COVID-19 Advice for the JCU Community - Last updated: 5 May 2022, 3pm (AEST)

Collaboration Tools

Take your teamwork to the next level with technology-based Collaboration tools at JCU.  Streamline your work tasks, start a group chat, create an information repository, co-author files, share folders and work more collaboratively with your team.  It's a new way to work and IT is here to help.

ICT has a suite of tools for JCU staff, available via JCU's current M365 suite, downloadable via the Software Center or via ServiceNow request.

MS teams logo

Microsoft Teams (available by request)

A one-point-of-access collaboration space, bringing together
people, documents, conversations, content and tools to make team collaboration easier.

Yammer logo

Yammer (available now on M365)
Corporate social networking platform, useful for sharing ideas.

OneDrive logo

OneDrive for Business (available now on M365)
An individual storage space to store, share and sync your work in one place.

OneNote logo

OneNote (available now on M365) 
A digital notebook allowing the capture of notes, drawings, pictures, meeting minutes, task lists etc.

Communication site logo

Communication Sites (available by request)
A corporate space available that allows you to create and share content in a visually appealing format, for viewing by other JCU staff.  Designed to broadcast information to groups, whole units or to an entire organization, Communication Hubs are fantastic tools for presentations, news, reports, policy documents, company events, internal communications.

microsoft whiteboard logo. Microsoft Whiteboard (available now on M365)
Microsoft Whiteboard is a digital canvas where you create and share digital whiteboards as an individual or part of a collaborative team.

Zoom logo

Zoom (available)
A video conferencing tool.

For more information about Collaborative Tools at JCU, these quick guides are a great place to start.

If you need more information LinkedIn Learning has additional training resources available.

What does your team hope to achieve or improve by using collaboration tools and what benefits would you like to see?

If you need help deciding which tool is right for your team, refer to the Collaboration Tools Feature List. Each collaboration tool has different features with different business benefits.  Choose the tool that is right for you.

Collaboration Tools Features Matrix

The JCU Collaboration Tools and Scenarios may also help to explain in what situation each tool may be appropriate.

JCU Collaboration and Storage Tools Information

Please discuss the options available with ICT Services and Support staff if you have any questions.

To apply for a collaboration space at JCU:

  1. Log a job via JCU ServiceNow to request a Collaboration Space.
  2. Familiarise yourself with the available tools in the Collaboration Tools Feature Matrix.
  3. An IT Service Delivery team member will contact you to discuss your business requirements and assess the appropriate tool/s to help you achieve the best outcome.

JCU has run successful Collaboration tools pilot programs with several Business areas.  View the JCU user experience stories to see how these tools might help your team.Play IST User Experience Story Video

The Information and Space Planning unit (ISP) has tested Microsoft Teams and provided feedback about their experience.
Read or View Feedback from ISP.

Please log a job via JCU ServiceNow and one of our friendly ICT Services and Support Staff can provide further assistance.