You and Your CourseOpportunities
Research and Teaching
Our ResearchResearch Degrees
Partners and Community
Partner with JCU
- About JCUPartner with JCU
- Careers and Employability
- College of Arts, Society and Education
- College of Healthcare Sciences
- College of Medicine and Dentistry
- Division of Tropical Environments and Societies
- International Students
- JCU Eduquarium
- Open Day
- Parents and Partners
- Pathways to University
- JCU Connect
- Scholarships @ JCU
- Media & Comms
- Australian Institute of Tropical Health & Medicine
- About JCU
Special Consideration, Supplementary, Deferred and Special Examinations Policy
To specify the policy relating to Special Consideration, Supplementary, Deferred and Special Examinations.
To provide students with the right to equity and fairness when undertaking the assessment components of their studies through Special Consideration, Supplementary, Deferred and Special Examinations.
This policy applies to all James Cook University students.
Definition of terms used in this policy are as per the Policy Glossary, with the following additions:
In this Policy the following terms have the meanings set against them respectively.
‘Assessment Committee’ – a College or Division committee established to oversee assessment outcomes for a suite of courses and or subjects for the purpose of assuring quality of assessment as per the Learning, Teaching and Assessment Policy and the Student Results Policy.
‘College’ – a learning and teaching delivery entity within an Academic Division of the University, this may also include other Divisional entities such as Learning, Teaching & Student Engagement, the JCU Pathway College and the Australian Aboriginal and Torres Strait Islander Centre.
‘Deferred Examination’ — an Examination awarded in accordance with the Deferred Examinations Procedure, to a student who has not Sat, or will not Sit, for an Examination in the subject in question on the original date set for the Examination. Results which can be awarded after sitting a Deferred Examination include all results available in the subject.
‘Extenuating Circumstances’ - an unexpected event or circumstance that is outside a student's capacity to prevent or overcome that demonstrably affects their capacity to complete learning and/or assessment tasks, or achieve the level of attainment typical of their previous performance in the subject or course. These could include:
- medical or psychological conditions or events
- loss or bereavement – e.g. death of an immediate family member
- family relationship breakdown
- hardship/trauma – e.g. victim of crime, sudden loss of income or employment resulting in severe disruption to domestic arrangements.
- relevant obligations to military or jury service or service to emergency services such as the SES
‘Sit/Sat for an examination’ – attend/ed the Examination and was presented with the examination materials
‘Special Consideration’ — an adjustment or accommodation made when marking or moderating an Examination or at an Assessment Committee meeting to take into account that a student’s preparation for an Examination has been, or is being, adversely affected by Extenuating Circumstances.
‘Special Examination’ — an Examination offered to a student in accordance with the Special Consideration, Supplementary and Special Examinations Procedure. Results which can be awarded after sitting a Special Examination include all results available in the subject.
‘Supplementary Examination’ — an Examination offered, in accordance with this procedure, to a student who has failed to satisfy the Assessment Committee that they should be awarded a passing result in the subject in question following the completion of all assessment. The only results for a subject which can be awarded after a student sits for a Supplementary Examination are ‘SP’, ‘SPC’, ‘SS’, ‘N’ or ‘U’.
- The policy has been instituted to support students who would under normal circumstances reach their usual demonstrated performance level in a subject but are affected by Extenuating Circumstances.
- The policy addresses requests from students who are affected by Extenuating Circumstances during a study period and or a formal examination period. This policy should not be utilised repetitively in order to manage longer-term illness, disabilities or other ongoing circumstances. Students in such circumstances should be encouraged to utilise the University’s internal academic and/or personal support services or seek external support to manager their circumstances in such a way as to enable them to attend and complete scheduled examinations and assessments.
- Examination types which may be used for non-routine Examinations are:
- Supplementary Examinations;
- Deferred Examinations; and
- Special Examinations.
- Students may only apply for Deferred Examinations and/or Special Consideration.
- A student may appeal decisions made under this policy or its procedures only in relation to an application made by the student for a Deferred Examination or for Special Consideration. (see Student Appeals Policy)
- There is no further right for an internal review of, or appeal from, a decision made under this Policy or its associated Procedures. For clarity, there is no further right of appeal under the Student Complaint Management Policy and Procedures.
Related policy instruments
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Deputy Vice Chancellor, Academic
Date for next Major Review
Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment
Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect
|18-1||01/11/2018||05/12/2018||Minor amendments to reflect establishment of Student Appeals Policy.||Chair of Academic Board|
Minor amendment clarifying the definition of Supplementary Examination to be consistent with Student Results Policy
Manager, Student Finance and Examinations
Further minor amendments to align with revised Special Consideration, Supplementary, Deferred and Special Examinations Procedure; to address Academic Board (3/16) recommendations and to incorporate changes approved in the establishment of the Student Results Policy approved by Academic Board (2/2017)
Manager Student Finance and Examinations
Not yet implemented
Waiting for procedures before publishing
Approved at Academic Board 20/06/2016 Refer to AB (3/16) minutes for details
Roles amended to reflect organisation re-structure
Amendments as approved by Academic Board – 30/09/13 – refer to A/B minutes (5/13)
Examination, Supplementary examination, Deferred examination, Special examination, Special consideration
- James Cook University
- Bachelor of Advanced Science
- Bachelor of Arts
- Bachelor of Biomedical Sciences
- Bachelor of Business
- Bachelor of Business / Laws
- Bachelor of Business & Environmental Science
- Bachelor of Dental Surgery
- Bachelor of Early Childhood Education
- Bachelor of Primary Education
- Bachelor of Secondary Education
- Bachelor of Environmental Practice
- Bachelor of Geology
- Bachelor of Information Technology
- Bachelor of Laws
- Bachelor of Nursing Science (External)
- Bachelor of Midwifery
- Bachelor of Pharmacy
- Bachelor of Physiotherapy
- Bachelor of Planning
- Bachelor of Psychological Science
- Bachelor of Science
- Bachelor of Social Work
- Bachelor of Speech Pathology
- Bachelor of Sport & Exercise Science
- Bachelor of Veterinary Science
- Bachelor of Clinical Sciences (Honours)
- Bachelor of Engineering (Honours)
- Bachelor of Engineering / Science (Honours) MBA in Tourism
- Master of Public Health and Tropical Medicine
- Master of Data Science
- Bachelor of Sports Psychology
- Bachelor of Marine Science
- Bachelor of Medicine / Surgery
- Bachelor of Nursing Science [Pre-Registration]
- Bachelor of Medical Laboratory Science (Honours)
- Bachelor of Occupational Therapy (Honours)
- Bachelor of Psychology
- Master of Conflict Management & Resolution
- Graduate Certificate of Conflict Management & Resolution
- Master of Global Development
- Master of International Tourism & Hospitality Management
- Bachelor of Technology and Innovation
- Bachelor of Science & Bachelor of Laws
- Diploma of Higher Education
- Diploma of Higher Education (Business)
- Diploma of Higher Education Majoring in Business Studies
- Diploma of Higher Education Majoring in Engineering and Applied Science
- Diploma of Higher Education Majoring in General Studies
- Diploma of Higher Education Majoring in Health
- Diploma of Higher Education Majoring in Information Technology
- Diploma of Higher Education Majoring in Science
- Diploma of Higher Education, Majoring in Society and Culture