To specify the policy relating to Special Consideration, Supplementary, Deferred and Special Examinations.
To provide students with the right to equity and fairness when undertaking the assessment components of their studies through Special Consideration, Supplementary, Deferred and Special Examinations.
This policy applies to all James Cook University students.
Definition of terms used in this policy are as per the Policy Glossary, with the following additions:
In this Policy the following terms have the meanings set against them respectively.
‘Assessment Committee’ – a College or Division committee established to oversee assessment outcomes for a suite of courses and or subjects for the purpose of assuring quality of assessment as per the Learning, Teaching and Assessment Policy and the Student Results Policy.
‘College’ – a learning and teaching delivery entity within an Academic Division of the University, this may also include other Divisional entities such as Learning, Teaching & Student Engagement, the JCU Pathway College and the Australian Aboriginal and Torres Strait Islander Centre.
‘Deferred Examination’ — an Examination awarded in accordance with the Deferred Examinations Procedure, to a student who has not Sat, or will not Sit, for an Examination in the subject in question on the original date set for the Examination. Results which can be awarded after sitting a Deferred Examination include all results available in the subject.
‘Extenuating Circumstances’ - an unexpected event or circumstance that is outside a student's capacity to prevent or overcome that demonstrably affects their capacity to complete learning and/or assessment tasks, or achieve the level of attainment typical of their previous performance in the subject or course. These could include:
‘Sit/Sat for an examination’ – attend/ed the Examination and was presented with the examination materials
‘Special Consideration’ — an adjustment or accommodation made when marking or moderating an Examination or at an Assessment Committee meeting to take into account that a student’s preparation for an Examination has been, or is being, adversely affected by Extenuating Circumstances.
‘Special Examination’ — an Examination offered to a student in accordance with the Special Consideration, Supplementary and Special Examinations Procedure. Results which can be awarded after sitting a Special Examination include all results available in the subject.
‘Supplementary Examination’ — an Examination offered, in accordance with this procedure, to a student who has failed to satisfy the Assessment Committee that they should be awarded a passing result in the subject in question following the completion of all assessment. The only results for a subject which can be awarded after a student sits for a Supplementary Examination are ‘SP’, ‘SPC’, ‘SS’, ‘N’ or ‘U’.
Related policy instruments
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Deputy Vice Chancellor, Academic
Date for next Major Review
Approval date - the date the approval authority approved the establishment, minor or major amendment or disestablishment
Implementation Date - the date the policy was published in the Policy Library and is the date the policy takes effect
Minor amendment clarifying the definition of Supplementary Examination to be consistent with Student Results Policy
Manager, Student Finance and Examinations
Further minor amendments to align with revised Special Consideration, Supplementary, Deferred and Special Examinations Procedure; to address Academic Board (3/16) recommendations and to incorporate changes approved in the establishment of the Student Results Policy approved by Academic Board (2/2017)
Manager Student Finance and Examinations
Not yet implemented
Waiting for procedures before publishing
Approved at Academic Board 20/06/2016 Refer to AB (3/16) minutes for details
Roles amended to reflect organisation re-structure
Amendments as approved by Academic Board – 30/09/13 – refer to A/B minutes (5/13)
Examination, Supplementary examination, Deferred examination, Special examination, Special consideration