Policy Awards Titling Procedure
Awards Titling Procedure
- Aboriginals and Torres Strait Islanders in Marine Science
- Courses
- Future Students
- Current Students
- Research and Teaching
- Partners and Community
- About JCU
- Reputation and Experience
- Celebrating 50 Years
- Academy
- Anthropological Laboratory for Tropical Audiovisual Research (ALTAR)
- Anton Breinl Research Centre
- Agriculture Technology and Adoption Centre
- Living on Campus
- Advanced Prawn Breeding Research Hub
- Advanced Analytical Centre
- Applying to JCU
- Alumni
- AMHHEC
- JCU Aquaculture Solutions
- AusAsian Mental Health Research Group
- ARCSTA
- Area 61
- Association of Australian University Secretaries
- Australian/NZ Students
- Australian Lions Stinger Research
- Boating and Diving
- JCU-CSIRO Partnership
- Employability Edge
- Career Ready Plan
- Australian Tropical Herbarium
- Careers at JCU
- Careers and Employability
- Australian Quantum & Classical Transport Physics Group
- Centre for Tropical Bioinformatics and Molecular Biology
- CITBA
- Chancellery
- CMT
- CASE
- College of Business, Law and Governance
- College of Healthcare Sciences
- WHOCC for N&M Education and Research
- College of Medicine and Dentistry
- College of Science and Engineering
- CPHMVS
- COVID-19 Advice
- Centre for Disaster Solutions
- CSTFA
- Cyclone Testing Station
- The Centre for Disaster Studies
- Daintree Rainforest Observatory
- Diploma of Higher Education
- Discover Nature at JCU
- Research Division
- Services and Resources Division
- Education Division
- Division of Tropical Environments and Societies
- Division of Tropical Health and Medicine
- Economic Geology Research Centre
- Elite Athletes
- eResearch
- Environmental Research Complex [ERC]
- Estate
- Financial and Business Services Office
- Fletcherview
- Foundation for Australian Literary Studies
- Gender Equity Action and Research
- GetReady4Uni
- Give to JCU
- Governance
- Information for JCU Cairns Graduates
- Graduate Research School
- Graduation
- Indigenous Education and Research Centre
- Indigenous Engagement
- Indigenous Legal Needs Project
- Inherent Requirements
- IsoTropics Geochemistry Lab
- IT Services
- International Schools
- International Students
- Research and Innovation Services
- JCU Eduquarium
- JCU Events
- JCU Global Experience
- JCU Ideas Lab
- JCU Job Ready
- JCU Motorsports
- JCU Prizes
- JCU Sport
- JCU Turtle Health Research
- Language and Culture Research Centre
- CEE
- LearnJCU
- Library
- Mabo Decision: 30 years on
- National Reconciliation Week
- MARF
- Marine Geophysics Laboratory
- New students
- Off-Campus Students
- Office of the Vice Chancellor and President
- Virtual Open Day
- Orpheus
- Outstanding Alumni
- Parents and Partners
- Pathways to university
- Planning for your future
- Placements
-
Policy
- Academic Governance
- Academic Management
- Engagement
-
Corporate Governance
- Academic Freedom and Freedom of Speech Policy
- Affiliation of a Residential College Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Business Continuity Policy
- Child Safety Policy
- Code of Conduct – University Council
- Compliance Policy
- Conduct of Council Elections Policy
- Conflicts of Interests Policy – University Council and its Committees
- Controlled and Non-Controlled Entities Policy
- Critical Incident Policy
- Data Governance Policy
- Distinguished Professor Policy
- Domestic and Family Violence Policy
- Emeritus Professor Policy
- Foreign Interference Policy
- General Practice Training Governance Policy
- Incident Management Policy
- Information Privacy Policy
- Legal Services Claims and Litigation Assistance Policy
- Organisational Structure Policy
- Records Management Policy
- Right to Information Policy
- Risk Management Policy
- Social Media Policy
- Staff Code of Conduct
- University Archives - Access
- University Seal Policy
- Visiting Speaker and Event Policy
- Policy Development and Review Policy
- Quality Enhancement Framework
- Reviews of Organisational Units and Thematic Areas - Policy and Procedures
-
Estate and Facility Management
- Advertising on Campus
- Alcohol Consumption on University Property
- Approval of Works to University Buildings and Site Infrastructure
- Authorised Use of University Facilities, Premises and/or Grounds for Non-core Purposes
- Environmental Policy
- High Voltage Access Policy
- Memorial Plaques
- Noise on University Sites
- Pets on Campus
- Real Estate Dealings Policy
- Security Policy
- Space Allocation and Management Policy
