
Policy Student Services Award Finalisation and Graduation Policy
Award Finalisation and Graduation Policy
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Celebrating 50 Years
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Prawn Breeding Research Hub
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- Australian/NZ Students
- Australian Lions Stinger Research
- Boating and Diving
- Australian Tropical Herbarium
- ATSIP
- Careers at JCU
- Association of Australian University Secretaries
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- CITBA
- Centre for Tropical Bioinformatics and Molecular Biology
- Chancellery
- CMT
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- COVID-19 Advice
- CSTFA
- Cyclone Testing Station
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Discover Nature at JCU
- Division of Research and Innovation
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Staff Intranet
- Economic Geology Research Centre
- Elite Athletes
- Estate
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Graduate Research School
- Graduation
- JCU Ideas Lab
- Indigenous Education and Research Centre
- Indigenous Legal Needs Project
- IT Services
- Information for Agents
- International Students
- JCU College
- JCU Contact Information
- JCU Eduquarium
- JCU Global Experience
- JCU Marketing
- JCU Motorsports
- JCU Prizes
- JCU Sport
- Language and Culture Research Centre
- LTSE
- LearnJCU
- Library
- MARF
- Marine Geophysics Laboratory
- New Students
- Off-Campus Students
- Office of the Provost
- Office of the Vice Chancellor and President
- Open Day
- Orpheus
- Outstanding Alumni Awards
- Parents and Partners
- Pathways to University
- Planning and Performance
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Community, Marketing and Alumni
-
Corporate Governance
- Distinguished Professor Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct
- Code of Conduct – Explanatory Statement
- Code of Conduct – University Council
- Code of Conduct – University Council Explanatory Statement
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Domestic and Family Violence Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Indemnity, Insurance and Legal Claims Policy
- Information Privacy Policy
- Legal Services Policy
- Litigation Assistance
- Emeritus Professor Policy
- Affiliation of a Residential College Policy
- Records Management Policy
- Reportable Gifts Policy
- Social Media Policy
- Risk Management Policy
- Right to Information Policy
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Organisational Structure Policy
- Academic Freedom Policy
- Equity
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Security Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Academic Promotion Policy
- Adjunct Appointments and Vice Chancellor's Fellow Policy
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Employment and Recruitment of Casuals
- Infectious Diseases Policy and Immunisation Guidelines
- Market Loading Policy
- Optional Working Hours System (Op-Time)
- Overpayment of Wages Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Staff Study Assistance Policy
- Statement on Staff External Activities - Existing
- Supported Wage System (SWS) Policy
- Visiting Appointments
- Equal Employment Opportunity
- Conflict of Interest Policy
- Remote Working Policy
- Digital Infrastructure
-
International
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Satisfactory Academic Progress (SAP) Requirements for US Federal Aid Loans Eligibility
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Aid Loans – Return to Title IV
-
Learning and Teaching
- Annual Review of Subjects with Low Enrolments
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Curriculum Approval, Accreditation, Monitoring, Review and Improvement Policy
- English Language and Numeracy Policy
- Framework for Postgraduate Courses Policy
- First Year Experience and Retention Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Honours Assessment and Postgraduate Coursework Awards Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Experience of Learning and Teaching (SELT) Policy
- Student Retention Policy
- Coursework Academic Integrity Policy
-
Quality and Planning
- Annual Report Policy
- Course Performance Reports and Division Academic Program Reports – Policy
- Financial and Operational Performance Management Policy
- Planning Management Policy
- Policy Development and Review Policy
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
- Quality Enhancement Framework
- Research Education
- Research Management
-
Student Services
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Admissions Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Scholarships, Bursaries, Grants and Prizes Policy
- Coursework Enrolment Policy
- Enrolment Requirements for International Student Visa-Holders Policy
- Intervention Strategy for Students Who Have Not Made Satisfactory Academic Progress
- Library Use Policy
- Publications by Members of Staff
- Student Review and Appeals Policy
- Student Code of Conduct
- Student Complaint Management Policy and Procedures
- Student Fee Payments and Refunds Policy
- Student Results Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- Researcher Development Portal
- JCU Connect
- Safety and Wellbeing
- Scholarships @ JCU
- SICEM
- Staff
- Student Equity and Wellbeing
- SWIRLnet
- TESS
- TREAD
- TropEco
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
Intent
To provide the requirements associated with Award finalisation and graduations.
