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Grade Centre Setup and the Overall Grade

In the Learning, Teaching and Assessment Policy, section 3.6 states: Assessment grades and subject results must reflect the level of student attainment and be formally communicated to students in a timely manner.

To provide students with an up-to-date picture of their achievement status, throughout the study period, ensure your subject's Grade Centre and Overall Grade is setup effectively.

Setting up Grade Centre

Before you set up your Grade Centre you will first need to establish your assessment items. The JCU Subject Template provides a templated 'Assessment' folder and advice on where and how items should go.

Here is an example of the Assessment folder in the JCU Subject Template:

Screenshot of the templated assessment folder

Advice on where items should go - listed in the Subject Site Checklist, as follows:

'Assessment' folders

Fill in the titles of the assessment in each of the folder names. Order chronologically and fill the folders with assessment task descriptions, submission dropboxes, and any extra resources about the assessment.

As an example of good practice, the first assessment in a subject should:

  • take place early, before the Census date so that students receive feedback on their performance
  • be a relatively straightforward low-stakes assessment, formative task (see LTA procedures 3.1.7).

Early, low-stakes assessments provide students with an opportunity to kick an early goal, building self-efficacy for succeeding in the subject. Self-efficacy is a key factor in academic achievement.

Also, importantly, the opportunity for students to receive feedback on their performance before the Census date can encourage them to reflect on their motivation and available personal resources to succeed in the subject. Thus giving students who are not confident they will succeed at that point in time, the opportunity to withdraw without penalty. This measure will also reduce attrition in a subject.

Make sure your assessment items are in a chronological order and have descriptive labels. Ensure you have updated the due dates.

You can do this in the Grade Centre- Gradable items list,  by hovering to the left of the three dots, clicking the arrows and dragging and dropping Gradable items, as shown:

Screenshot of ordering assessment items in the Grade Centre list - Gradable items

Screenshot of dragging the order of assessment items

Tip: Use the Batch Edit tool to update all your due dates at once before new students enrol

Attendance has been removed

If you would like to include attendance in the Grade Centre, you can do this by re-activating in the 'Mark attendance' area under 'Details & Actions':

Screenshot of activating Attendance

Screenshot of activating attendance in the Grade Centre

If the Overall Grade hasn't yet been activated in your subject site, in the Grade Centre click on the black 'Set it up' button in the 'Set up the overall grade!' banner under your gradable items (as shown in the screenshot below).

Screenshot of set up overall grade button

If the Overall Grade has been activated click on the Overall Grade row to edit (as shown in the screenshot below).

Screenshot - Overall grade activated, click on row to edit.

Watch the video below.