- Timetable and Class Registration Policy
- Tree Protection
- Vehicle Fleet Policy
- Weapons Policy
- Adaptive Workplace Policy
-
Financial Management
- Appendices
-
Assets (FMPM 200 - FMPM 399)
- FMPM 200 Overview - Assets & Cash Management
- FMPM 210 Cash
- FMPM 220 Policy - Bank Accounts
- FMPM 230 - Petty Cash Advances
- FMPM 300 Investments
- FMPM 320 Plant and Equipment
- Financial FMPM 322 - Acquisitions of Plant and Equipment
- FMPM 260 Other Advances
- FMPM 330 Non-Capital Assets
- FMPM 280 Official Stores
- FMPM 290 Prepayments
- FMPM 323 - Disposal of Property, Plant and Equipment Procedure
- FMPM 324 Stocktake
- FMPM 350 Intangible Assets
- FMPM 270-2 Accounts Receivable - Student Debtors - Penalties
- FMPM 240 Travel Advances (Students)
- FMPM 330 Non-Capital Assets
- FMPM 270-1 Accounts Receivable
- FMPM 250 - Policy Salary Advances
- Equity (FMPM 500 - FMPM 599)
- Expenses (FMPM 700 - FMPM799)
- Financial Management and Control (FMPM 800 - FMPM 899)
- Further Applications (FMPM 900 - FMPM 999)
- Introduction (FMPM 100 - FMPM 199)
- Liabilities (FMPM 400 - FMPM 499)
- Revenue (FMPM 600 - FMPM 699)
-
Human Resources
- Awards for Excellence Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Community and Indigenous Language Allowance
- Competency Pay for Tradespersons Policy
- Conflict of Interest Policy
- Early Retirement Policy
- Enterprise Agreement 2016
- Equal Employment Opportunity
- Honorary Appointments Policy
- Human Resources Policy Glossary
- Market Loading Policy
- Overpayment of Wages Policy
- Performance, Development and Recognition Policy
- Recruitment, Selection and Appointment Policy
- Relocation Assistance Policy
- Remote Working Policy
- Salary Packaging Program Policy
- Special Studies Program Policy
- Supported Wage System (SWS) Policy
- Digital Infrastructure
-
International and Admissions
- Attendance Monitoring Policy - English Language and Foundation Programs
- Enrolment Requirements for International Student Visa-Holders Policy
- Management of Off-Campus Operations, Ventures and Partnerships
- Transfer of International Student Visa Holders to Other Educational Institutions
- US Federal Student Aid-SAP & Return to Title IV Policy
- Admissions Policy
-
Learning and Teaching
- Blended Learning Policy
- Charter of Responsibilities for Academic Quality and Governance
- Coursework Academic Integrity Policy
- English Language and Numeracy Policy
- Graduate Attributes
- Graduate Certificate of Education (Academic Practice) Internal Sponsorship Policy
- Learning Teaching and Assessment Policy
- Policy Glossary
- Review of a Student’s Suitability to Continue a Course Involving Placement
- Student Digital Experience Policy
- Student Evaluation of Subjects and Teaching Policy
- Student Retention Policy
- Research Education
- Research Management
-
Student Matters
- Academic Progression Policy
- Administration of Commonwealth Scholarships Policy
- Attendance Monitoring Policy - English Language and Foundation Programs
- Award Finalisation and Graduation Policy
- Bullying, Discrimination, Harassment, and Sexual Misconduct Policy
- Copyright Policy and Procedure
- Coursework Enrolment Policy
- Coursework Scholarships, Grants and Prizes Policy
- Library Use Policy
- Student Code of Conduct
- Student Complaints Policy
- Student Disability Policy
- Student Fee Payments and Refunds Policy
- Student Results Policy
- Student Review and Appeals Policy (effective from 01/01/2023)
- Student Special Circumstances Policy
- Transfer of International Student Visa Holders to Other Educational Institutions
- Work Health and Safety
- Policy search
- PAHL
- Publications
- Professional Experience Placement
- Queensland Research Centre for Peripheral Vascular Disease
- Rapid Assessment Unit
- RDIM
- Researcher Development Portal
- Safety and Wellbeing
- Scholarships
- Contextual Science for Tropical Coastal Ecosystems
- Staff
- State of the Tropics
- Strategic Procurement
- Student Equity and Wellbeing
- Student profiles
- SWIRLnet
- TARL
- TESS
- TREAD
- TropEco
- TQ Maths Hub
- TUDLab
- Unicare Centre and Unicampus Kids
- UAV
- VAVS Home
- Work Health and Safety
- WHOCC for Vector-borne & NTDs
- Media
- Copyright and Terms of Use
- Australian Institute of Tropical Health & Medicine
Intent
This guide expresses the requirements for naming Awards to ensure that qualification titles clearly identify qualification types, level and field of study/discipline and meet the requirements set out by the AQF Qualifications Issuance Policy.
