As a JCU professional health student, it is your responsibility to ensure all pre-placement requirements (PPRs) are met. Please seek the advice of your placement coordinator or the Professional Experience Placement Unit to confirm the pre-placement information and resources related to other States, services and facilities. Please ensure you have read the guide to submitting PPRs.
Students are classified as healthcare workers and can follow the same directives as healthcare staff. Queensland Health requires that employees, or prospective employees, be fully vaccinated against COVID-19 and maintain that vaccine protection (through any relevant booster doses). This has been a mandated requirement since September 2021.
The following applies to students while on placement within public and private hospitals, Multi-purpose Health services, aged care facilities, disability accommodation services, and corrective service facilities in Queensland:
Students who have tested positive for COVID19 (RAT/PCR):
The day of the positive test result is Day 0
Isolate for a minimum of 5 full days after a positive test (5 full days is 5 x 24-hour periods).
Cannot attend placement for the first two days after isolation
May return to placement on Day 8 provided you are asymptomatic
There is no need to retest for COVID-19.
Students who are close contacts:
can continue placement providing they test negative for COVID-19 and have no symptoms consistent with COVID-19
Must advise the Healthcare facility and wear appropriate personal protective equipment including N95 masks in clinical buildings if advised to do so.
Must comply with the vaccination requirements that apply to the person as an employee at the health care facility
Must return a negative COVID-19 test result before their first shift and on days 2, 4, and 6 during the 7 days after becoming a close contact. The day of last exposure to the COVID-positive person is Day 0.
This requirement applies for the 14 days after you are identified as a close contact.
Returning close contacts must also have meal breaks on their own or outside
Postgraduate students (including Graduate Diploma of Dental Implantology and Graduate Diploma of Orthodontics) are required to complete Pre-Placement Requirements (PPRs) prior to placement.
You must complete and submit the following Pre-Placement Requirements (PPRs) prior to the submission deadline outlined below according to your course.
Using your JCU email account, email your completed documents to firstname.lastname@example.org and include your email signature in the body of your email.
Please complete the following PPR requirements. Please refer to the applicable tab in the Undergraduate Student section for more information and links to forms.
Evidence of your AHPRA registration
Certificate of Currency or Professional Indemnity Insurance Certificate.
JCU Health and Immunisation Form
Cardiopulmonary Resuscitation (CPR) Certificate
JCU Confidentiality Acknowledgement
JCU Placement Procedure and Procedure for Infectious Disease - Student Declaration
Graduate Diploma of Orthodontics
Clinical ID cards are not the same as JCU Student ID cards. To get a Clinical ID, you must have first obtained a JCU Student ID.
During professional experience placement, you must wear your Clinical ID at all times, including placements at the JCU Dental, JCU Health General Practice and JCU Allied Health and Interprofessional Clinics within the JCU Clinical Practices Building.
The below documents contains vital information for all students of the Division of Tropical Health and Medicine (DTHM) about the responsibilities of both students and the University concerning professional experience placement.
In signing the Acknowledgement, you – the student – acknowledge that you have been instructed in the concept of patient, client and business confidentiality, and will respect clients’ confidentiality at all times, including during tutorials, lectures and discussions, both professional and private.
The Working with Children Check (QLD Blue Card) is a screening process that assesses your suitability to work with children based on available disciplinary and police information. It is your responsibility to maintain a current Blue Card throughout your course. You must renew your Blue Card before it expires to maintain its currency.
Applying for a Queensland Working with Children Check (QLD Blue Card) has changed.
All applications are now completed online, and new Blue Cards will now display your photo.
All applications (including renewals and linking) will require you to have a Customer Reference Number (CRN) from the Queensland Department of Transport and Main Roads (TMR). You can find your CRN on your QLD Drivers Licence or QLD Proof of Age Card. QLD Blue Card Services is now verifying your identity this way.
Please note your photo must have been taken within the last six years and nine months. If your image is older than six years and nine months, you will need to visit a Queensland Department of Transport and Main Roads office or alternate agency to have a new photo taken. There is no cost for updating your photo.
IMPORTANT: You will not be able to register on the QLD Blue Card Services online portal without your CRN.
Once you have your Queensland Department of Main Roads and Transport Customer Reference Number (CRN) you can proceed with the online registration and application process.
Please read the below information carefully.
