Types of sanctions

Name Description How to remove Sanction Hold
Academic Exclusion Prevents enrolment of students excluded from a course for academic reasons. Stops scholarship payments being made to student. A student who has been excluded from a course will not normally be allowed to be re-admitted into that particular course. The student may apply for admission into other courses. This sanction is applied to a course and will not prevent a student from applying for other courses.
  • Prevent Enrolment
  • Prevent Study Plan Amendment
  • Prevent Offer
  • Stop Student Scholarship Benefit Payment
Academic Misconduct Uni Suspension Prevents enrolment of students suspended from the University for academic misconduct reasons. Stops scholarship payments being made to student. Contact the Student Centre.
  • Prevent Enrolment (Warning Only)
  • Prevent Study Plan Amendment
  • Stop Student Scholarship Benefit Payment
Academic Suspension Prevents enrolment of students who are suspended from a course for academic reasons. Stops scholarship payments being made to student. Students may be suspended from a course for a period of up to three years. Once that period has passed, the student is permitted to continue in the course. Where special circumstances exist, the Associate Dean or Faculty Registrar may allow a student to return to the course before this time has elapsed. This sanction is applied to a course and will not prevent a student from applying for other courses.
  • Prevent Study Plan Amendment
  • Prevent Enrolment
  • Stop Student Scholarship Benefit Payment
Academic Warning Warning sanction for At Risk students This sanction is not able to be removed but will be lifted automatically once the student's academic results have improved. Generally this will happen if the student's GPA over a teaching period or trimester is greater than or equal to 2.75 and the student hasn't breached any of the other minimum academic standards. If you believe this sanction has been incorrectly applied please contact your Faculty Office.  If you wish to withdraw from subjects please contact your Faculty Office.
  • Warning only but will prevent students from withdrawing from subjects.
Breach of Sponsorship Terms Prevents enrolment, graduation, result enquiry and transcript enquiry when payment from sponsor is not received. This sanction will be removed once JCU receives payment from your registered sponsor. We suggest students contact their sponsors for further information.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Results Transmission (ARTS)
  • Prevent Graduation
Cancellation International Student Cancellation of International Student due to unpaid tuition fees. Contact the Student Centre.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
Exam - Photographic ID Failure to present photographic ID at examination You need to present your student identification card to the Student Enquiry Centre, Townsville or Student Administration, Cairns.
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Results Transmission (ARTS)
  • Prevent Graduation
FED U.S. Federal Aid Flag Warning Administrative flag to indicate students participating in US Federal Aid Loan Program This sanction is not able to be removed, it is a warning only sanction. If you find this stops your enrolment please contact Infohelp to report the error.
  • Warning only
FEE-Help Balance Flag Displays if a students FEE-HELP balance is below 40% Contact the Student Centre.
  • Warning only
LearnJCU Access Displays if a student has an overdue debt. Also used to flag students who haven't provided proof of Australian Citizenship. Contact the relevant Student Centre (overdue debt). Contact ecteam@jcu.edu.au (proof of Citizenship)
  • Prevents access to LearnJCU
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Results Transmission (ARTS)
  • Prevent Graduation
Requires Proof of Australian Citizenship or Permanent Residency Prevents Enrolment and Student Results (Enquiry) due to the student not providing evidence of their Australian Citizenship or Permanent Residency prior to census date. To remove the sanction email ecteam@jcu.edu.au with a scanned copy of your Australia passport ID page, Australian Citizenship Certificate or Permanent Residency Visa approval.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
Restricted Enrolment Cannot change enrolment without permission This sanction is applied to any student who has been asked to submit a Statement of Reasons, or who have had conditions placed on their enrolment. The sanction is automatically lifted once the student is no longer in breach of the minimum academic standards. If this sanction is attached to a previous course that you were admitted into it will not prevent you from enrolling in subjects for your current course. If this is not the case please contact your Faculty Office.
  • Prevent Study Plan Amendment in the course to which sanction is attached.
Restriction by Director of SAAS Restrictions applied by Director, Student & Academic Services Contact the Student Centre.
  • Prevent Offer
  • Prevent Admission
  • Prevent Enrolment
  • Prevent Graduation
SLE Entitlement Flag Displays if within 1.5 EFTSL of SLE Entitlement. Contact the Student Centre.
  • Warning only
Student Debtor - Defaulted Debt Student Debtor - Defaulted Debt. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Payment by Instalment (Warning Only)
  • Prevent Graduation (Warning Only)
  • Prevent Enrolment (Warning Only)
  • Prevent Results Transmission (ARTS) (Warning Only)
  • Withhold Academic Transcript (Warning Only)
  • Withhold Student Results (Enquiry) (Warning Only)
  • Hold Student Reward Benefit Payment
  • Prevent Student Reward Bestowal and Offer
Student Debtor - Exam Admin Fee Unpaid Exam Admin Fee You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
Student Debtor - Late Enrolment Unpaid late enrolment fee You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
Student Debtor - Library Unpaid Library late return fee, fine or charge. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to pay your outstanding library fine at the Library Service Desk and within 48 hours of your fine being cleared in the Library System, your sanction will be lifted.
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Debtor - Partner Tuition Fees Unpaid Student Tuition Fees - Partner Institution. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment to your institution via one of the methods available. Your sanction will be lifted once the debt is cleared.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Debtor - PIP Tuition Fees Unpaid payment instalments for tuition fees. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Debtor - School Charge Unpaid school charge You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
Student Debtor - Student Association Unpaid Student Association Services Fee (Pre June 2006) You need to make a payment at the Student Enquiry Centre and within 48 hours your sanction will be lifted.
  • Prevent Enrolment
  • Prevent Graduation
  • Prevent Study Plan Amendment (warning only)
  • Withhold Academic Transcript
  • Withhold Student Results (Enquiry)
  • Prevent Results Transmission (ARTS)
Student Debtor - SSA Fee Unpaid Student Services & Amenities Fee. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Debtor - Student Loan Unpaid Student Loan Instalments. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Debtor - Tuition Fees Unpaid Student Tuition Fees. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Debtor - Uni Accommodation Unpaid Accommodation Debt - University Halls of Residence You need to make your accommodation payment the same way you normally would. If your sanction hasn't been lifted within 48 hours of making a payment please visit the Student Enquiry Centre with a copy of your receipt.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
Student Debtor - Written Off Debt Previous Student Debt Written Off. Temporarily stops scholarship payments being made to student. Stops student from receiving a scholarship. You need to make a payment via one of the methods available and within 24 hours of your debt being cleared in the student system, your sanction will be lifted. Debts will be cleared on the next business day after payment is made.
  • Prevent Enrolment
  • Withhold Student Results (Enquiry)
  • Withhold Academic Transcript
  • Prevent Graduation
  • Prevent Results Transmission (ARTS)
  • Hold Student Scholarship Benefit Payment
  • Prevent Student Scholarship Bestowal and Offer
Student Misconduct Uni Exclusion Prevents enrolment and graduation of students excluded from the University for student misconduct reasons. Stops scholarship payments being made to student. Contact the Student Centre.
  • Prevent Enrolment
  • Prevent Offer
  • Prevent Study Plan Amendment
  • Stop Student Scholarship Benefit Payment
Student Misconduct Uni Suspension Prevents enrolment and graduation of students suspended from the University for student misconduct reasons. Stops scholarship payments being made to student. Contact the Student Centre.
  • Prevent Enrolment
  • Prevent Offer
  • Prevent Study Plan Amendment
  • Stop Student Scholarship Benefit Payment