This guide should be read in conjunction with the Awards Finalisation and Graduation Policy.
Scope
- Official academic records, testamurs and the Australian Higher Education Graduation Statement (AHEGS)
- AQF courses at levels 5 to 10: Diplomas, Advanced Diplomas, Bachelor Degrees, and Bachelor Honours Degrees, Graduate Certificates, Graduate Diplomas, Masters Degrees and Doctoral Degrees
- Non-AQF qualifications
- Honorary Awards
- Post-nominals
Definitions
The definitions used in this guide are found in the: Glossary of Terms for Policies in the Student and Teaching & Course Management chapters of the Policy Library
Course Title: The title of the course which may include descriptors to clarify different attributes of the course eg Bachelor of Planning (Honours) embedded. This may differ from the official Award Title.
Cum Laude: academic level of distinction
Cotutelle: A formal agreement or contract between James Cook University and another university that enables a HDR candidate to be enrolled in a higher degree by research at both institutions concurrently.
Introduction
The University’s Academic Board has authority for accrediting a course of study leading to an Award.
Students who have fulfilled the conditions of the requirements for the Award in which they are admitted, and have complied with all statutes and other requirements are eligible to be granted the Award.
Graduates are entitled to use the official Award Titles and Post-nominals once the Award has been conferred by the University Council.
Procedure
- Award titles
- Award titles are shown on the testamur.
- The following elements do not form part of an Award title:
- The name of a major
- The name of a minor
- Location (for example, Mt. Isa)
- Mode of study (for example external, flexible)
- Awards may have a generic title or a specific title:
- A generic title comprises a broad term that represents the integration of a range of disciplines within an area of study, for example Bachelor of Science.
- A specific title promotes a distinct study area, for example Bachelor of Marine Science
- JCU may use descriptors following an Award title where the descriptor provides clarification and assists students in identifying the different attributes of a course. The descriptors do not form part of an Award title but may be used in the course title. For example, the descriptors below are shown in italics:
- Bachelor of Planning (Honours) embedded
- Bachelor of Planning (Honours) end-on
- Bachelor of Nursing Science Post-Reg
- Specific course rules may permit a student to be eligible to receive an Award ‘with distinction’ in recognition of outstanding performance.
- Titles inconsistent with the requirements of the AQF Qualifications Issuance Policy may not be used, for example: Master (Honours) and University Certificate.
- Testamurs
A testamur is a document that certifies the conferral of a qualification.- A testamur states correctly:
- The registered name of the higher education provider awarding the qualification and issuing the testamur.
- The Award type, which may be reflected through the generic title, for example Bachelor of Arts, or the specific title, for example Graduate Certificate of Education.
- The full legal name of the person who has been awarded the qualification.
- The date of conferral.
- The name and office of the person authorised by the higher education provider to issue the testamur.
- Corporate Identifier(s).
- In the instance of a course completion occurring more than 24 months prior to conferral, the testamur will specify both the year that the student met the course requirements of the Award and the date of conferral.
