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Financial Management
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Appendices
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Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
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- FMPM 290 Prepayments
- FMPM 323 - Disposal of Plant and Equipment
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
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Equity (FMPM 500 - FMPM 599)
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Expenses (FMPM 700 - FMPM799)
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Financial Management and Control (FMPM 800 - FMPM 899)
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Further Applications (FMPM 900 - FMPM 999)
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Introduction (FMPM 100 - FMPM 199)
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Liabilities (FMPM 400 - FMPM 499)
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Revenue (FMPM 600 - FMPM 699)
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Appendices
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Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Human Resources Delegation Policy
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
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- Visiting Appointments
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Health, Safety and Environment
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Information and Communications Technology
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International
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Learning and Teaching
- Annual Review of Subjects with Low Enrolments
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- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
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- Honours Assessment and Postgraduate Coursework Awards Policy
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Quality and Planning
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Research Education
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Research Management
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Student Services
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- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
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- Examination Requirements Policy
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- Student Access to a Dictionary During an Examination Policy
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- About JCU

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Archived Policies
- Provision for Defence Force Reservists Enrolled as JCU Students Policy
- Leave of Absence from Study Policy
- Intercampus Mobility
- Elite Athlete Friendly University Policy
- Guiding Principles for the Implementation of the National Network of Athlete Friendly Universities
- Admissions Policy - Schedule III - Courses Pertaining to Clause 8.2
- Review and Appeal of Final Subject Result Procedure
- Review of Final Subject Result Procedure
-
Academic Governance
-
Community, Marketing and Alumni
-
Corporate Governance
- Appointment of James Cook University Distinguished Professorships
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests – University Council
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Professores Emeriti Policy
- Policy for the Affiliation of a Residential College
-
Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
-
Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
-
Financial Management
-
Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Plant and Equipment
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
-
Equity (FMPM 500 - FMPM 599)
-
Expenses (FMPM 700 - FMPM799)
-
Financial Management and Control (FMPM 800 - FMPM 899)
-
Further Applications (FMPM 900 - FMPM 999)
-
Introduction (FMPM 100 - FMPM 199)
-
Liabilities (FMPM 400 - FMPM 499)
-
Revenue (FMPM 600 - FMPM 699)
-
Appendices
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Human Resources Delegation Policy
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
-
Health, Safety and Environment
-
Information and Communications Technology
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Casual Teaching by Students Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Subject Outlines Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
-
Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
-
Research Education
-
Research Management
-
Student Services
- Academic Progression Policy effective from Jan 2019
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Appointment of Examiners - Near Relatives Policy and Procedure
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy (Applies to graduations after 1 September 2018)
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Credit Transfer Procedure
- Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Examination Requirements Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Review of Assessment and Student Access to Examination Scripts and Materials Policy
- Special Consideration, Supplementary, Deferred and Special Examinations Policy
- Student Access to a Dictionary During an Examination Policy
- Student Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
-
Student Fee Payments and Refunds Policy
- Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Policy search
Policy LearnJCU Subject Site Lifecycle Management Procedure
LearnJCU Subject Site Lifecycle Management Procedure
Intent
To manage the storage requirements of the Learning Management System (LearnJCU) whilst providing a suitable level of access to historical subject data for the purpose of meeting state legislation, and providing academic audit and student access throughout their studies.
This procedure impacts on all users of LearnJCU including:
- staff who have been assigned a role in a subject (such as Subject Coordinator or Lecturer) via the Teaching Role Database (TRDB); and
- students that have been enrolled in those subjects during the course of their degree.
Scope
This procedure applies to:
- LearnJCU - Learning Management System (LMS) (technology)
- LTS - Learning & Teaching Systems Unit (business owner in Division of Learning, Teaching and Student Engagement)
- ICT - Information and Communication Technology (infrastructure provider in the Division of Services and Resources)
- Managed hosting provider (3rd party provider of LearnJCU)
Content stored outside of LearnJCU (non-subject data) will NOT be included in the scope of these procedures as maintenance of these files are outside the control of the University. The following content is excluded from these procedures:
- Content stored outside of LearnJCU (e.g. linked or embedded externally hosted resources, websites and media)
- Content that is supplied under commercial contract (e.g. Publisher e-texts and learning resources)
- Content which JCU does not own copyright (e.g. digitised subject readings)
Definitions
Active describes the state of a subject site that is stored on managed hosting and accessible to students who have been enrolled in those subjects and to staff who have been assigned a role in the subject (such as Subject Coordinator or Lecturer) via the Teaching Role Database (TRDB).
Archived describes the state of a subject site that has been archived using the LMS standard archiving procedure and stored on local hosting at JCU.
Subject sites include all ‘subject data’ relating to an individual subject stored within the LearnJCU Learning Management System.
