Procedures, Guidelines and Forms

JCU Work Health and Safety policy, guidelines, information sheets, proformas and application/permit forms are available for download here.

Please visit the JCU Policy Library for policy and procedures relating to Work Health and Safety matters at JCU.

If you are seeking information that is not available here, please contact the Work Health and Safety Unit for assistance.

Asbestos

• WHS-PRO-008 Asbestos Management Procedure
  • Appendix 1: Risk Assessment Algorithm for In-situ ACM
  • Appendix 2: Asbestos Warning Labels
  • Appendix 3: Air Monitoring Action Levels
  • WSE-PRO-SWMS-008a Asbestos Management Minor Works Safe Work Method Statement (SWMS)
  • WHS-PRO-TEM-008b Asbestos Removal Notification Letter Template
• How to manage and control asbestos in the workplace Code of Practice 2021

Audits and Inspections

• WHS-PRO-029 Workplace Audit and Inspection Procedure
  • WHS-PRO-CHK-029a General WHS Inspection Checklist

Biosafety and Quarantine

• WHS-PRO-009 Biosafety Procedure
  • Appendix 1: Overview of Obtaining Approval to Work with Biological Hazards at JCU
  • Appendix 2: Institutional Biosafety Committee (IBC) Membership
  • Appendix 3: OGTR Certified Laboratories
  • Appendix 4: Quarantine Certified Laboratories
  • Appendix 5: Biohazardous and Clinical Waste
  • WHS-PRO-FORM-009a Biosafety Application Approval Form
  • WHS-PRO-FORM-009b "Approved Arrangements" "Fit and Proper Person" Induction Form
  • WHS-PRO-INFO-009c Biosafety at JCU Information Sheet
  • WHS-PRO-FORM-009d James Cook University Genetically modified organism (GMO) Dealing Application
• Notifiable Low Risk Dealings (NLRD) Application Form

Boating and Diving

• WHS-FRAM-016 JCU Boating WHS Management Framework
  • Security Control Centre Protocol - Boating & Diving Incident Response
  • WHS-PRO-INFO-016a Marine Radio Licensing Information Sheet
  • WHS-PRO-INFO-016b Boating and Diving Frequently Asked Questions
  • WHS-PRO-GUI-016c Boating and Diving Fatigue Guideline

• WHS-FRAM-017 JCU Diving WHS  Management Framework
  • See Boating & Diving FAQ's above
  • See also Field Trip Procedure
• Occupational diving work Code of Practice 2005
• Recreational diving, recreational technical diving and snorkeling Code of Practice 2024

Children in the Workplace and Study Environment

• WHS-PRO-020 Children in the Workplace and Study Environment Procedure
  • WHS-PRO-INFO-020a Children Accompanying Carers to a JCU Workplace
  • WHS-PRO-FORM-020b Parent/Guardian Acknowledge, Consent & Release form for JCU Research Stations and Other Remote Locations

• WHS-PRO-021 Children in the Workplace and Study Environment JCU Research Station Procedure
  • See WHS-PRO-020 forms above

• WHS-PRO-022 Children in the Workplace and Study Environment Field Trip Procedure
  • See WHS-PRO-020 forms above
• Children and young workers Code of Practice 2006

Construction Works

See Contractor Safety Management Procedure, appendices, documents and Codes of Practice links below.

Consultation and Participation

• WHS-PRO-003 Consultation and Participation Procedure
  • WHS-PRO-FORM-003a Health and Safety Representative Expression of Interest Form
  • WHS-PRO-FORM-003b Health and Safety Representative Resignation Form
  • WHS-PRO-INFO-003c Work Health and Safety Issue Resolution Information Sheet
  • WHS-PRO-FORM-003d HSR Election Form
• Work health and safety consultation, co-operation and co-ordination Code of Practice 2021

Contractor Safety Management

• WHS-PRO-025 Contractor Safety Management Procedure
  • Appendix 1: Contractor Categories - WHS Requirements
  • Appendix 2: JCU Contractor Portal Flowchart
  • WHS-PRO-CHK-025b Contractor Risk Management Quick Reference Tool
  • WHS-PRO-CHK-025c Events Contractor Induction Checklist
  • WHS-PRO-FORM-025d Events Contractor Risk Assessment Form
• see also WHS-PRO-TEM-002a Safe Work Method Statement (SWMS) Template
• Confined spaces Code of Practice 2021
• Demolition work Code of Practice 2021
• Excavation work Code of Practice 2021