- Graduates of a joint Award receive one testamur. For example:
- Bachelor of Arts/Bachelor of Laws
- Graduation with distinction is recorded on testamurs where Award rules allow, but does not form part of the Award title. For example:
- Master of Public Health with Distinction
- For Bachelor Honours Awards, Honours appears on the testamur after the Award title and in brackets. For example:
- Bachelor of Arts (Honours)
The award of Class 1 Honours is acknowledged on the testamur. For example: - Bachelor of Arts (Honours) - Class 1
- Bachelor of Arts (Honours)
- A major or field of study may appear on a testamur where Award rules allow. The major appears on the testamur after the Award title, and after Honours titling. For example:
- Bachelor of Arts,
Majoring in History - Bachelor of Arts (Honours),
Majoring in History
A double major will appear as: - Bachelor of Arts
Majoring in History and Geography
- Bachelor of Arts,
- Testamurs for Higher Degree by Research (HDR) graduates (Research Masters and Doctorates) include the Award title without the field of education. For example:
- Doctor of Philosophy
- HDR courses undertaken as a cotutelle are identified as such on the testamur. For example:
- (award made as a consequence of a co-tutelle agreement with the College of Charleston, South Carolina, USA
- HDR Cum Laude Awards are identified on the student’s testamur. For example:
- Doctor of Philosophy
(Thesis passed ‘Cum Laude’)
- Doctor of Philosophy
- Testamurs issued for Posthumous Awards are identified as such on the testamur. For example:
- Master of Public Health
(Posthumous Award)
- Master of Public Health
- A testamur states correctly:
- Official Academic Record
- An Official Academic Record states correctly:
- The registered name of the higher education provider issuing the record of results and the date of issue.
- The name and office of the person authorised to issue the record of results.
- The full name of all courses and subjects undertaken or currently enrolled, and when they were undertaken and completed. Course and subject codes are included.
- Details of advanced standing issued, including credit granted through recognition of prior learning.
- The credit point value of subjects.
- All enrolments in subjects which proceed beyond the last date for withdrawal without academic penalty.
- The results and/or marks awarded for each subject undertaken and, if applicable, for the course overall.
- Where results are issued, an explanation of the result system used.
- An approved specialisation, a major of study, or a minor, as identified in the Award rules.
- For research students, the name of the thesis and the date of submission.
- University prizes and medals awarded on the basis of academic merit.
- Names of modules completed or enrolled as part of the JCU Professional College.
- The full name of the person to whom the record applies and their student identification number.
- An Official Academic Record states correctly:
- Australian Higher Education Graduation Statement (AHEGS)
- The AHEGS is issued in addition to the testamur upon graduation. JCU complies with Government guidelines for the presentation and content of its AHEGS.
- An AHEGS for a HDR graduate also states:
- if the award was undertaken as part of a cotutelle or conjoint award with another University;
- if the graduate undertook an industry internship; and
- the HDR professional experience undertaken as part of the degree.
- Honorary Awards
- An Honorary Award is issued in accordance with the criteria in the Honorary Award Requirements Procedure. With regard to award titles and qualifications issued:
- Honorary Awards may not use the AQF logo, or make any reference to the AQF
- The title ‘Doctor’ will not be used external to the University by those who hold an Honorary Award
- Documentation issued with the award of an honorary qualification will unambiguously identify the qualification as an honorary qualification.
- An Honorary Award is issued in accordance with the criteria in the Honorary Award Requirements Procedure. With regard to award titles and qualifications issued:
- Post-nominal/ Award Abbreviation
- A post-nominal (or award abbreviation) is the abbreviation displayed after a person’s name to denote the qualifications that person has achieved.
- The University’s Academic Board has authority for approving award abbreviations
- Approved abbreviations are listed under Awards of the University
- Majors and minors do not appear in post-nominals
- The accepted abbreviation for James Cook University is JCU
- A post-nominal (or award abbreviation) is the abbreviation displayed after a person’s name to denote the qualifications that person has achieved.
Related documents and legislation
Australian Higher Education Graduation Statement April 2013: (AHEGS) Guidelines
Australian Qualifications Framework (AQF)
AQF Qualifications Issuance Policy
Higher Education Standards Framework TEQSA ACT 2011, as amended 2013
Administration
NOTE: Printed copies of this policy are uncontrolled, and currency can only be assured at the time of printing.
Approval Details
Policy Domain | Student Matters |
Policy Sponsor | Deputy Vice Chancellor, Education |
Approval Authority | Deputy Vice Chancellor, Education |
Date for next Major Review | 16/05/2023 |
Revision History
Version | Approval date | Implementation date | Details | Author |
18-1 | 16/05/2018 | 16/05/2018 | Procedure established | Manager Student Finance and Examinations |