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To achieve satisfactory academic performance a student must:
- Pass all core subjects; and
- Maintain a course Grade Point Average (GPA) of 4.00 or above; and,
- Pass more than 50% of completed credit points.
To reduce the impact of COVID-19 changes and uncertainty on your academic results, a variety of changes have been introduced to the GPA Grading System. For more information, please read the Academic Safety Net page, which is a part of JCU’s Student Success Support Package.
Changes to your academic status
If a student does not achieve satisfactory academic performance in a teaching period, the academic status will change and the University will send an Academic Performance Notice.
The Academic Performance Notice will:
- Advise the student's current academic status and any/all breaches of the satisfactory academic performance;
- Advise conditions, if relevant, placed on the student which they must meet in the following or future teaching periods in order to continue in the course;
- Provide detail on the next stages of the progression process if the student continues to fail to achieve satisfactory academic performance;
- Invite students to discuss their academic performance with the University's support services and provide web links to academic and learning resources; and inform the student of the appeal process, including a link to the Student Appeals Policy, if the student has an academic status of suspension or exclusion.
The different types of academic status are:
Satisfactory is the academic status assigned to students who have achieved satisfactory academic performance.
Academic Caution is the academic status assigned to students who need to immediately take steps to improve their performance in order to make satisfactory academic progress in future teaching periods. International students will be required to engage with an intervention plan.
Conditional is the academic status assigned to students identified as not maintaining satisfactory academic performance in their course and who will be required to improve their academic performance and meet certain conditions if they wish to continue in their course. Such students may face suspension or exclusion should they not maintain satisfactory academic performance in all subsequent teaching periods in which they are enrolled.
Academic Suspension is the academic status assigned when a student is not permitted to continue enrolment in their course (not listed in Appendix 4) for a defined period of no greater than 12 months)
Academic Exclusion is the academic status assigned when a student is not permitted to continue their course (listed in Appendix 4), nor transfer to a course with the same inherent requirements.
Probationary is the academic status assigned to students upon return to study after a period of suspension has been served.
If a student return with a probationary status and fails to achieve satisfactory academic performance in any future Teaching Period, they will be assigned an academic status of Academic Exclusion.
Maximum time to complete your course
The maximum time permitted for a student to meet the Award requirements as articulated in the Course and Subject Handbook, or in the case of International Students, the expected course duration specified on their Confirmation of Enrolment (CoE).
If a student is at risk of not completing their current course within the maximum time to complete, the University will send a Maximum Time Warning Notice.
The Maximum Time Warning Notice will:
- Advise students they must maintain sufficient subject completion in order to complete their course in time;
- Direct students to contact the Academic Administration and Enrolment team, JCU Brisbane Student Centre or JCU Singapore Student Centre for further advice and study plan assistance in order to complete their course within the maximum time; and
- Direct international students to also contact the International Student Support team in relation to their expected course duration as detailed in clause 4.
Where it is no longer possible for a student to complete their course within the maximum time, as articulated in the Course and Subject Handbook, the University will send the student a Maximum Time Notification.
The Maximum Time Notification will:
- Advise the student it is no longer possible to complete their course within the maximum time to complete;
- Advise international students they must contact the International Student Support team in relation to their expected course duration;
- Advise the student they may apply to extend their completion date; and
- Advise the student they will be withdrawn form their course unless an application to extend time is approved.
Students who apply to extend the completion date must submit the online form within 10 University working days of receiving the Maximum Time Notification.
The Academic Administration and Enrolment team will assess applications to extend the maximum time to complete date, and gain approval from the College Dean or Director of Academic Quality and Strategy in accordance with the Academic and Student Delegation Register.
If a student does not submit an application for an extension of maximum time to complete, or if the extension of time is not approved, the University will email a Notice of Intention to Withdraw.
The Notice of Intention to Withdraw will:
- Advise the students they will be withdrawn from their course; and
- Advise the student's right to appeal the decision within 20 University working days of notification of the decision, in accordance with the Student Appeals Policy and Student Appeals Procedure.