Cryogen and Gas Management

• WHS-PRO-024 Cryogen and Compressed Gas Management Procedure

Drugs and Poisons

• WHS-PRO-011 Drugs and Poisons Procedure
  • Appendix 1: Procedures for Purchasing of all Schedules of Drugs / Poisons
  • Appendix 2: Drugs and Poisons Transport, Storage, Use and Disposal Procedure
  • WHS-PRO-FORM-011b Approval to Purchase Regulated and High-Risk Poisons

Electrical Safety

• WHS-PRO-INFO-025e Information about Electrical Test and Tag
• Electrical safety Code of Practice 2020 - Electrical equipment rural industry
• Electrical safety Code of Practice 2020 - Work near overhead and underground electric lines
• Electrical safety Code of Practice 2020 - Works
• Electrical safety Code of Practice 2021 - Managing electrical risk in the workplace

See Contractor Safety Management Procedure & Plant/Equipment Safety Procedure for more information.

Emergency Management

• Emergency Management Plan
• First aid in the Workplace Code of Practice 2021
• WHS-PLAN-INFO-019a WHS Information for Lecture Room/Teaching Sessions
• WHS-PLAN-INFO-019c Information about Personal Emergency Evacuation Plans (PEEP)

Ergonomics

Ergonomic related documents can be found on the Workstation Ergonomics page

Field Trips

• WHS-PRO-015 Field Trip Procedure
  • see also Children in the Workplace and Study Environment Field Trip Procedure

Hazardous Chemicals

• WHS-PRO-010 Hazardous Chemicals Procedure
  • Appendix 1: Schedule and Purchasing Requirement Hazardous Chemicals
  • Appendix 2: Hazardous Chemicals Overview
  • Appendix 3: Outer Warning Placard
  • WHS-PRO-FORM-010a Carcinogen Application
  • WHS-PRO-TEM-010b Carcinogen Exposure Letter Template
  • WHS-PRO-FORM-010c Prohibited and Restricted Carcinogen Usage Log
  • WHS-PRO-FORM-010d Personnel Usage of a Carcinogen
  • WHS-PRO-INFO-010e Chemwatch Information Sheet
  • WHS-PRO-GUI-010f Spill Kit Planning Guideline
• Labeling of workplace hazardous chemicals Code of Practice 2021
• Managing risks of hazardous chemicals in the workplace Code of Practice 2021
• Preparation of safety data sheets for hazardous chemicals Code of practice 2021

Health and Wellbeing

• WHS-PRO-006 Health Management Procedure
  • WHS-PRO-FORM-006d Suitable Duties Plan
  • WHS-PRO-FORM-006c Medical Authorisation Form
  • WHS-PRO-FORM-006a Work Capabilities Form 6A
  • WHS-PRO-FORM-006b Work Capabilities Form 6B

• WHS-PRO-030 Managing the Risk of Heat-related Illness Procedure
  • WHS-PRO-INFO-030a Fact Sheet - Heat Related Illness

• Overview of the Hazardous Manual Tasks Regulation and Codes of Practice 2021
• Hazardous manual task Code of Practice 2021
• Managing noise and preventing hearing loss at work Code of Practice 2021

Incidents and Hazards

• WHS-PRO-005 WHS Incident and Hazard Management Procedure
  • Appendix 1: What is a Notifiable Incident?