NEW QLD Working with Children Check Application
Visit QLD Blue Card Services, scroll down, click on the Register for an online account button and enter the required information.
Once you complete the registration section, you will get a registration account number (6 digits).
Email your registration account number to email@example.com - please make your subject heading "Blue Card Registration Code - (insert your full name)"
The DTHM Placement team will activate your registration account number, linking you to JCU. (Please allow up to 48 business hours for this to be actioned)
Once activated, you will receive a text message from QLD Blue Card Services to advise that you can now proceed with your online application. Return to the Blue Card Services website and click on the 'Log in to the online applicant portal' (this cannot be completed until JCU activates your code).
Once QLD Blue Card Services have approved your application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been approved and will update InPlace accordingly.
RENEWAL Applications (current Blue Card already linked to JCU)
Application submitted before current Blue Card expires
Please note, as advised above you will require a CRN and photo recorded with the Queensland Department of Transport and Main Roads to complete your application.
Visit QLD Blue Card Services, scroll down, click on the Register Now button and enter the required information.
As you are already linked to JCU, you will be able to continue with your renewal application via the 'Log in to the online applicant portal'.
Once QLD Blue Card Services approve your renewal application, you will receive a confirmation email, and your new Blue Card will be mailed to your nominated address. JCU is also notified that your card has been renewed and will update InPlace accordingly.
Application submitted after your Blue Card has expired
Please see the process to complete a New QLD Working with Children Check Application as above.
Link your current paid/volunteer card to James Cook University
Email a copy of your current QLD Blue Card to firstname.lastname@example.org. Please make your subject heading 'Link current Blue Card'.
The DTHM Placement team will link your current QLD Blue Card to James Cook University. (Please allow up to 48 business hours for this to be actioned)
You will receive an email from QLD Blue Card Services that your QLD Blue Card is linked to James Cook University.
It is also your responsibility to ensure your contact details are up to date with Blue Card Services.
Prior to placement, you must obtain a National Police Certificate (NPC), which is issued by the Australian Federal Police (AFP).
It is important to begin the application process as soon as possible because the certificate can take up to 3 months to process and finalise. Application costs must be borne by you, the student.
The fees for National Police Checks and related services are $42.00 for each National Police Check application from an individual.
A National Police Check obtained from a third-party organisation is NOT an acceptable alternative to an NPC issued by the Australian Federal Police.
When ordering an NPC, select to receive both digital and hard copies of the check. Please retain both copies should you need to present this to the facility.
A fingerprint check is not required.
Section 8 of the NPC application form (Purpose of Check) asks you to select the one main purpose of your application by checking a box beside a code number. You should check code number 37 (Care, instruction or supervision of children/ Care of intellectually disabled persons / Aged Care staff/volunteers).
The NPC states that the 'information contained in this document is valid as at date displayed', i.e. when issued. However, for the purposes of satisfying requirements of most placement facilities, including registered aged care facilities, the certificate is valid for 3 years from the date of issue.
If, at any time after turning 16, you have been a citizen or permanent resident of a country other than Australia, you will need to complete this Commonwealth Statutory Declaration to meet the aged care requirements of a Criminal History Check.
Students are required to complete an Australian Nationally Accredited First Aid and CPR training course.
Please make an appointment with a registered training organisation that offers the following course codes -
First Aid - Provide First Aid HLTAID003 or HLTAID011 (includes CPR component) - First Aid valid for 3 years.
CPR renewal - Provide Cardiopulmonary Resuscitation HLTAID001 or HLTAID009 - CPR valid for 1 year.
First Aid and CPR certificates from Queensland Health facilities (Non-Accredited Training Provider) and online courses are not accepted. Students must attend the training course in person. First Aid and CPR Certificates provided by Non-Accredited Training Providers will not be accepted.
If you are a registered Health Practitioner (e.g. Registered Nurse/Pharmacist), you are exempt from submitting First Aid. However, you are required to submit a valid CPR certificate from a registered training organisation annually.
It is the student's responsibility to meet the costs of an Accredited First Aid and CPR course.
In accordance with Queensland Health and JCU procedures, students who are enrolled in health courses must be fully immunised before commencing their professional experience placement, or by the end of the first teaching period, whichever comes first. Students must be protected from the following diseases:
Vaccination Evidence Required
You are required to provide evidence of completed immunisation course or proof that you are immune to Hepatitis B (Seroconverted).
