RDIM Terminology Data Storage - Completed Data

Data Storage - Completed Data

The master copy used in the active stage of your research project will generally be the version of your research data that you archive as completed data. It is important to retain (refer to Data Retention) completed data for a minimum period to enable the results of your research to be validated or (possibly) replicated.

Although it is generally only necessary to retain records and data sufficient to support validation (or recordkeeping requirements) some data has long-term value and should be retained beyond the minimum period.

Consider the following criteria when making your decision about retaining your research data and information:

  • Uniqueness and non-replicability;
  • Reliability, integrity, and usability;
  • Relevance to a known research initiative or collection;
  • Community, cultural or historical value; and
  • Economic benefit.

Refer to Retention Rules for Specific Data Types for more information.

Note that long-term or permanent storage of large datasets may require additional funding, so you should consider this when making funding applications, etc.

Storing completed data in Research Data JCU:

Please create a Data Record and organise storage i.e.

  • attach files/zip files if your data is less than 100 MB in total and is not sensitive;
  • enter URLs for data held in discipline/funder or other trusted repositories e.g. NCBI, public GitHub sites;
  • email researchdata@jcu.edu.au to assist with larger, sensitive or hard copy data and documentation (e.g. paper survey responses and signed consent forms)