Principles
- To ensure the integrity of and rigour in the conferral of Awards offered by JCU
- To ensure graduates have a positive and memorable experience at the completion of their Award
- To ensure that Award titles unambiguously identify qualification types, level and field of study/discipline
- To establish the requirements for graduates to receive the certification documentation to which they are entitled
Scope
All approved Awards and Honorary Awards eligible for conferral by JCU at all onshore and offshore campuses.
Definitions
The definitions used in this policy are found in the Policy Glossary.
Policy
- Students who have met the academic requirements for course completion of the Award in which they are admitted, or for course exit through a related exit award, and have complied with other conditions are confirmed as graduands in accordance with the Coursework Award Finalisation, Conferral and Issuance Procedure, Exit and Interim Award Procedure and the Higher Degree by Research Requirements.
- Once confirmed, graduands will have their Award conferred by the University Council, or by the Chancellor outside of Council meetings.
- Graduates are entitled to use the official Award Title once the Award has been conferred by the University Council.
- Award titles are the representation of the qualification type, level, field of study/discipline and program of the qualification consistent with the Australian Qualifications Framework and requirements of the AQF Qualifications Issuance Policy. Refer to Awards Titling Procedure.
- Official certification documentation will be issued in accordance with the Coursework Award Finalisation, Conferral and Issuance Procedure.
- A graduate will have access to a Digitised Copy of their testamur and Australian Higher Education Graduate Statement (AHEGS) and may elect to receive original copies:
- Immediately after conferral; or
- at a Graduation Ceremony.
- Certification Documentation will be reissued in exceptional circumstances in accordance with the Coursework Award Finalisation, Conferral and Issuance Procedure.
- The conferral of an Award is considered public information in accordance with the Information Privacy Policy. The University may publish or provide confirmation in relation to a graduate’s name, Award/s conferred and their conferral date/s.
- The University Council may revoke an Award that has been conferred, in accordance with the Coursework Award Finalisation, Conferral and Issuance Procedure.
- Certification Documentation must be returned if the Award has been revoked by University Council or otherwise is required to be surrendered in accordance with the Coursework Award Finalisation, Conferral and Issuance Procedure.
- An Award will be conferred posthumously in accordance with the Posthumous Award Procedure.
- An Honorary Award is not an AQF qualification. It is approved and conferred in accordance with the Honorary Award Requirements Procedure.
- The University will recognise academic excellence by setting criteria and approving academic awards, including University and Academic medals, in accordance with the Recognition of Academic Excellence Procedure.
- The Graduation Ceremony will be conducted in accordance with the Graduation Ceremony Procedure.
- The University Secretary/Marshall or Ceremonies Coordinator may prevent a graduate from being able to participate in a Graduation Ceremony if reasonable grounds of a risk or threat have been identified.
Related policy instruments
Coursework Award Finalisation, Conferral and Issuance Procedure
Higher Degree by Research Requirements
Enrolment Policy – Coursework Students
Honorary Award Requirements Procedure
Recognition of Academic Excellence Procedure
Related documents and legislation
AQF Qualifications Issuance Policy
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Sponsor | Deputy Vice Chancellor, Students |
Approval Authority | Academic Board (advice may be sought from the Awards and Ceremonies Committee) |
Date for next Major Review (in accordance with the Policy Handbook) | 03/05/2021 |
Revision History
Version | Approval date | Implementation date | Details | Author |
20-1 | 28/08/2020 | 01/09/2020 | Minor amendment to refer to new procedure - 'Exit and Interim Award Procedure' | Manager, Student Facing Policy |
18-1 | 03/05/2018 | 22/05/2018 | Policy established | Manager Student Finance and Examinations |
Keywords | Graduand, Graduation, Graduate, Confer, Conferral, Award, Ceremony, In Absentia, medal, posthumous |