VAVS Home Videoconferencing View JCU videoconference room details The Zoom Invite
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The Outlook Zoom plug-in enables scheduling Zoom meetings directly from Outlook
Schedule a Zoom Meeting
Click on the Schedule a Meeting icon in Outlook,to bring up this pop-up:
The above options are set by default
- 1. Host Video is turned on when host joins (change if desired to off)
- 2. Participant Video is turned on when participant joins (change if desired to off)
- 3. Audio Options set to Both (leave as is)
- 4. Telephone dial in numbers are by default set to Australia - click on Edit to add dial-in numbers for other countries
- 5. Tick the Require meeting password if a password is required (usually not required)
- 6. Tick Enable join before host - allows participants to join without the host joining the meeting. If un-ticked, the participants will require the HOST KEY which is not included in the invitation
- 7. Mute participants upon entry (useful for meetings with a large number of participants)
- 8. Use Personal Meeting ID - when un-ticked, Zoom will create a random Zoom ID for this meeting, one which only the invitees will know (more secure than using a personal ID).
- 9. Record the meeting automatically - tick if recording is required
- 10. Force include Join URL in location field - provides the link to be used for participants joining from a PC/laptop in the location field of the invitation. (something like https://jcu.zoom.us/j/640208466)
- 11. Alternative hosts: - add the email addresses of participants to be given host privileges.
Create the Zoom Invitation
Click on the Continue button to create the invitation
| To | Add participants by their email addresses - add videoconferencing@jcu.edu.au if there are videoconference enabled rooms associated with a meeting |
| Subject | Zoom meeting title - change as required |
| Location | The link provided for participant joining by PC or laptop - if there are associated videoconference rooms booked, please provide the Booking Reference (host key) or add the participating rooms by name i.e. 17-101, A1-405 etc |
| Start time | Change as required |
| End time | Change as required |
| Recurrence | Add as required (the button is in the top right section of the invite) |