JCU Access Fund

The JCU Access Fund could be the answer if money problems stand between you and a higher education at JCU. The reasons for your financial circumstances are taken into consideration when awarding these scholarships and bursaries. There are three different awards under the JCU Access Fund.

The JCU Access Fund is currently being updated for 2017.

If  you would like to find out what is changing then
please Click Here to find out more


2016 JCU Access Fund and Commonwealth Scholarships Information Sheet

Student TypeUndergraduate, first or second year of study
Area of StudyAny
Total Value1st year only  - Access Scholarship $5,000
1st year only  - Access Bursary $1,500
2nd year only - Support Grant $500 book voucher
Duration1 year
Closing DatesLast round for 2016 - 29 July 2016

Am I eligible?

If all the below statements describe you and your current situation, you can apply for the JCU Access Fund

  • I am an Australian citizen, New Zealand citizen or Permanent Humanitarian Visa holder
  • I am experiencing financial hardship
  • I am or will be enrolled in my first or second calendar year of an undergraduate diploma or bachelor course
  • I have not previously completed a bachelor degree (or it is a prerequisite to my current course)
  • I am or will be enrolled full-time, or I have exceptional circumstances that prevent me from studying full-time e.g. disability, significant carer or Indigenous community responsibilities.

Notes:
First year students are only eligible for the Access Scholarship or Bursary
Second year students are only eligible for the Support Grant only.
The Access Fund scholarships are only paid out once,

What would I receive?

  • If you are a successful applicant for the Access Scholarship, you will receive a single payment of $5,000.
  • If you are a successful applicant for the Access Bursary, you will receive a single payment of $1,500.
  • If you are a successful applicant for the Support Grant, you will receive a credit of $500 at the JCU Bookshop.

Your enrolment is confirmed at census date for the relevant study period, then payments are made within 3-4 weeks by direct deposit to your bank account or as credit at the JCU Bookshop.

How do I apply?

Current JCU students should apply online in eStudent (preferred) or complete an application form and return it to the University by one of the methods listed on the last page of the form.

Prospective or returning students

If you are without access to eStudent you should complete an application form and return it to the University.  The preferred method is via email to scholarships@jcu.edu.au, see other methods listed on the last page of the form.

If you are unsure what is required take a look at the Examples of Supporting Documentation

By submitting a single application, you will be considered for all scholarships within the JCU Access Fund and Indigenous Commonwealth Scholarship Program for which you are eligible.
When applying for a scholarship it is very important that you ensure that your application and all relevant documents are submitted before the closing date. If an application is incomplete, it will not be considered.

Please note that online or email submission is preferred. If you would like a hardcopy application mailed to you, please contact the Scholarships Office.

What happens now?

Your application is checked for completeness and eligibility, and you will receive an email confirmation it has been received. After the closing date it will be individually assessed and ranked based on the information and supporting documentation provided in your application. There will be no interviews. Scholarships will be allocated by the Selection Committee in order of merit.

Scholarship rules

That apply to:
JCU Access Scholarships
JCU Access Bursaries
JCU Support Grants

Introduction

For the purpose of this document the JCU Access Scholarships, JCU Access Bursaries and JCU Support Grants will be collectively referred to as the JCU Access Fund.  A payment under this program will be referred to as an award.
The JCU Access Fund has been established to assist JCU first and second year undergraduate students from low socio-economic backgrounds with study related costs.

The JCU Access Fund is funded from a number of sources, including JCU, the Commonwealth Government’s Higher Education Participation and Partnerships Program, and by donations from members of the community.

This scholarship is subject to the provisions of the James Cook University Coursework Scholarships, Bursaries and Grants Policy.

Nature of the JCU Access Fund

The JCU Access Scholarship

  • is valued at $5,000 or such amount as the Selection Committee may determine from time to time;
  • is to be paid in two equal instalments, each made following the census dates for Teaching Period 1 and 21.

The JCU Access Bursary

  • is valued at $1,500 or such amount as the Selection Committee may determine from time to time;
  • is to be paid in two equal instalments, each made following the census dates for Teaching Period 1 and 21.

The JCU Support Grant

  • is valued at a $500 or such amount as the Selection Committee may determine from time to time;
  • is to be paid as a credit at the Coop Bookshop to be redeemed within a timeframe specified by the Selection Committee, or as cash, depending on the source of funding, following the census dates for Teaching Period 1 and 21.

Eligibility Criteria

To be eligible for an award under the JCU Access Fund, an applicant must:

  • for JCU Access Scholarships and JCU Access Bursaries be a JCU student in their first year of enrolment2 in an undergraduate bachelor or diploma course as at the census date for Teaching Period 1 and 21; or
  • for JCU Support Grants be a JCU student in their second year of enrolment2 in an undergraduate bachelor or diploma course, as at the census date for Teaching Period 1 and 21; and
  • be an Australian citizen, a New Zealand citizen or a holder of a permanent visa; and
  • be enrolled by the census date as a full-time student (at least 9 credit points) in Teaching Period 1 or 21 or be enrolled by the relevant census date as a part-time student due to exceptional circumstances that prevent the applicant from enrolling as a full-time student; and
  • have not previously completed a bachelor degree (or it is a prerequisite to my current course)
  • be experiencing on-going financial hardship demonstrated by sufficient documentary evidence to enable a comprehensive assessment by the Selection Committee. Evidence may be in the form of an applicant being eligible for or receiving Centrelink benefits or be dependent on a person who is receiving Centrelink benefits.  Centrelink benefits include the provision of a Health Care Card; and
  • be able to demonstrate that they have experienced ongoing hardship or additional challenges which may hinder their access to, or participation in, tertiary education.

