JCU is committed to providing a safe workplace for staff, students and visitors to the University. The University recognises the need to protect students, staff and the environment from potential hazards associated with hazardous chemicals, drugs and poisons.
Use and storage of Schedule 11 Hazardous Chemicals
Use and storage of Schedule 10 Prohibited or Restricted Carcinogens (taking into account Section 5.5 of this Procedure)
Security of the “11 Hazardous Chemicals of Security Concern”.
Personnel that may have their health affected by a chemical should be consulted during a chemical risk assessment.
Risk assessments should be stored on the Riskware system.
A register of Hazardous Chemicals used, handled, or stored at the workplace is to be kept at the workplace by the person responsible for the use and storage of the Hazardous Chemical.
The requirement to list items on the register does not apply if the chemical is a consumer product and a SDS is not required to be obtained under section 344 of the Work Health and Safety Regulation 2011 (Qld).
The register must:
Be up to date
Have a current SDS for each Hazardous Chemical
Be accessible to personnel that may use, handle or store the Hazardous Chemicals
Be maintained on the Chemwatch system.
Each Chemwatch access is to be set up to ensure that only the chemical inventory or manifest relevant to that person is available for viewing and editing.
The WHS Biological, Radiation and Chemicals Safety Advisor will assign login details to the Chemwatch system and can be contacted at firstname.lastname@example.org. Permission for the access is to be provided in writing by the relevant supervisor.
The Chemwatch system can run reports for Hazardous Chemical Registers, Schedule 11 Manifest Report, and Schedule 11 Placarding reports controlled to the users log in.
An inventory of the maximum quantity of Hazardous Chemicals expected to be stored in each location must be maintained on the JCU Chemwatch system by the person responsible for storing the Hazardous Chemical.
The Hazardous Chemicals are to be entered in the Hazardous Chemicals “manifest” structure within the Chemwatch system. This will include:
Creating a manifest folder within the relevant JCU location, for example: Townsville, Cairns etc.
Subfolder with Building number
Next subfolder with room number
Assign building number and room as applicable into Store Title
Create storage location with contents for each individual storage cupboard/ fridge etc.
Where the quantity of Schedule 11 Hazardous Chemicals stored, exceed the manifest quantities listed in Table 10.1, Schedule 11, of the Work Health and Safety Regulation 2011, a notification is to be sent to WorkCover Queensland.
“Form 73 – Notification of a manifest quantity” is to be completed and a copy of the current Schedule 11 Manifest sent with the form. The form can be accessed at www.worksafe.qld.gov.au.
Form 73 is to be submitted by the person responsible for the storage location (example,Laboratory Manager) in consultation with the JCU WHS Biological, Radiation and Chemicals Safety Advisor. Typically the notification will be for the holdings of an entire building, independent of management structure or organizational lines.
Before quantities of a Schedule 11 Hazardous Chemical are established or increased,resulting in a change to the Schedule 11 Manifest for the location, the:
College Manager or Dean must approve the increase and confirm that the increase in storage capacity is required. They must ensure that the Schedule 11 Hazardous Chemical will be stored as per the relevant standards for the class of chemicals. The approval and confirmation is to be in writing.
The Form 73 is to be lodged in consultation with the JCU HSE Biological, Radiation and Chemicals Safety Advisor.
When quantities of Schedule 11 Hazardous Chemicals decrease, resulting in a change to the Schedule 11 Manifest for the location, the HSE Biological, Radiation and Chemicals Safety Advisor is to be notified that a new notification Form 73 will need to be lodged.
The Form 73 is to be lodged in consultation with the JCU HSE Biological, Radiation, and Chemicals Safety Advisor.
Outer warning placards:
Schedule 11 Hazardous Chemicals outer warning placards, are required where the total quantity of Schedule 11 Hazardous Chemicals or group of Schedule 11 Hazardous Chemicals, exceed the placard quantity listed in Table 10.1, Schedule 11, of the Work Health and Safety Regulation 2011 (Qld:.
This applies to all chemicals stored within a location, and is independent of JCU management structure or organizational lines
As such the placard plan will need to consider all storages within the location.
The outer warning placard must be red letters on white or silver background and consistent with Figure 1.
Figure1: Outer Warning Placard
Information placards are placed at the location of storage and are dependent on the class of chemicals stored and the type of storage. Storage placards must be compliant with the guidance as set out in Schedule 13 of the Work Health and Safety Regulation 2011 (Qld).
The person with responsibility regarding the storing of the Schedule 11 Hazardous Chemicals shall determine placarding requirements.
The information placard is to be:
Located as reasonably practicable to the main entrance of the building
Located on the entrance to each room or walled section of the building where the chemical is used, handled or stored
If the container is external, then next to the container
Separate from other distracting signage.
The Chemwatch inventory can provide reports specific to the Schedule 11 Manifest being viewed to determine the chemicals that have exceeded information placard quantities.
Schedule 10 of the WorkHealth & Safety Regulation 2011 (Qld) lists chemicals that are Schedule 10 Prohibited or Restricted Carcinogens. These chemicals will only be approved for use at JCU campuses and sites where there is a genuine requirement for analysis or research.
