Graduate Research School The HDR Professional Development Program Workshop Registration and Attendance

Workshop Registration and Attendance

All GRS Professional Development Program workshops require registration, which are self-managed online using CareerHub and LearnJCU (see Guide to Using CareerHub and LearnJCU).

If you are planning on participating in workshops outside the GRS Professional Development Program, remember to obtain evidence that you have completed any course you have undertaken, as you will need to provide that at the relevant milestone.

If you have any questions about registration and attendance please don't hesitate to contact grs@jcu.edu.au.

GRS workshops require registration via CareerHub. You are encouraged to register early, as attendance numbers may be limited by the nature of the workshop and/or its venue. Even some Zoom workshops have attendance limits, especially if they are highly interactive. By registering early you will have the added advantage of being on the workshop mailing list and you'll be advised in writing of necessary changes to workshop dates, times or venues. Where workshop places are limited, a waiting list will be available on CareerHub.

If a fellow HDR candidate cancels their event registration and a place becomes available, an automated email will be issued by CareerHub to those on the waiting list. If you receive such advice, you must take action to secure your place. You will not be granted a place unless you confirm that you wish to book in.

To help you satisfy the requirements for Confirmation of Candidature, and of the subject RD7003 Professional Development, attendance records are kept for all GRS-presented sessions outlined on our website. CareerHub records will be updated after the workshop by GRS staff. You are able to check your attendance by going to Event Booking History on CareerHub for Zoom and face to face sessions and My Grades for online modules on LearnJCU (see below). Download the guide here.

In order to be marked as attended you must attend a minimum of 80% of the workshop whether it is a face to face session or via Zoom.  Note that presenters may ask participants to switch on their cameras at least briefly, or may require cameras to be on all the time, depending on the nature of the workshop.  Anyone who switches off their camera and does not respond to the presenter if asked may be marked as absent.

Please ensure that you register for face to face sessions you wish to attend and use the QR Code check in which will be used to mark your attendance.  The QR Code at face to face sessions will be available for check in approximately 5 minutes prior to the workshop start time and for 10 minutes after the workshop starts. If you are late please send an email to grs@jcu.edu.au and we will confirm your attendance with the presenter. To check in you will need a smart phone camera.  If you do not have a phone with you or your phone does not work with QR Codes another participant or staff member can check you in. If you have not checked in you will be marked as absent.

Your attendance via Zoom is recorded in a Zoom report that is downloaded after the event. The report will show length of time in the Zoom and if breakouts rooms are used it will show who participated.  A minimum attendance of 80% of the workshop is required to be marked as attended as well as active participation in any activities including breakout rooms.

Please ensure that you are using your full name in the Zoom as per your CareerHub account so we can accurately record your attendance.

In the case of the online modules on LearnJCU, once you have completed the associated quizzes, you may find records of your completion in the My Grades area in the Higher Degree by Research Organisation (see Guide to Using CareerHub and LearnJCU).

HDR candidates may keep records of other training or workshops offered elsewhere that can be counted towards the RD7003 subject requirements. We suggest using a spreadsheet to keep track of your professional development attendance.

Failure to attend a reserved place in a Professional Development Program workshop without notice or cancellation less than 24 hours before the scheduled time means that someone else may miss out on attending that workshop. Please consider others who may be on a waiting list. Non-attendance will also be recorded in CareerHub.

Not turning up for some workshops is a problem for two reasons. Firstly, other participants who want to attend the workshop may miss out. Secondly, the style of the workshop is tailored for the number of attendees. Activities designed for 20+ people may not work for five. Last minute cancellation also causes significant difficulties. If you can’t come to a session, please cancel as soon as you become aware of this.