RDIM Step 2 - Manage Organise Data Data Storage - Active or Working Data
Data Storage - Active or Working Data
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RDIM
- Introduction
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- Step 1 - Plan
- Step 2 - Manage
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Terminology
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Active data and working data are the same thing, read the definition of Active Data.
Appropriate data storage is a critical aspect of good research data management.
Many factors can lead to data loss or misuse with devastating consequences for your research and research career. Safeguarding against these should be a priority.
Researchers may need different storage and collaboration solutions at different stages of the Research (Data and Information) Asset Lifecycle. The options, also listed under ‘Active Storage and Collaboration Options’ are suitable for storing active (working) data, collaborating with other researchers, and/or creating backups.
JCU approved data storage options include:
- Research Data JCU < 100 MB (for completed data only)
- JCU High Performance Research Computing (HPRC) < 1 TB, up to 10 TB by agreement
- JCU QCIF Research Data Storage (QRISCloud) > 50 GB, up to many TB
- JCU Microsoft Office 365 OneDrive < 5 TB
- storage as dictated by Research Partner and/or Funding Agency
Non-approved data storage options include:
- Shared university network drive (e.g. G, H etc)
- Personal equipment (e.g. external drive/s, own laptop, etc)
- External cloud storage/collaboration space (e.g., Dropbox, Google Drive).
Non-approved options should only be used for backups, never for primary storage.
For archiving completed data see Data Storage - Completed Data.
The basic rules for storing data and safeguarding against data loss are:DO keep three copies in separate places i.e., on at least two different types of media (physical device or cloud) and in another location (physical location or cloud) DON'T keep the only copy of your research data on a physical device e.g., hard drive (PC, laptop or external HDD) or USB key. |
The optimal combination of storage solutions will depend on your specific workflow, the volume and sensitivity of your data, and your preferences for file access and collaboration. For instance, you may prefer to work on your PC’s hard drive and synch to JCU Microsoft OneDrive if factors such as internet access, performance, or application compatibility are important. On the other hand, synching from OneDrive back to your PC (ensure you have sufficient space), facilitates collaboration and provides access to version history and a cloud backup if local storage fails. In practice, a combination of these approaches is likely to be helpful.
IMPORTANT: The following hypothetical research projects and storage options are provided for guidance only and are not prescriptive. To discuss a specific project and storage requirements in more detail please contact researchdata@jcu.edu.au
General
| Field-work based:
| ||
Computational analysis:
| Sensitive data:
|
Active Storage and Collaboration Options
JCU Microsoft OneDrive | JCU Microsoft Teams | JCU HPRC | JCU QCIF Research Data Storage (QRISCloud) | |
---|---|---|---|---|
Storage Capacity | 5 TB | 25 TB per team |
Up to 5 TB and 250, 000 files | > 50 GB up to many TB and 1,000,000 files |
Collaborating with JCU researchers | ✔ | ✔ | ✔ | ✔ |
Collaborating with external researchers | ✔ | ✔1 | ✔2 | ✔ |
Sensitive Data | ✔ | ✔ | ✘ | ✔ |
Remote Access | ✔ | ✔ | ✔ | ✔ |
Data Stored in Australia | ✔ | ✔ | ✔ | ✔ |
Deleted File Recovery | ✔3 via Service Now request | ✘ | ✘ | ✘ |
Suitable for Backups | ✔ | ✔ | ✘ | ✔ |
Best Feature | Quick to setup, easy to use, access from day one. | Includes other methods for collaboration along with file sharing. | Excellent for use with HPC compute for data analysis. | Large-scale data storage |
Getting Setup | JCU Microsoft OneDrive | Make a collaboration tool request. | QRIScloud |
Notes
- Microsoft Team team owners can add guest accounts or external account.
- Researchers can apply (via ServiceNow) for external collaborators to have access to their JCU HPC account.
- Within 30 days.