Subject data includes all content stored in LearnJCU subject sites. For example, this may include:
- Learning materials (e.g. blackboard generated content, blogs, discussions, glossary, wikis, uploaded documents/files, lecture notes)
- Assessment specifications and student submissions (e.g. tests, surveys, pools, rubrics and assignment submissions)
- Links to lecture recordings and personal media stored on-premises in MediaSite
- Links to reusable learning objects stored on-premises in the Digital Learning Object Repository (DLOR)
Introduction
Subject sites will remain Active and available for a duration of 6 years. Sites with Active status remain available in the system to students who have completed those subjects and to staff who have been assigned a role in the subject (such as Subject Coordinator or Lecturer) via the Teaching Role Database (TRDB).
Subject sites older than 6 years will assume Archived status and will be removed from the LearnJCU system and stored in JCU’s data centre. Access to the sites will be regulated by ICT to ensure that there is no unauthorized access or information corruption and to provide disaster recovery.
LearnJCU subject sites designated as Archived may be restored to the LearnJCU system via a ServiceNow request to LTS and made available to appropriate staff for auditing and review purposes.
Procedure
Archive procedure
Step | Action |
1. | LTS identify LearnJCU subject sites older than 6yrs to be archived. |
2. | LTS request archive of identified subject sites from managed hosting provider. |
3. | Managed hosting provider to create a Blackboard proprietary storage file for each identified subject site. |
4. | Managed hosting provider to transfer data to ICT storage infrastructure and control access/security and backup. |
5. | LTS to remove identified subject sites from the LearnJCU system. |
Restore procedure
Step | Action |
1. | End user request subject site restore via ServiceNow. |
2. | LTS restore subject site to active status and provide controlled access to end user |
Related policy instruments
Learning Teaching and Assessment Policy - https://www.jcu.edu.au/policy/learning-and-teaching/learning-teaching-and-assessment-policy
LearnJCU Subject Lifecycle website - https://www.jcu.edu.au/learning-and-teaching/designing-for-learning/blended-learning/learnjcu
Schedules/Appendices
Nil
Administration
NOTE: Printed copies of this procedure are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | Deputy Vice Chancellor, Academic |
Version | 16-1 |
Date for next Major Review | 14/10/2019 |
Revision History
Approval date - the date the Policy Sponsor approved the establishment, minor or major amendment or disestablishment
Implementation Date - the date the procedure was published in the Policy Library and is the date the procedure takes effect
Version | Approval date | Implementation date | Details | Author |
16-1 | 14/10/2016 | 18/10/2016 | Procedure established | Head, Blended Learning and Innovation |
Keywords | [list several relevant key words which may be used to search for and locate the procedure in the Policy Library] |
- James Cook University
- Bachelor of Advanced Science
- Bachelor of Arts
- Bachelor of Biomedical Sciences
- Bachelor of Business
- Bachelor of Business / Laws
- Bachelor of Business & Environmental Science
- Bachelor of Dental Surgery
- Bachelor of Early Childhood Education
- Bachelor of Primary Education
- Bachelor of Secondary Education
- Bachelor of Environmental Practice
- Bachelor of Geology
- Bachelor of Information Technology
- Bachelor of Laws
- Bachelor of Nursing Science (External)
- Bachelor of Midwifery
- Bachelor of Pharmacy
- Bachelor of Physiotherapy
- Bachelor of Planning
- Bachelor of Psychological Science
- Bachelor of Science
- Bachelor of Social Work
- Bachelor of Speech Pathology
- Bachelor of Sport & Exercise Science
- Bachelor of Veterinary Science
- Bachelor of Clinical Sciences (Honours)
- Bachelor of Engineering (Honours)
- Bachelor of Engineering / Science (Honours) MBA in Tourism
- Master of Public Health and Tropical Medicine
- Master of Data Science
- Bachelor of Sports Psychology
- Bachelor of Marine Science
- Bachelor of Medicine / Surgery
- Bachelor of Nursing Science [Pre-Registration]
- Bachelor of Medical Laboratory Science (Honours)
- Bachelor of Occupational Therapy (Honours)
- Bachelor of Psychology
- Master of Conflict Management & Resolution
- Graduate Certificate of Conflict Management & Resolution
- Master of Global Development
- Master of International Tourism & Hospitality Management
- Bachelor of Technology and Innovation
- Bachelor of Science & Bachelor of Laws
- Diploma of Higher Education
- Diploma of Higher Education (Business)
- Diploma of Higher Education Majoring in Business Studies
- Diploma of Higher Education Majoring in Engineering and Applied Science
- Diploma of Higher Education Majoring in General Studies
- Diploma of Higher Education Majoring in Health
- Diploma of Higher Education Majoring in Information Technology
- Diploma of Higher Education Majoring in Science
- Diploma of Higher Education, Majoring in Society and Culture