The responsible supervisor and Dean of College must be consulted and have given approval prior to starting the process of obtaining a Schedule 10 Prohibited or Restricted Carcinogen. The WHS Biological, Radiation and Chemicals Safety Advisor is to be notified of the carcinogen to maintain a register of approvals
A separate application is required for each Schedule 10 Prohibited or Restricted Carcinogen
Or posted to Health and Hygiene Unit, HICB, Workplace Health and Safety Queensland, PO Box 820, Lutwyche Qld 4030.
A risk management procedure is to be supplied with the completed Form 74. A template risk management application can be found at the following link "Carcinogen Application Risk Management Procedure". The risk management procedure will need to contain:
Why the chemical must be used
Control measures to prevent exposure
Maintenance and testing procedures for control measures
Use of Schedule 10 Prohibited and Restricted Carcinogens
A copy of the approval will need to be provided to the supplier to obtain the chemical
The Schedule 10 Prohibited or Restricted Carcinogen is to be stored, used and disposed of as per the risk management procedures
A statement of exposure (template can be found at "Carcinogen Exposure Letter") is to be provided to a worker at the end of the worker’s engagement. This statement is to include:
Name of the Schedule 10 Prohibited or Restricted Carcinogen to which the worker may have been exposed
The time period the worker may have been exposed. How and where the worker may obtain records of the possible exposure
Medical advice, whether the worker should undertake regular health assessments, and the relevant tests to undertake.
Records of Schedule 10 Prohibited and Restricted Carcinogens
A record must be maintained of the full name, date of birth and address of each worker likely to be exposed to the prohibited carcinogen or restricted carcinogen at the workplace. A template register to gather this information can be found at "Personnel Usage of a Carcinogen"
Consent must be provided by each person that their personal information can be retained
Keep a copy of each authorisation given to the person including any conditions imposed on the authorisation
A record of the usage of the carcinogen must be recorded to account for the substance. A usage log can be found at "Carcinogen Usage Log".
The various classes of Hazardous Chemicals are to be stored as per the requirements for that class of chemical. Typically this is obtained from the relevant Australian Standard for each class:
Class 1 - Dangerous Goods - Explosives
Class 2 - Dangerous Goods - Gases
Class 3 - Dangerous Goods - Flammable Liquids
Class 4 - Dangerous Goods - Flammable Solids; Substances Liable to Spontaneous Combustion; Substances which in Contact with Water, Emitting Flammable Gases
Class 5 - Dangerous Goods - Oxidising Substances and Organic Peroxides
Class 6 - Dangerous Goods - Toxic and Infectious Substances
Class 7 - Dangerous Goods - Radioactive Material
Class 8 - Dangerous Goods - Corrosive Substances
Class 9 - Dangerous Goods - Miscellaneous Dangerous Goods and Articles
Management of chemicals in laboratories shall be maintained in line with the requirements of AS/NZS 2243 Safety in Laboratories series.
Storages specifically in laboratories are covered within:
AS/NZS 2243.10:2004 Safety in laboratories – Storage of chemicals
This standard lists the quantities of hazardous chemicals permitted to be stored in a laboratory other than in a chemical storage cabinet.
AS/NZS 2243.2:2006 Safety in laboratories – Chemical Aspects
All storage locations and the maximum quantity stored are to be entered on the Chemwatch manifest.
The Australian Standards database can be accessed from the JCU home page, through the JCU Library webpage, by selecting databases, selecting “S” in the alphabetical listing and then “Standards Australia” (http://libguides.jcu.edu.au/az.php?a=s).
a) In a water-based solution containing 10% or higher of ammonium perchlorate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
a) In a water-based solution at any concentration, or b) In a form other than a water-based solution, at a concentration of 15% or higher
At a concentration of 30% or higher
At a concentration of 10% or higher
a) In a water-based solution containing 10% or higher of potassium chlorate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
a) In a water-based solution containing 10% or higher of potassium nitrate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
a) In a water-based solution containing 10% or higher of potassium perchlorate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
At a concentration of 95% or higher
a) In a water-based solution containing 10% or higher of sodium chlorate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
a) In a water-based solution containing 10% or higher of sodium perchlorate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
a) In a water-based solution containing 10% or higher of sodium nitrate; or b) In a form other than a water-based solution, at a concentration of 65% or higher
at any concentration
Chlorine (gas only)
at any concentration
at any concentration
at any concentration
Schedule 11 Hazardous Chemicals are to be transported in line with the:
International Air Transport Association (IATA) Dangerous Goods Regulations for air transport
Australian Code for the Transport of Dangerous Goods by Road & Rail
International Maritime Dangerous Goods Code.
The person packaging the Schedule 11 Hazardous Chemicals and signing the consignment note will require shipping and packaging training.
In the “My Requisition” system for purchasing please use the following User Codes and attached the required documentation:
Table 2: UserCodes
Schedule 11 (Dangerous goods)
Schedule 7, 8 and 9
User code: 8432 is used for Schedule 11 (Dangerous Goods)
Schedules 5 and 6 have no specific requirement for purchasing. These substance may still be hazardous or dangerous goods (User Code: 8432), local risk assessments and procedures will need to be in place.
If a purchase order is required quickly or special arrangements need to be made such as exceeding a credit card limit, contact the JCU Purchasing Unit.
Table 3: Summary
Summary of Hazardous Chemicals and other purchasing requirements can be found here.