RDIM Step 4 - Publish You will need to consider Access Conditions
Access Conditions (Open, Conditional, Restricted)
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-
RDIM
- Introduction
- RDIM Overview
- My Responsibilities
- Research Data JCU Platform
- Step 1 - Plan
- Step 2 - Manage
- Step 3 - Archive
- Step 4 - Publish
- Step 5 - Reuse
- Step 6 - Review
- Step 7 - Dispose
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Terminology
- Access Conditions (Open, Conditional, Restricted)
- Active Data
- Active Storage and Collaboration Options
- Citations
- Collaborator
- Completed Data
- Conditional Access
- Confidentiality
- Consent
- Contracts
- Copyright
- Creative Commons Licence
- Creative Commons Zero (CC0)
- Custodian
- Custodianship
- Data
- Data Creator
- Data Custodian
- Data Manager
- Digital Object Identifier (DOI)
- Data Package
- Data Papers
- Data Publication
- Data Record
- Data Repositories
- Data Retention
- Data Storage - Active Data or Working Data
- Data Storage - Completed Data
- Data Visualisation
- Data Wrangling (Cleaning)
- De-identifying Data
- Digital Object Identifier (DOI)
- DIKW Model
- DOI Minting Services
- Embargo
- Ethics and Ethical Clearance
- FAIR Data Principles
- File Formats
- File Names
- Folder Structures
- HDR Candidate
- Information
- Intellectual Property
- JCU Researcher
- Lead Investigator
- Licensing Data
- Metadata
- Moral Rights
- Open Access
- Primary Advisor
- Primary Materials
- Privacy and Personal Information
- Repositories
- Research Data
- Research (Data and Information) Asset
- Research (Data and Information) Asset Lifecycle
- Research Data JCU Platform
- Research Data Management Plan (RDMP)
- Research Information
- Research Project
- Restricted Access
- Retention
- Retention Rules for Specific Data Types
- Sensitive Data
- Storage
- Supporting Documents
- Triangulation, Data Linkage and Integrating Authorities
- Version Control
- Working Data
- Wrangling (Cleaning) Data
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The following access levels can be applied to your data via the Research Data JCU platform.
- Restricted Access
- Most data can be published via open or conditional access but this option is useful for sensitive datasets that cannot be de-identified and for highly confidential data. Making metadata available via a Data Publication ensures your work is more visible and facilitates discussion/collaboration with other researchers.
- Conditional Access
- This can be a good option for sharing sensitive data that has been de-identified. By making access conditional you can ensure requestors are genuine researchers and that they will maintain confidentiality and keep data files secure.
- Open Access
-
Data can be downloaded via a link in Research Data JCU. Open data can be freely used, reused and redistributed by anyone - subject at most to the requirement to attribute and share alike. The ideal route is to ensure data is in a machine-readable format on an easily accessible platform with an open licence applied to it. Some licences are more ‘open’ than others. Look at the Know Your Rights: Understanding CC Licences Poster for a good visualization/comparison of the licences.
This option maximizes the visibility and potential impact of your data and may be required by your funder or publisher.
- More Options
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You can make data files (in the same dataset) available under different conditions.
Using survey data as an example:- raw data with direct identifiers would need to be stored in a secure location (option 1),
- de-identified data might be made available via negotiation (2), and
- the survey questions and codebook describing data variables could be public (3).
- Changing Access
- You can change options even after the dataset has been published. Under certain circumstances you may wish to have restricted or conditional access to your data and then open it up after a nominated period. In this example, you should choose a licence for your data, as a licence will govern use of the data.
It’s important to remember that whatever Access Conditions you apply to your data and information needs to completely align with any ‘ethics’ approval and/or ‘consent’ that has been given. For example:
- If the consent form and related information sheet indicates the data and information is for the ‘specific' purpose of this research project, the data and information CANNOT be used for ANY other purpose, even by the primary researcher.
- However, if the consent form and related information sheet indicates the data and information can be used for ‘extended’ purposes such as related research, the data and information CAN be used for whatever secondary purpose is stated. Where appropriate, further conditional access may be applied as per above.