Academy Laboratory and Technical Support Planning a Field Trip
Planning a Field Trip
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Information for staff and students to navigate through the processes of planning a field trip:
Field Trip preparation
- Book JCU vehicles
- Complete Risk Assessment on Riskware
- Complete Boating and Diving plan if required, including booking boats/equipment etc
- Complete Field Trip Module on Riskware, including all attendees, and their emergency contacts. Submit to supervisor for approval.
- If you’re taking volunteers (non-staff and non-student), need to fill in Authorisation for Volunteer form for them to be covered by JCU insurance.
- Source quotes for flights/accommodation/car hire in Concur
- Complete travel request:
- Students: Refer to the 2019-Student-Information-Package (PDF, 350 KB)
- Staff: For Travel Approval on field trips, please complete the Staff Domestic Travel (PDF, 92 KB) template and email to travel@jcu.edu.au
- Overseas: Check destination’s Travel Advice level on smarttraveller.gov.au. If level 2 (exercise a high degree of caution) please provide travel statement. If level 3 (Reconsider your need to travel), provide travel justification. If level 4 (Do not travel), will not be approved.
- Private Travel Assessment
- Once travel request is approved, you can book flights/accommodation/external car hire in Concur.
Field Trip contacts
Technical or equipment questions:
- Lexie Edwards - (Townsville)
- Kylie Brown - (Cairns)
Travel related questions:
- travel@jcu.edu.au or (07) 478 16779
Health and Safety (riskware, field trip module) questions:
- consult the WHS Contacts web page
Boating and Diving related questions:
- Visit the Boating and Diving site