Measles, Mumps & Rubella
Documented evidence of positive antibody (IgG) for each on serology or documented evidence of two MMR vaccinations at least one month apart.
Documented evidence of positive varicella antibody (IgG) on serology or two doses of varicella vaccine at least one month apart (evidence of one dose is sufficient if the person received their first dose before 14 years of age).
Documented evidence of pertussis booster vaccination in the previous 10 years.
International Students must have their vaccination records translated into English and complete all forms in English.
All students studying this course will be required to undertake placement activities in a healthcare setting.
According to the public health directive Workers in a healthcare setting (COVID-19 Vaccination Requirements) Direction all students undertaking educational placements at either a QLD Health facility (public) and in all Healthcare settings will be required to be fully vaccinated (i.e. a person 16 years and over has received the prescribed number of doses and one week has passed) against COVID-19 prior to the commencement of the placement.
Evidence of vaccination compliance must be provided to the DTHM Placement Unit or to email@example.com. Students should only provide a copy of their Apple/Android wallet version of their COVID-19 vaccination certificate. DO NOT provide a copy of the full certificate from Medicare or MyGov. If the Medicare certificate is the only evidence the student has they must block out the Individual Healthcare Identifier (IHI) number.
While not yet mandatory for all placements, we strongly recommend that all students get the latest influenza vaccination.
If you cannot be vaccinated due to a medical condition, please get a letter from your doctor and email it to the above address.
Exposure Prone Procedures
Students studying a Bachelor of Dental Surgery & Postgraduate Dental students will undertake exposure prone procedures throughout the course of their study and are required to complete testing annually from the commencement of the program. Please take the Exposure Prone Procedure form to your GP for completion.
Retain a copy of this form and any relevant documentation to take with you if any further assessment is required.
N.B Some facilities e.g Torres & Cape HHS require all students to have further testing. You will be advised by your placement coordinator if this is required.
Queensland Health has recently updated the legal instruments and subsidiary documents governing pre-entry clinical placements in Queensland Health facilities. All students must complete orientation before commencing a placement within a Queensland Health facility. You will not be able to commence your placement until your orientation is completed.
Section ” HHS” – Enter the Hospital and Health Service (HHS) of your confirmed placement location. View the map of Queensland Health Hospital and Health Services to identify your placement location and its corresponding HHS. If your placement is not allocated yet , please choose the first option from the tab: “Insert name of Hospital and Health Service”. When your placement location is confirmed , please amend this section on the form to reflect the Hospital and Health Service of your placement and retain the amended copy in your placement professional portfolio to present at placement
Section “Education provider” – Enter “James Cook University” and the University's ABN 46 253 211 955.
Page 8 - tips for completion
Your signature must be witnessed. The Witness could be anyone over the age of eighteen (18)
All signatures and dates must be entered as required. All sections must be completed.
Visit QLD Health iLearn online learning system and register as a student. Read instructions for completing the student registration process. Q Health recommends you use the Firefox browser. Student Registrations are processed Monday to Friday and you will receive an email once your registration is complete. iLearn support Team on 1800 198 175
You are required to complete the below-listed courses. Use search for courses on iLearn to find the correct course names .
Building Emergency Procedures - First Response Evacuation Instructions
Health Safety and Wellbeing Induction
Prevention and Management of Musculoskeletal Disorders (MSD)
Code of Conduct
On completion enter training dates on QH Orientation Check List :
“Building Specific emergency procedures” or “General evacuation instructions” - date is not required if you complete site-specific training e.g Townsville HHS Fire Training.
“Infection Control” – date is not required. To be completed while on placement.
Print the applicable certificate and retain a copy for your placement professional portfolio.
The Townsville Hospital and Health Service (THHS) require all students doing a placement at any of the THHS facilities, including regional hospitals and community health centres to complete Fire & Evacuation training.
When undertaking a placement at the Townsville University Hospital, please complete training for the Main Hospital Building (Ground Level, Level 1, Level 2, Level 3) and the Sub Acute building. This certification is only valid for 12 months. If completing a placement at any of the other THHS facilities, please complete the training applicable to that facility.
The hand hygiene online learning module provides education on hand hygiene and, more broadly, the principles of infection prevention and control.
You will be required to register on your first visit to the National Hand Hygiene Initiative website. Please register as a student and select the Student Health Practitioners Module (e.g all students) training package. The module should take approximately 15-30 minutes to complete.
