - Students are required to maintain CPR certification
Please make an appointment that with a Registered Training Organisations that offer First Aid ‘Provide First Aid HLTAID003 (includes CPR)’ and/or CPR ‘Provide Cardiopulmonary Resuscitation HLTAID001’ training.
For undergraduate students, First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.
A copy of your proof of course completion (i.e. the certificate) must be emailed to the Professional Experience Placement Unit.
Post-Graduate Students who are registered Health Practitioners (RN, Pharmacist) are exempt from submitting First Aid. However, you are required to submit a valid CPR certificate from a registered training organisation. Registered Nurses can also submit their current workplace CPR competency certificate.
It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.
Bachelor of Nursing Science / Bachelor of Midwifery Undergraduate Students - Basic Life Support OSCE
Students in Year Level 4, 2019, are to continue to submit their BLS OSCE Sheet prior to their first clinical placement in Teaching Period 1. This assessment is completed by dual degree students during their university studies. Students must retain proof that you have successfully completed the Basic Life Support OSCE. Email a copy of your competency form to the Professional Experience Placement Unit when you have a satisfactory grade overall. You must also retain a copy of this form in your professional portfolio for presentation during your professional experience placements.
Postgraduate Students - Basic Life Support Competency
All postgraduate students must demonstrate competency in Basic Life Support and maintain currency during their enrolment. Evidence of competency can be from workplace certification or from a Registered Training Organisation.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised, before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first.
You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).
Measles, Mumps & Rubella
Documented evidence of positive antibody (IgG) for each on serology or documented evidence of 2 MMR vaccinations at least one month apart.
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
Documented evidence of pertussis booster vaccination in the previous 10 years.
In the first instance, we suggest you undergo a blood test to check your level of immunity to Hepatitis B, particularly if you are a recent school leaver. If you need to complete the immunisation process, discuss this with your doctor. You will need to start the immunisation process as soon as possible, as some courses take six months to complete.
It is a JCU requirement that ALL professional placement students have a doctor complete the applicable sections of the JCU Health Record and Immunisation Form
|Section 1 - Vaccines Preventable Disease Evidence||ALL students to complete|
|Section 2 - Non-Responder to Hepatitis B Vaccine Acknowledgement||For students who are NOT immune to Hepatitis B|
|Section 3 - Exposure Prone Procedures|
Required by first-year dual degree Bachelor of Nursing Science-Bachelor of Midwifery students and Postgraduate Midwifery students.
|Section 4 - Inherent Requirements||ALL students to complete|
Once complete please provide a copy of the form and any serology results if available to the Professional Experience Placement Unit
Further advice relating to vaccinations and immunisation is available through JCU Health General Practice, Level 1, Clinical Practice Building, JCU Townsville, or your General Practitioner. Recommended Vaccination Schedule at JCU Health General Practice.
For more vaccination information please visit the Queensland Health website.
It is a requirement of your Course that you complete the Queensland Health Student TB Assessment and Screening Form prior to placement.
It is a requirement of your Course that you complete the Queensland Health Student TB Assessment and Screening Form prior to placement. The TB Assessment and Screening Form is a self – assessment form. TB screening is generally considered to be a once only requirement. However, if during your placements, you knowingly come into contact with someone with TB, you should have your baseline TB status checked again.
Read it carefully and respond to the questions. Then check your responses with the screening criteria on Page 3.
The majority of students will have no further course of action, however:
If you identified any of the following countries/regions in Q1 and Q2: Africa, Asia, South America, Oceania & Pacific Islands ( Not Australia/New Zealand) then we recommend that you make an appointment with Queensland Health Tuberculosis Control Unit.
Generally, Tuberculin Skin Testing in is required if the student is born in a country with a high incidence of TB or has resided for a cumulative time of 3 months or longer in a country with a high incidence of TB.
If you answer YES to Questions 3, 4, 7, 8 or 9 then we recommend that you make an appointment with Queensland Health Tuberculosis Control Unit. Disregard Question 8 if you do not know your allocated placement ward location.
If you identify as an at risk student ensure that you make this appointment as soon as you can and that you take the Queensland Health Student TB Assessment & Screening form with you. You must have a Mantoux Test at a TB Control Unit as many health services (e.g. NSW Health) will not accept a Mantoux Test from a private pathology service.
You will need to provide the date of your Mantoux Test to the Professional Experience Placement Unit. A student with a positive test for TB is encouraged to follow up with their Discipline Placement Coordinator for a confidential discussion.
There are Tuberculosis Services throughout Queensland.
You are ALL also required to keep this form with your other pre-placement mandatory documents and email the Tuberculosis Assessment & Screening form to firstname.lastname@example.org
The Hand Hygiene Australia Online Learning Package was developed as a simple tool to test an individual’s knowledge of hand hygiene in healthcare.
You will be required to register on your first visit to the HHA training website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
Before a student can commence a clinical placement in a QLD Health facility, the following mandatory requirements must be completed and evidence submitted to the Professional Placement Unit.
Please note that these forms can be filled out electronically but will need to be printed before signing.
Online Learning Modules and Integrated Electronic Medical Records (ieMR)
Prior to commencing a placement, you are required to access the QLD Health iLearn online learning system and register as a student. Please note that when you commence the registration process you will be taken to a Frequently Asked Questions page, take a moment to read over the instructions for completing the student registration process. Q Health recommends you use the Firefox browser.
Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete.
Once you are registered and receive the login details you are required to enrol and complete the below online modules. Use the Search Courses option located at the top of your iLearn homepage to find the correct modules.
If you have been allocated to a specialised ward you will be required to complete the relevant additional modules:
On completion of each module, please print the applicable certificate and file this in your placement portfolio. You may be asked to show this evidence while on placement. You then need to fill in the JCU Training Requirements Declaration (this form can be completed and signed electronically).
All three forms (Student Orientation Checklist, QLD Health Deed Poll and the JCU Training Requirements Declaration) should be emailed to the Professional Placement Unit. Please ensure you include all pages of each document and label each document clearly.
Students are encouraged to visit the QLD Health Clinical Placement webpage to access more information on placements in QLD Health facilities.
The Townsville Health and Hospital Service require all students doing a placement at any of their facilities, including regional hospitals and community health centres to complete their own fire training module.
You must use your JCU email address to create your account.
Please email your certificate of completion to the Professional Experience Placement Unit and take a copy with you to your placement.
Please note that as this is site-specific training, you’ll need to complete the training each time you go to a different facility, department or ward under the Townsville Hospital and Health Service.
If you require assistance to complete the training please refer to the Fire and Emergency Response Training User Guide
The below items are required by students undertaking a placement in any of the Torres and Cape Hospital and Health Service facilities. Please submit the applicable evidence of completion to TCHHS-Nursing-SCP@health.qld.gov.au and email@example.com
TCHHS Tuberculosis application and fit checking of a P2/N95 mask - this document must be opened on Adobe Pro to enable access to the quiz which must be completed as part of this application. Students must read the learning package and then complete the quiz. 15 Multiple choice questions. 100% correct required to pass. Students should email the completion certificate and email it to the above-noted email addresses.
TCHHS Orientation and Mandatory Training Program - please read the information and then print and sign the Self Declaration form which is located on the last page of the training program. Scan and email this page to the above-noted email addresses.
Influenza Vaccination - students must have the current influenza vaccination. Please submit evidence to the above-mentioned email addresses.
Only to be completed when directed by the nursing placement officer.
To undertake a clinical observation or placement at the JCU Clinical Practice Building, you must complete additional requirements and a compulsory questionnaire.
Visit the JCU College of Healthcare Sciences website for forms and links.
Submit the JCU Health Student Confidentiality Deed and the email confirming successful completion of the CPB Online Fire Training to the Professional Experience Placement Unit
If you have placement in the Northern Territory you are required to visit the Northern Territory Department of Health web page: Before you start your student clinical placement. Ensure you read all the information on this page.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:
If you require Mantoux testing there are free Tuberculosis Services throughout Queensland.
Students are encouraged to read the Queensland Health Tuberculin Skin Test Fact Sheet.
Provide a copy of all pre-placement documentation to the Professional Experience Placement Unit.
Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
Before a student can commence a clinical placement in a NSW Health facility, students must complete the following mandatory requirements.
In preparation for your placement in New South Wales please visit the following website:
Print the NSW Clinical Placement Checklist and complete the below requirements:
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to firstname.lastname@example.org
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.
The mandatory modules include:
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Refer to the:
For any technical issues, users will need to contact the State Wide Service Desk on 1300 28 55 33. Refer to Guide for students in Contacting the State-Wide Service Desk
To access the Pre-Placement Compliance Checklist for your year level, please click on the relevant year level below:
|Requirement||Year 1||Year 2||Year 3||Year 4|
Dual degree only
JCU Placement Procedure and Procedure for Infectious Disease
JCU Student Declaration form
Students are required to read the procedures and submit the JCU Student Declaration form.
JCU Confidentiality Acknowledgement
JCU Student Clinical ID Card and Name Badge
Available for collection in Teaching Period 2 of Year Level 1.
QLD Working with Children Check - Blue Card
|Check currency||Check currency||Check currency|
Australian Federal Police (AFP) National Criminal History Check
|Check currency||Check currency||Check currency|
JCU Health and Immunisation Record
Tuberculosis (TB) Screening
Queensland Health Orientation Checklist - for Queensland Health placements
Queensland Health Student Deed Poll - for Queensland Health placements
Queensland Health OH&S online modules and Integrated Electronic Medical Records (ieMR) via iLearn - for Queensland Health Placements
Hand Hygiene Australia - Student Health Practitioners online training package
|First Aid Certificate and Cardiopulmonary Resuscitation (CPR) Certificate|
The Townsville Hospital and Health Service Fire and Emergency Response Training
Completed within one week of allocation.
|Northern Territory Health Orientation, Immunisations and Ochre Card|
For Northern Territory placements only
|As required||As required||As required|
New South Wales Health Orientation
Completed 2 weeks prior to placement.
|Check with the Professional Experience Placement Unit for any additional placement requirements|
Year Planner (2018):
Year Planner (2019):
Contact the Professional Experience Placement Unit
All other enquiries:
Email the Nursing and Midwifery Professional Experience Placement team:
email@example.com or phone (07) 4781 5492 (TSV), (07) 4232 1780 (CNS).