RDIM Step 2 - Manage Organise Data Data Storage - Active or Working Data

Data Storage - Active or Working Data

Active data and working data are the same thing, read the definition of Active Data.

Appropriate data storage is one of the most critical aspects of good research data management. There are many circumstances that can lead to data loss with potentially devastating consequences for your research project, and your research career, and safeguarding against these should be a top priority.

Researchers may need different storage and collaboration solutions at different stages of the Research (Data and Information) Asset Lifecycle. The options listed under ‘Active Storage and Collaboration Options’ are suitable for storing; active (working) data, collaborating with other researchers, and/or creating backups.

For archiving completed data see Data Storage - Completed Data.

The basic rules for storing data and safeguarding against data loss are:

DO make three copies of the data and keep them in separate places

  1. A hard drive, external or on your computer;
  2. An external hard drive or cloud drive (JCU supports MS OneDrive and Teams);
  3. A network or other storage solution supported by JCU, e.g.  HPRC

DON'T keep the only copy of your research data on a hard drive, laptop, external drive, USB key, these devices do fail.

Compliant Data Storage Options include:

Non-Compliant Data Storage Options include:

  • Shared university network drive (e.g. G, H etc)
  • Personal equipment (e.g. external drive/s, own laptop, etc)
  • External cloud storage/collaboration space (e.g., Dropbox, Google Drive).

Non-compliant options should only be used for backups, never for primary storage

You will also need to be familiar with the:

For information on active storage and collaboration options, refer to the During Project Phase - Step 2:  Manage | Organise Data | Data Storage - Active or Working Data.

Active Storage and Collaboration Options

 JCU Microsoft OneDriveJCU Microsoft TeamsJCU HPRC
Storage Capacity 5 TB 25 TB per team Up to 5 TB and
 250 KB files
Collaborating with JCU researchers
Collaborating with external researchers12
Sensitive Data
Remote Access
Data Stored in Australia
Deleted File Recovery✔3
via Service Now request
Suitable for Backups
Best Feature Quick to setup, easy to use, access from day one.Includes other methods for collaboration along with file sharing. Excellent for use with HPC compute for data analysis.
Getting SetupJCU Microsoft OneDriveMake a collaboration tool request.

JCU Service Now

Accessing the HPC


  1. Microsoft Team team owners can add guest accounts or external account.
  2. Researchers can apply (via ServiceNow) for external collaborators to have access to their JCU HPC account.
  3. Within 30 days.