COVID-19 Advice for the JCU Community - Last updated: 5 May 2022, 3pm (AEST)

VAVS Home Videoconferencing


Video conferencing - what is it?

  • Videoconferencing delivers audio and video to bring people together irrespective of their geographical locations with the added ability to share content in real time.
  • JCU video conference hardware (Cisco/Tandberg) use internationally recognised standards as laid down by ITU, the International Telecommunications Union.
  • Zoom, the the preferred soft codec video conference solution at JCU, is available to all staff and students. Zoom interoperates with traditional video conference hardware (Cisco/Tandberg/Poly) enabling cross communication regardless of platform. MS Teams is widely used amongst staff for internal communications. MS Teams cannot be used with traditional video conference hardware.
  • Video conference sessions can be as simple as a conversation between two people in private offices (point-to-point) or involve several sites (multi-point) with more than one person in rooms of various sizes and complexity at different locations sharing  information stored on computers, views of objects, documents etc.
  • Some 150 JCU videoconferencing systems (personal and room based) are located in Atherton, Cairns, Cloncurry, Longreach, Mackay, Mount Isa, Singapore, Thursday Island and Townsville  with additional back-end infrastructure hardware such as gateways, VCS, MCU and Mediasite recorders concentrated in Cairns and Townsville.
  • At JCU, videoconferencing venues include
    • Smaller board rooms and meeting rooms
    • Medium sized presentation/lecture rooms
    • Large theatres
  • All venues are fitted with fully integrated videoconferencing hardware systems or dedicated Zoom facilities (ZoomRoom).
  • Some of the venues are multi-point capable with in-built resources to connect up to three video participants.
  • Hosting video conferences with an even large number of concurrent participants requires scheduling via Zoom.

Centrally Bookable JCU Rooms (Supported by VAVS)

  • Small conference rooms
    • Small conference rooms with board room style set ups, are ideal for groups of 8 to 14 persons, where a large degree of interaction (audio, video, content sharing) is required between the participants at both ends.
  • Mediums sized presentation/lecture rooms
    • These room are typically accommodating student numbers in the range of 40-60 where some degree of interaction is desired between all participants.
  • Large theatres
    • Facilities such as the Sir George Kneipp auditorium (492 seats), Crowther 1 (300), the Medical School theatre (295), Nursing Science theatres (200+) and the Science Place lecture theatre (150) are fitted with sizeable projector screens and voice reinforcement, suitable for presentations and lectures to the larger groups.
  • Equipment standard
    Centrally bookable video conference enabled rooms at JCU are fitted with the following equipment:
    • Single or dual display system (flat panels or projectors)
    • In house AiO Desktop PC
    • Document cameras/visualizer
    • Microphones (Wireless microphones in the larger rooms)
    • HDMI Cable with adapters to connect laptops
  • Training
    • Experienced technicians are available to assist with customized training.
  • Zoom is the virtual video meeting room (VMR) platform designed to enhance communication and collaboration throughout the university and elsewhere. Zoom is available to all staff and students at JCU. For assistance in getting Zoom up and running, contact InfoHelp on 15500 or 21777.