Infection Control

• WHS-PRO-023 Infection Control Procedure
  • Appendix 1: University Course Immunisation List proforma
  • Appendix 2: Facility Immunisation List & Infection Control Plan proforma  
  • Appendix 3: Other than Teaching Staff Immunisation Requirements proforma
  • Appendix 4: Placement Immunisation Requirements proforma
  • Appendix 5: Courses and Roles that Require Infectious Disease Screening proforma
  • Appendix 6: Campus Contacts for Sharps & Body Fluids (non-laboratory, non-contact) proforma

Laboratory Safety

• WHS-PRO-013 Laboratory Safety Procedure
  • WHS-PRO-TEM-013a Laboratory Induction Presentation Template
  • WHS-PRO-FORM-013b Unattended Experiment Card
  • WHS-PRO-FORM-013c Decontamination Certificate Form
  • WHS-PRO-TEM-013d Emergency Information Template

Legislative Alerts

• Legislative Alerts and Non-Compliance Reporting Procedure

Occupational Hygiene

• WHS-PRO-012 Occupational Hygiene Procedure
  • Appendix 1: Occupational Hygiene Monitoring Program Overview
  • Appendix 2: Qualitative Risk Rankings
• Managing the work environment and facilities Code of Practice 2021

Radiation

• WHS-PRO-014 Ionising Radiation Procedure
  • Appendix 1: JCU Possession Licensees & RSO's
  • Appendix 2: Exempt Radiation Sources
  • Appendix 3: Periods with which Certificate of Compliance must be obtained
• Application for Approval to Acquire a Sealed Radioactive Substance (Form 16, Queensland Health)
• Application for Approval to Acquire an Unsealed Radioactive Substance or Iodine-125 Seeds (Form 20, Queensland Health)
• Application for Approval to Acquire a Radiation Apparatus (Form 17, Queensland Health)

Responsibilities - Work Health and Safety

• WHS-PRO-001 Work Health and Safety Responsibilities Procedure
  • Appendix 1 Work Health and Safety Responsibilities

Risk Management

• WHS-PRO-002 Work Health and Safety Risk Management Procedure
  • Appendix 1: JCU Specific Risk Management Strategies
  • WHS-PRO-SWMS-002a Safe Work Method Statement (SWMS)
  • WHS-PRO-TEM-002a Plant and Equipment Risk Assessment Template
    • WHS-PRO-TEM-002b Plant and Equipment Risk Assessment (example)
  • WHS-PRO-TEM-002c Manual Task Risk Assessment Template
    • WHS-PR0-TEM-002d Manual Task Risk Assessment (example)
  • WHS-PRO-TEM-002e SLAM Construction and Maintenance
  • WHS-PRO-CHK-002a Research Project - WHS Requirements Checklist
  • WHS-PRO-TEM-002f Safe Work Procedure (SWP) Template
• How to manage work health and safety risk Code of Practice 2021
• Managing the risk of falls at workplace Code of Practice 2021
• Preventing and Managing Fatigue- Related risk in the workplace
• Managing the risk of psychosocial hazards at work Code of Practice 2022

Riskware related guides can be found on the Riskware Login page

Smoke - free Campus

• Smoke-free Campus Policy

Student Placement

• WHS-PRO-028 Student Placement Procedure
  • Appendix A: Risk Assessment Profiling Tool
  • Appendix B: Risk Assessment Template
  • Appendix C: Risk Level Ratings
  • Appendix D: Student Placement Host - Work Health & Safety Proforma

Training and Competency

• WHS-PRO-004 Training and Competency Procedure
  • Appendix 1: JCU Work Health and Safety Mandatory Training Requirements
  • WHS-PRO-CHK-004a WHS Induction Checklist
  • WHS-PRO-CHK-004b WHS Volunteer Checklist
  • WHS-PRO-INFO-004c Volunteers and Health & Safety Information

Vehicles, Plant and Equipment

• WHS-PRO-018 Remotely Piloted Aircraft Procedure
  • WHS-PRO-CHK-018a Pre-flight checklist for less than 2kg SOC
  • WHS-PRO-CHK-018b Post-flight checklist for less than 2kg SOC
  • WHS-PRO-FORM-018c CASA form 1483 - RPA Flying Hours logbook
• WHS-PRO-027 Plant/Equipment Safety Procedure
  • WHS-PRO-GUI-027a Safe Acquisition of Plant and Equipment Guideline
• WHS-PRO-031 Personal Protective Equipment Procedure

• Managing risk of plant in the workplace Code of Practice 2021
• Managing the work environment and facilities Code of Practice 2021
• Rural plant Code of Practice 2004

Volunteers

• See Training and Competency section