1 The census dates for Study Period 1 and Study Period 2
2 The year of enrolment relates to the period of time that the student has been enrolled, regardless of the year level of subjects within the course

Application Procedures

Applications must be submitted on the official form no later than the date set by the Selection Committee for the year in which the award is to be made.

Applicants must attach to the official form, where appropriate:

  • a copy of all supporting documentation, as indicated on the application form; and
  • any other supporting documentation that would assist the Selection Committee in assessing the merit of the application.

Applications submitted without the relevant documentation will not be considered.

The applicant authorises the Selection Committee to make such enquiries as to the applicant’s suitability to receive the award, which includes authorisation for the Selection Committee to examine the applicant’s academic record.

Selection Process

The selection criteria and ranking methodology shall be determined each year by the Selection Committee, which shall comprise:

  • Dean, Learning, Teaching and Student Engagement, or nominee (Chair);
  • Manager, Student Equity and Wellbeing, or nominee;
  • Head, Australian Aboriginal and Torres Strait Islander Student & Community Engagement, or nominee
  • Student Support Officer, JCU Student Association, or nominee
  • Manager, External Relations, or nominee
  • Business Analyst, Quality, Planning and Analytics, or nominee
  • Manager, Enrolments and Fees, or nominee

At any meeting of the Committee three members shall form a quorum.

The Committee or its Chairperson may invite other University staff members and persons external to the University, as required for the purposes of the Committee, to attend meetings as advisors.

In establishing the selection criteria and ranking methodology, the Selection Committee will afford consideration to the following criteria:

  • extent of hardship experienced by applicant;
  • applicant’s status in relation to under-represented groups in higher education;
  • other criteria that the Selection Committee deems appropriate.

The Committee shall nominate a suitably qualified person as the Evaluation Officer to undertake the ranking of applications in accordance with the agreed methodology.

The Director, Student Services shall nominate a person who has not been appointed as the Evaluation Officer, as the Quality Assurance Officer to rank 10% of the applications in accordance with the agreed methodology.

Any significant discrepancies between the rankings of the Evaluation Officer and the Quality Assurance Officer shall be reported to the Dean, Learning, Teaching and Student Engagement, or nominee and appropriate action taken.

An applicant will not be selected for an award under the JCU Access Fund unless the University is satisfied that the applicant meets the eligibility criteria.

When assessing exceptional circumstances relating to part-time study, the decision that an applicant cannot study full-time due to exceptional circumstances will be made by the Evaluation Officer; and for the purposes of ongoing eligibility by the Manager, Enrolments and Fees. Factors such as disability, significant carer responsibilities, the unique circumstances of Indigenous students and course constraints outside a student’s control will be taken into account in determining ability to study full-time.

Where the number of eligible applications exceeds the awards available, applications will be ranked using the methodology determined by the Selection Committee, and awards will be allocated in order of rank.

Where applications are ranked equally on the basis of personal and financial circumstances, academic merit will be used as the final determinant.

The Selection Committee, in accordance with agreed ranking methodology, will determine and ratify the recipients of awards of the JCU Access Fund.

Conditions of the JCU Access Fund

Payment of an award is subject to confirmation of enrolment after the census date for Teaching Period 1 or 21.

Payment will not be made for an award if the recipient does not confirm acceptance by 31 May for Teaching Period 1 or 30 November for Teaching Period 21.

An award may be terminated by the Director, Student and Academic Services if the recipient:

  • ceases to meet the eligibility criteria; or
  • is suspended or excluded from their course of study in which they were offered a award under the provisions of the Academic Progression Policy; or
  • has been subject to more than one penalty for academic misconduct under the University’s Student Academic Misconduct Requirements;
  • has been found guilty of inappropriate conduct under the Student Conduct Policy and this inappropriate conduct is deemed serious by the Student Discipline Committee;
  • is found to have provided false or misleading information in relation to the award.

Administration of the Award

The Fund shall be administered by the Scholarships Office, Student Services, on behalf of the Selection Committee.

The funds shall be held in an account in the name of the University and shall be administered by the officer of the University charged with administering the program.

Appeal Process

A student may request a review of any decision made pursuant to this policy by lodging the request in writing with the Manager, Enrolments and Fees within 14 days of the date of notification.

If not satisfied with the outcome of the review a student may then lodge an appeal under the JCU Student Complaints Management Policy.

1 The census dates for Study Period 1 and Study Period 2
2 The year of enrolment relates to the period of time that the student has been enrolled, regardless of the year level of subjects within the course.

Approval Details

Document sponsor:Dean, Learning, Teaching and Student engagement
Approval authority 
Version no12-1
Date for next review2017