After completing the learning package and correctly answering all of the quiz questions a completion certificate will be emailed to you. Please provide a copy of the certificate to the Professional Experience Placement Unit. You should retain a copy of the certificate in your professional portfolio to take with you to your professional experience placement.
To undertake a clinical observation or placement in the JCU Clinics at the Clinical Practice Building students must complete additional requirements as listed below:
Fire & Evacuation Training - Please select location Clinical Practice Building, select Visitor and then select Levels 1 and 2. Once you complete the training, you will receive a certificate which will be valid for 12 months.
Students on placements must make sure they’ve completed the relevant requirements in the table provided, this includes a current criminal history check (less than 3 years) and a working with children clearance (also called an Ochre Card) at your own cost. If you have the form NT working with children volunteer concession form completed by your placement coordinator, this can reduce the cost of the Ochre card. Students will also need to provide a recent hand hygiene certificate.
Take note of the Immunisation requirements.
Students are to produce Certified copies of vaccination and confirming serology documents for the following vaccine-preventable diseases:
Measles, Mumps & Rubella
Diphtheria, tetanus, pertussis
Hepatitis A (if you will be working with children or in remote communities)
Tuberculosis (dependent on work area) – Mantoux test.
Dental Students: To participate in placement activities NT Oral Health requires you to have had a current Influenza vaccination and be completely vaccinated for COVID19 prior to the commencement of your placement.
Additional requirements for Alice Springs
AFP Certificate - Criminal History check to be issued within 6 months of placement commencement. JCU Students are eligible to apply through the Northern Territory Police as a volunteer at a minimal cost of $14. Please have the Volunteer Form signed by your Placement Office. Once this is completed Apply here
Before placements in NSW Health facilities can proceed, James Cook University must have a current Student Placement Agreement with the Local Health District in which the placement is to occur. Without the Student Placement Agreement, the placement cannot proceed.
All forms should be emailed to your JCU Placement Coordinator in the first instance and then emailed to firstname.lastname@example.org
Students undertaking clinical placements in hospitals or other health services in NSW are not required to obtain a Working with Children Check however, Students must ensure that their Queensland Working with Children check (Blue Card) remains current.
Whilst you are preparing your mandatory requirements for verification, your JCU Placement Coordinator will enter your Name, DOB, email address and Student ID number on Clinconnect, the NSW Student Placement Portal. All student placements in NSW Health facilities are processed through Clinconnect.
When the NSW Placement coordinator has reviewed your mandatory requirements, they will then update your status to “Verified” on Clinconnect. This will then allow the processing of your placement to be approved.
Approximately 2 weeks prior to the commencement of your placement, the Student will receive an email to inform you of your StaffLink ID and temporary password.
Mandatory Online Learning Modules
Students will be required to log in to My Health Learning with their eight-digit StaffLink ID username and password.
Students will be compliant with mandatory training when all modules are listed as Completed except for Hand Hygiene which when completed will be termed, Current. It is advised that you start and complete a module in the one session. All modules need to be completed before the placement commences.
The mandatory modules include:
Privacy – It’s yours to keep (replaces Privacy Module 1 - Know your boundaries: students must complete the new module)
Work, Health & Safety and Hazardous Manual Tasks (replaces Introduction to Work Health and Safety: students must complete the new module)
Introduction to Work, Health and Safety
Between the Flags – Tier 1: Awareness, Charts and Escalation (eLearning)
Cyber Security Fundamentals
Infection Prevention and Control Practices - Clinical (Course Cod: 46777047)
Personal Protective Equipment for Combined Transmission Based Precautions (Course Code: 294450660)
Donning and fit checking of P2 or N95 respirators in NSW healthcare settings (Course Code: 319438161)
eHealth NSW is strengthening security for NSW Health’s corporate systems by asking NSW Health students to set up a profile. This profile will provide greater security and will help students to more easily spot security threats. It will also enable students to reset their passwords without having to contact the State-Wide Service Desk.
Applications for this round will close on Friday 29 April - CLOSED
The second round will open on 1 Sept 2022, closing 30 Sept 2022.
Going rural funding Going Rural is a placement support program for nursing, midwifery and allied health students currently disadvantaged by financial placement constraints. Health Workforce Queensland can provide you with travel and accommodation assistance up to $1000 per rural or remote placement.